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Mr. STEED. We will turn now to page 122 of the Committee Print, Distribution of Catalog Cards, Salaries and Expenses, and page 159 of the justifications.
The request is for $7,338,000, which, including the pending pay supplemental of $120,977, appears to reflect an increase over the current year of $794,223. As I understand it, you plan to absorb all of the pay increases and not require a supplemental in 1968; is that correct?
Mr. RoSSITER. That is correct.
Mr. STEED. Then for the sake of the funds needed in 1969, you are really not talking about an increase of $794,000 but an increase of $915,000, in reality, are you not?
Mr. Rossiter. That is right. You asked us to update these figures after we presented those.
Mr. STEED. All right. What enabled you to absorb this amount of pay raise?
Mr. RoSSITER. Several things. One, we were able to save money from the rent you gave us while we were waiting for additional space to become available. Another, we deferred certain activities under the automation program. We took advantage of the transferability authority, taking money from some appropriations to cover the pay costs for others.
Mr. STEED. We will insert pages 159 through 163 of the justifications.
(The pages follow :)
ANALYSIS OF INCREASES · Ingrade increases---
------- + $57, 540 Funds are requested to cover the cost of within-grade increases and reallocations as follows: alaries -
----------+ $53, 860 'ersonnel benefits_----
Pay above-stated annual rate.-
Fiscal year 1969 requires the payment of salary funds for one day in excess of the stated annual rate, or a total of 261 days. Fiscal 1968 had only 260 days, therefore funds are requested for
the additional day in 1969. * Annualization of pay increase---------------------------------
Public Law 90-206 granted pay increases to government employees effective the first day of the first pay period after October 1, 1967. The Library's first pay period began October 9, 1967, and the computation for the supplemental to cover these pay costs was based on this beginning date. This request is necessary to provide for the pay raise for a full year covering 7 pay periods from July 3
through October 8, 1967, inclusive.. Salaries Personnel benefits.--
t. Postage -
+$5,000 The Library of Congress reimburses the Post Office Department annually for postage usage. In a recent survey it was determined that the Card Division has increased substantially its postal usage
necessitating an increase of $5,000. 1. Printing ------
------- +$419, 000 Pay increase at the Government Printing Office--------
$32,000 Printers at the Government Printing Office were granted a 17 cent an hour increase in May 1967, pressmen a 23 cent an hour increase, card reproducers 16 cents an hour and laborers an average of 10 cents an hour in November, 1967. The Government Printing Office estimates that these increases will add approxi
mately $32,000 to the cost of printing. Printing of catalog cards------
$250,000 Increases in the number of titles cataloged and in the number of cards printed for each title will require an estimated 17,
500,000 more cards in fiscal 1969 than in fiscal 1968. Printing of book catalogs and other publications---
$137,000 Increased production of cards results in larger book catalogs, which along with increased printing costs will require an estimated $137,000. The National Union Catalog, for example, has increased from 7 to 10 volumes ; Books: Subjects from 5 to 7 volumes.
ANALYSIS OF INCREASES—Continued 6. Office supplies -----
The increased card business, larger book catalogs, and increased prices of containers used in shipping orders makes it nec
essary to request this increase of $20,000 in supplies. 7. New positions (40)------
To meet increases in workload resulting from increased sales
of catalog cards and technical publications (30): 30 GS 4.-----Contribution to retirement.--Group life insurance--------------------------------------Contribution to health insurance_-
To maintain currency in the printed National Union Cata
log (6): 6 GS-6-Contribution to retirement---Group life insurance-Contribution to health insurance_
Register of Microform Masters (4):
NEED FOR INCREASES REQUESTED Mr. STEED. Now if you would like to make some general comment on the items of increase we would be glad to hear you.
Dr. MUMFORD. I would say by way of general statement, Mr. Chair man, that this increased request is based primarily upon the greater volume. We talked earlier about the continued increase in the sale of catalog cards and in distribution of our publications. There are some other factors that enter into it, such as the pay increase of the Government Printing Office which will be reflected in our costs. On page 161 of our justifications, under item 5 this is estimated at $32,000. The next item, printing of catalog cards, results from the increasing business.
In general, for the 40 positions, this is attributed to increase in workload. As a result of the increase in volume of business also. I would be glad to have Mr. Welsh who has general responsibility for this operttion elaborate upon it. Mr. WELSH. Yes, sir.
