Additions-Continued Approximately 200 5-drawer metal legal and letter-size file cabinets are needed for various divisions in the Library; most of these would replace wornout, 4-drawer wooden and metal cabinets which have been in service many years, while a few are required to provide space for growth. Adding and calculating machines_ 8 machines are requested, as follows: Office of Fiscal Services: 2 adding machines for payroll preparation work to replace 2 machines 20 and 17 years old, respectively, and beyond economical repair. Descriptive Cataloging Division: 1 adding machine to replace an old machine used for the compilation of statistics. Legislative Reference Service: 2 electronic and 2 printing calculators to handle increased research workloads in such fields as science, public affairs, economics, and fiscal affairs requiring preparation of reports to Congress containing statistics, tables, and charts. Division for the Blind and Physically Handicapped: 1 calculator for increased statistical and fiscal work resulting from this Division's expanded programs. Dictating and transcribing machines, various departments____ 9 machines are requested, as follows: Division for the Blind and Physically Handicapped : 4 transcribing machines to handle increased correspondence workloads generated by additional responsibilities acquired by this Division recently. Copyright Office: 1 dictating-transcribing machine for use in the Examining Division by stenographers who do not take shorthand dictation. Legislative Reference Service: 4 dictating-transcribing machines to help handle increasing correspondence workloads resulting from growing services to the Congress. Duplicator, offset, Office of the Secretary__ Requested to replace an existing machine which is 10 years old and becoming increasingly difficult to maintain in reliable operating condition. Duplicating machines__ 2 spirit process duplicating machines are needed to replace 2 old machines which are in poor condition and beyond economical repair; these are used for the duplication of preliminary catalog cards. Mailing equipment, Office of the Secretary and Division for the Blind and Physically Handicapped__ Office of the Secretary: 1 folding machine, 1 addressing machine and 1 bundle-tying machine to replace old equipment subject to frequent breakdowns and unable to handle increasing workloads, and 1 special magnesium box truck to handle more efficiently increasing_quantities of mail. Division for the Blind and Physically Handicapped: 1 folding and stuffing machine and 1 addressing machine to improve operations involved in mailing many thousands of reference, technical and information circulars to State agencies, regional libraries, and other interested recipients, and in sending out materials to blind and handicapped readers. Sealing and embossing machines, Copyright Office.......... An electric envelope sealing machine is requested for the mailing operations to replace the present manual process, thus saving time and increasing production; an electric embossing machine is requested for affixing the Copyright seal to official documents and would replace old equipment which is in bad condition and constantly in need of repair. Microfilm reading machines__. Stack and Reader Division: 2 machines to improve service to readers who are increasing in proportion to the growth in the microfilm collections. Copyright Office: 1 machine needed to speed up the examination of microfilms deposited for copyright. $10,000 7,800 3,000 5, 600 1,000 8,800 1,200 1,600 Additions-Continued This machine is needed for the inspection of motion picture film deposited for copyright and would replace obsolete equipment which is inefficient and damages the film. Recording equipment. The Music Division needs a new console, a new stereo recorder, numerous replacement parts for existing equipment (much of which is 12 to 15 years old and obtained as surplus from other agencies), and modern test equipment for the Recording Laboratory in order to maintain proper standards of service and quality of product. Reference bookstands, General Reference and Bibliography Division 3 of these are requested, 2 for the Thomas Jefferson Reading Room and one for the Bibliography and Reference Correspondence Section to accommodate the "Cumulative Book Index, Union List of Serials, New Serial Titles," and other large volumes which are in constant use and should be readily available for easy reference by research assistants and readers. Tub record desks, Copyright Office---- 2 of these are requested to accommodate trays of cards used in the periodical cataloging operations; copy for the catalog of Copyright entries and the Copyright general catalog are prepared from these cards. Book trucks__ Stack and Reader Division (Reference Department): 6 large distribution trucks are requested, 4 as replacements for old equipment and 2 to handle