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10. List the five most descriptive publications in the last year that are available to the public which have resulted from the
project (Please give a complete bibliographic crtation. Use additional sheets if necessary).

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DOE Form RA427
(10/801

Attachment II-1

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U.S. DEPARTMENT OF ENERGY

OME NO. 138-20180

UNIVERSITY CONTRACTOR, GRANTEE AND COOPERATIVE AGREEMENT
RECOMMENDATIONS FOR ANNOUNCEMENT AND DISTRIBUTION OF DOCUMENTS
See instructions on Reverse Side

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Make eveliable only within DOE and to DOE contractors and other U.S. Government agencies and their contractors.

Reason for Recommended Restrictions

7. Peter and Cooyright information

Doss this information product disclose any new equipment, process or material? NO YOU if so. dent...
Has an invention disclosure been submitted to DOE covering any aspect of this information product?

27

No Yes

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SUGGESTED FEDERAL ASSISTANCE SOLICITATION

DESCRIPTION OF THE UNIFORM REPORTING SYSTEM

FOR FEDERAL ASSISTANCE

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a.

Purpose. The uniform reporting system for Federal assistance is a set of standard forms and procedures for communicating plans and reporting the conduct and results of DOE assisted activities. Recipients of DOE grants and parties to DOE cooperative agreements are required to provide DOE with the necessary minimum level of information, through the use of selected forms, to enable DOE to carry out its fiscal accountability and program responsibilities.

b. Reporting Objectives. Both planning and performance information is provided to the DOE program manager through submission of the selected plans and reports. Planning data depicted in the baseline planning forms provide a summary level cost and schedule baseline against which performance data can be compared to ensure the responsible administration of Federal assistance programs. Performance data collected provide measures of program status and results achieved.

C.

Reporting Requirements. The scope and level of detail of baseline information and the frequency and nature of performance reporting have been determined by the program manager. Proposed reporting requirements are identified in the solicitation. Copies of the baseline plan forms required for this program also are included as part of the application package. The final selection of required reports will be specified in the "Federal Assistance Reporting Checklist" incorporated in the award instrument. The determination of the reports required was made in consideration of the type of activity being assisted, the duration and complexity of the anticipated effort, probable amount of award funding, and relevant Office of Management and Budget guidelines.

(1) Baseline, status, and technical reports proposed as requirements
for this program are described on the following pages.

(2) A complete description of reports is available in the "DOE Uniform
Reporting System for Federal Assistance (Grants and Cooperative
Agreements) Guidelines," (DOE/MA-001) available from the DOE

Technical Information Center, Secondary Distribution, P.O. Box 62,
Oak Ridge, TN 37830.

2. BASELINE PLANS.

a.

Federal Assistance Management Summary Report (Form EIA-459E). This report is a single page form on which the applicant enters projected cost and activity data. The cost data to be entered must depict projected total

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costs for the life of the project on at least a quarterly basis. The
activity data required is a delineation of the project's major milestones
and bar charts displaying the projected schedule for attainment of these
milestones. This form is used for both the baseline plan when required
and for project status reporting.

Federal Assistance Milestone Plan (Form EIA 459B).
(Form EIA 459B). The milestone plan is
used to portray the major milestones of the proposed project in bar chart
format. It covers the life of the project and is to be organized by
major project activities, such as those performed at work breakdow struc-
ture level 2. It is accompanied by the Milestone Log which lists the
events and milestones depicted on the Federal Assistance Milestone Plan.

Federal Assistance Budget Information Form (Form EIA 459C). The "Federal
Assistance Budget Information Form" is to be used by the applicant to
provide summary level data on the proposed project total budget. The
total project budget is broken down into Federal and non-Federal funds
for each major activity. A second breakdown of the total budget for
each major activity by object class of expenditure (i.e., personnel or
travel) also is requested.

Federal Assistance Budget Information Form (Construction) (Form 459D).
The "Budget Information Form" for construction is to be used by the appli-
cant to provide summary level data on the proposed project total budget.
The total product is broken down by cost classification. Space is provided
for listing those parts of the project not subject to Federal participation
and for showing the proposed method of financing the non-Federal share.

STATUS REPORTS.

a.

b.

C.

Federal Assistance Management Summary Report (Form EIA 459E). This report is a single page form on which the applicant provides summary cumulative cost and activity data for each reporting period. More detailed instructions are on the back of the form.

Federal Assistance Program/Project Status Report (Form EIA 459F).
This report is a single page form on which the award recipient enters
brief narrative discussion of the following topics: approach changes;
performance variances, accomplishments, or problems; open items; and
status assessment and forecast. Each of these topics is addressed, as
appropriate, for a given reporting period and the report is submitted
periodically, as required, during the life of the project.

Financial Status Report (Standard Form 269). This form is used to provide DOE with regular periodic accounting of project funds expended. The accounting may be on either a cash or accrual basis. Actual total expenditures and obligations incurred, but not paid, are reported for each reporting period for each major activity. They should correlate with those identified on the "Federal Assistance Milestone Plan" when the "Federal Assistance Milestone Plan" is used. Provision is made to identify the Federal and non-Federal share of project outlays for each

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