The number of order slips we receive is one indicator that we use determining our workload and our staff needs. So far this year we have received 409,000 more order slips than last year for a total of 12,47% 000. That represents a total of eight additional days of work for om staff. I would like to refer to page 166, Mr. Chairman, which indicate what we expect to return to the Treasury this year and shows the nut
er of cards sold. Through the end of March we have sold 53 million ards, which is 8,500,000 more than the same period last year. The usiness continues to increase. All of the moneys appropriated for it re returned to the Treasury, plus an additional amount. Mr. STEED. You show a drop in the return to the Treasury in relaion to the cost. You were up to 124 percent in 1967. You are down to 13 percent in 1968. You estimate 110 percent in 1969. I assume that his results from the fact that you have had the pay increase and other osts added on. Mr. WELSH. Yes, and additional staff.
ADJUSTMENT OF PRICES Mr. STEED. Whereas your prices have remained the same. When you 'et into this sort of a downward trend, do you do anything about adusting your prices ? Mr. WELSH. Yes, sir. We do review our prices. We have not done so at this time because we are studying the impact f mechanization on the operation. It is possible we may be able to arry through this next fiscal year without requiring any increase in rice as a result of the implementation of the mechanization program.
We adjusted our prices in November 1965 to make sure we achieved he proper return to the Treasury.
Mr. STEED. You show on page 166 that your estimated obligations in 969 will be $7,160,800 which, of course, is substantially less than the equest for $7,338,000. What causes this difference? Mr. ROSSITER. The difference is mostly the contingency fund. Mr. WELSH. Yes. The $200,000 contingency fund, which we do not spect to need this fiscal year. Mr. STEED. That is another word for a safety valve fund, as I underand it. Mr. WELSH. Yes. Mr. STEED. I think we will insert these statistics on pages 166 and 167 ito the record. (The pages follow:)
These cards and publications are sold to over 25,000 subscribers who depend
them to construct their card catalogs and to obtain biliographical information. le number of libraries throughout the country utilizing this service has mushomed in recent years, primarily because of the growth in the number of college d school libraries. All of these libraries depend on the Library's card distrition service, and the general growth in American education is directly reflected
Mr. Jayson. May I make two points? Specifically with regard to appropriation bills and oversight of appropriations, expenditures and the like, the Reorganization Act that we spoke about a little while ago has provisions which would impose some duty of that kind on the Comptroller General. His office would have an ADP setup, as I understand it, which would put into the machines materials or data such as you were talking about.
The other point I would like to make is that from the point of view of LRS and of any user for research purposes, one of the most useful things we could have would be to have an automated data bank or access to other data banks. By that I mean it is well known that many executive agencies have extremely useful materials—information, data, statistics—in computers within their own agencies, none of which is classified or even subject to a claim of executive privilege For example, information concerning the census, unemployment. employment, educational programs, et cetera.
If the Congress itself had its own data bank, that is, had the tapes which are available to the various executive agencies or other research institutions which have put their information on tapes, if we had that material available to us, we could dip into it when needed and provide the information very quickly.
Many people have spoken about the usefulness of something like that.
Mr. STEED. One of the things that I have become impressed with in the hearings, we are constantly asking questions: “All right, here is the increase, what did you do last year? What was it the year before! What was left over?” We have quite a large sum in the pipeline and the Congress does not have a very handy way of knowing where its segments stand.
This is information that would be very useful now when we are ir this agony of trying to make these very substantial budget cuts ir the new obligational authority, the expenditures, and the recision of old appropriations. Presently, the only way this information can he attained is through the old-fashioned, cumbersome way.
I think that this whole area is something that we are going to ha to find some way to get into because just by sheer magnitude ai volume, we are not going to be able to go on interminably being oi? fashioned because our work will overwhelm us.
Mr. Jayson. Let me give you a little illustration of one small ser. ment of its usefulness.
For a period of 6 weeks and on a pilot basis, we entered on a tape the titles, authors, and brief annotations of all LRS reports. I am ni talking merely about these multilith reports, which represent only 1 small percentage of our total work, but all LRS reports. Then itu took a printout from the computer as to what we had. What I am han ing you here is this printout. It is divided into two parts corering a period of 6 weeks. The first part lists the LRS authors; the secori part arranges the reports by subject matter. This is a very small we pling of our work. There you see listed all LRS reports for that R week period. We could pull out anything we have done on, for ir