increased workloads resulting from growth in the collections and their increased use. Copyright Office: 10 standard trucks requested to replace wornout equipment throughout the Department. Clothing lockers, Buildings and Grounds Division__. $3,000 10,000 1,800 1,100 5,700 5,000 These are needed to replace a substantial number of existing broken, rusty, and deteriorated lockers not fit for housing personal effects and to provide a small reserve for new personnel and emergency needs; 200 are required. Office furniture, Legislative Reference Service_ In addition to items listed elsewhere in these estimates for the Legislative Reference Service, funds are requested for the nonrecurring purchase of numerous items of office furniture mainly standard desks, chairs, and tables-to replace a substantial quantity of wornout equipment and to provide suitable furniture for increased personnel. It has not been possible to allocate sufficient funds out of the annual allotment for the purchase of furniture and equipment to permit an orderly and economical replacement of obsolete items and purchase suitable furniture and equipment for new employees appointed to provide for expanding services to the Congress. As a result there is a real need for the nonrecurring funds requested here to obtain standard furniture and equipment for the purposes indicated. Equipment and office machines, Card Division__ Expenses for the operation of the Card Division are recovered through revenue from the sale of catalog cards, book catalogs and technical publications and deposited into Treasury miscellaneous receipts. Gross sales from these sources in fiscal 1966 amounted to $5,211,181, an increase of 12 percent over fiscal 1965. The following equipment and office machines are needed in the Card Division operations: 30 140-tray, 3 inches by 5 inches, steel cases to accommodate expansion of card catalog stocks maintained for sale; labeling machine to speed up labeling of bulk mail to some 18,000 subscribers, thus improving service and reducing overtime costs presently incurred; visible filing equipment to augment present equip 13, 000 46,100 Additions-Continued Equipment and office machines-Continued ment used for the account number file, but now practically Total estimate for 1968---- INCREASE IN REQUEST $382, 600 Senator BARTLETT. $382,600 is being requested for fiscal 1968, an increase of $57,600 over 1967. Though the increase is relatively small, nevertheless this is a net figure and it seems to me there is a considerable quantity of new equipment being requested. For instance, $21,000, to a total allowance of $55,000, is requested for new typewriters. Doesn't that seem rather large to you? Mr. HENLOCK. All of the furniture items were determined and estimated by the Librarian, Mr. Chairman. With respect to items of structural and mechanical care, we do a good part of the estimating ourselves. As we previously stated, the House cut $32,600 from the furniture estimate, reducing the total appropriation request for furniture to $350,000. But if there is any explanation desired of the furniture items, Dr. Mumford is here and can explain them. Senator BARTLETT. Right. Dr. MUMFORD. Mr. Chairman, I am not quite sure I could hear the question properly. TYPEWRITERS Senator BARTLETT. Why do you want so much money for typewriters? Dr. MUMFORD. As the justification indicates, this request is for replacement of old typewriters and for the provision of additional typewriters for additional staff, especially in the Legislative Reference Service. I can assure you that we have machines in the Library that are in very bad condition and we have a continuous process of replacement. The regular allowance is not sufficient to take care of regular replacements and this additional need for the coming year. Part of this is nonrecurring, Mr. Chairman. Senator BARTLETT. You have $55,000 for typewriters. Senator BARTLETT. How many typewriters will that buy? Senator BARTLETT. What do they cost each? Mr. HENLOCK. Dr. Mumford may have that information. Off the record. (Discussion off the record.) Dr. MUMFORD. It is estimated, Mr. Chairman, that this amount of $55,000 would purchase at least 145 typewriters. Some of these would be electric and some nonelectric. Senator BARTLETT. You still use nonelectric, how come? Dr. MUMFORD. In some of our work, where continuous typing is not required, we can still use some manual typewriters. In cataloging and other activities a typewriter is indispensable, but it is not used continuously, nor is speed and firmness of impression always required. Senator BARTLETT. Listening to the testimony you and your associates gave the other day, I thought everything was computers over there now. Dr. MUMFORD. No, sir; we are giving a great deal of attention to computers, but not everything is done yet by computers, by any means. Senator KUCHEL. How much is this item? Senator BARTLETT. $21,000, which makes a total of $55,000 for the typewriters. Senator KUCHEL. I don't understand. Mr. HENLOCK. The annual allotment is $34,000. The Librarian has asked that it be increased for 1968 to $55,000, or an increase of $21,000, which he indicates will be a nonrecurring increase. Senator KUCHEL. And that presents Mr. HENLOCK. Fifty-five typewriters are represented in the increase. Senator KUCHEL. I don't understand. That is a thousand dollars apiece, Doctor, for typewriters. Is that what it is? COST OF TYPEWRITERS Dr. MUMFORD. No, the typewriters cost about $210 for a manual typewriter and between $350 and $450 for an electric typewriter, depending upon the keyboard and other features required. Senator KUCHEL. What will you use the rest of the money for? Dr. MUMFORD. We have an annual requirement of $34,000 for replacement of typewriters. For this amount we can obtain some 90 machines. This will be in addition to that. Another $21,000 for an additional 55 machines. STRUCTURAL AND MECHANICAL CARE Senator BARTLETT. Still on Library buildings and grounds, et cetera, an increase of $15,500 is requested for maintenance and repairs, air conditioning and refrigeration systems. What seems to be the problem here? Mr. STEWART. I would like to ask Mr. Rubel to advise the committee on that item, since that is in his department. Mr. RUBEL. Part of this additional $15,500 request is represented by an item of $9,500 badly needed for cleaning the ducts of the air-handling systems that serve the Rare Book Section. Those systems have not been cleaned for 20 years. The movement of the air through the ducts carries some of the accumulated dust onto the books in the Rare Books Section, and, of course, they are the most valuable books in the Library. Senator BARTLETT. This will be a one-time shot for a while? Mr. RUBEL. Yes, sir; it is a matter of housekeeping. It should have been done before. AIR-HANDLING UNITS There is another item of $6,000 that should be expended for the airhandling units in the Library annex. Although some improvements were made in that equipment some years ago, at that time there weren't enough funds to install preheat coils which serve two purposes-to temper the cold air as it is drawn in from the outside, and also to prevent freezing of the coils, which can result in a very expensive expenditure for replacement of frozen coils. It would be advisable to finish the job that was started some years ago. SNOW REMOVAL Senator BARTLETT. I note you wish an allowance of $2,000 a year for snow removal, with any balance to be returned to the Treasury at the end of the fiscal year; is this right? Mr. HENLOCK. It would be, if there is none expended. Senator BARTLETT. Are you receiving anything for this purpose now? Mr. HENLOCK. No, sir. Senator BARTLETT. How is the snow removed? Mr. HENLOCK. We have just had to draw on the general funds whatever savings we could effect on any special allotments. During the fiscal year 1967 so far the cost has run $900. INSTALLATION OF ELEVATOR IN ANNEX Senator BARTLETT. You are again requesting funds in the amount of $125,000 for the installation of another elevator in the annex. This request was denied last year. What further justification is there for the request? Mr. HENLOCK. It was denied by the House again this year, and we are not appealing the restoration of the item. Senator BARTLETT. You can get along without it? Mr. HENLOCK. Yes, sir; Dr. Mumford indicated he would go along with the request not being restored. MODERNIZATION OF BOOKSTACK ELEVATORS Senator BARTLETT. Additionally you want $80,000 to modernize four bookstack elevators. Please explain what the problem is in this regard. Mr. HENLOCK. Mr. Rubel prepared that estimate. Mr. RUBEL. This item has reference to elevators 9, 10, 11 and 12 in the annex. This equipment was manufactured by a company that has been out of business for several years. They were converted from carswitch control to simplex-collective operation in 1947 by Haughton Elevator Co.; power door operators were later installed by Westinghouse Elevator Co. Each elevator serves 14 landings, including two fifth floor reading rooms used by the public and staff. There are characteristics about the operation of these elevators that should be corrected. They are physically arranged in pairs but the signals are of the selective-collective type, with each elevator responding individually to car-call buttons. This arrangements results in numerous false stops and sacrifices more than 60 percent of the otherwise available elevator service. This loss of traffic-handling capacity can be corrected by converting the separated pairs of elevators to duplex selective-collective control, with the duplex car-call button risers interconnected so that, upon a passenger pressing a single button or both buttons for a specific direction of travel, the nearest car will |