point holding the demand for decision to issue the material). Transmission of followups will normally be by the same method employed for submission of requisitions.

Card Columns

1-3 4-66 67-71

72 73-80

H-303.3

Data

Document identifier.

All other fields of data.. Blank

Management code..

Other fields of data..

(d) When used as a followup and when no status has been received from the supply source, the following entries shall be punched in the DD Form 1348m:

Explanation and instructions

Leave blank.

8-22

23-24

25-29

30-43

44

45-80

Document identifier.. Routing identifier..

Media and status..

Stock number.

Unit of issue.
Quantity

Document number..

Suffix or demand.... All other fields..

H-303.4 Use of DD Form 1348m as a requisition modifier. See H-307.

H-304 Preparation and use of messages. H-304.1 General. Requisitions, followups, and cancellations may be transmitted by messages when time is of the essence and other means are not considered appropriate.

H-304.2 Limitations. When messages are used for any of the foregoing purposes, each transmission shall be limited to a maximum of seven transactions. When explanatory comments are required, the appropriate entry shall be entered on the line immediately following each transaction. All transactions on a single message must be intended for the same elements within the recipient processing point; i.e., the routing identifier codes must be identical on all transactions.

H-304.3 Use of messages as requisitions. The first line in the body of the message shall contain the words "MILSTRIP Requisition(s)". Thereafter, each transaction shall be numbered commencing with number 1 and the first 66 columns of data, except that dividing slashes (/) shall be inserted, and divided exactly as shown in H-202.4. Each transaction shall consist of 18 separate field lengths of data.

H-304.4 Use of messages as cancellations, followups, and requisition modifiers. Cancellations, followups, and requisition modifiers by message shall be in the same format as that shown for a sample requisition, except that the first line in the body of the message shall be shown as "MILSTRIP Cancellation(s)," "MILSTRIP Followup(s)," or "MILSTRIP Requisition Modifier(s)," as appropriate. Data shown on cancellations and followups, except the first element of data which will show the correct document identifier, shall be a repeat of the original requisition. An entry in a requisition modifier document may differ from that in the original requisition only to reflect an increase or decrease in the Priority Date or Required Delivery Date. When the priority of an item ordered changes but the quantity requisitioned is different from the quantity previously requisitioned, a new requisition shall be submitted for the quantity required under the new priority.

H-304.5 Confirmation copies. When requisitions are relayed by electrical message, confirmation copies are not required by the supply source and shall not be forwarded.

H-305 Telephone and radio requisitions. H-305.1 General. Under exceptional circumstances when other methods of transmission are not adequate, requisitions may be submitted by telephone or radio. When considered necessary, requisitions will be prepared on DD Form 1348 or DD Form 1348m, as appropriate, and read to the supply source by telephone or radio in exact columnar alignment.

H-305.2 Confirmation copies. When requisitions are relayed by telephone or radio, confirmation copies are not required by the supply source and shall not be forwarded.

H-306 Formats for status, replies to followups, and replies to cancellation requests. The formats used by military processing elements (i.e., depots, inventory control points, inventory managers, etc.) in furnishing status and in replying to followups and cancellation requests are as follows:

(1) Exception status, see H-611; (ii) 100 percent supply status, see H-611; (iii) Shipment status, see H-612; (iv) Reply to followup, see H-613; and (v) Reply to cancellation request, see

H-614.

H-307 Submission and use of requisition modifier documents. (a) A requisition modifier document may be initiated by the requisitioner or supplementary addressee to modify previously submitted requisitions when the required dates for previously requisitioned materiel must be changed to prevent work stoppage at industrial/production activities engaged in repair, modification, or manufacture of primary weapons, equipment, and supplies.

(b) The activity initiating a requisition modifier document will be responsible for furnishing notification of such action to other interested activities, such as the requisitioner, and the supplementary addressee. The requisition modifier document will be transmitted to the last known source of supply.

(c) The requisition modifier document will be prepared by originating activities completing all prescribed data element entries for requisitions. An entry in a requisition modifier document may differ from that in the original requisition only to reflect an upgrading or downgrading in the Priority Designator or Required Delivery Date. When the priorty of an item changes, but the quantity required is different than the quantity previously requisitioned, a new requisition will be submitted for the quantity required under the new priority.

(d) Supply sources will process requisition modifier documents to provide for modification of requisitions on back-order or modification of requisitions for which materiel release orders or DD Forms 1348-1 have not been processed to storage activities. Requisitions which have been submitted to procurement sources for direct delivery of

required items at the time of receipt of requisition modifier documents are not required to be modified. These requisitions will be considered as requisitions for which materiel release orders or DD Forms 1348-1 have been processed at the time of receipt of requisition modifier documents. When requisition modifier documents are processed, the original requisitions identified by document numbers of the modifier documents, will be suspended from processing. Should the original requisitions be held on back-order, upon receipt of the requisition modifier document, the issue priority designators and/ or required delivery dates will be amended in accordance with the requisition modifier documents. Procurement sources will be advised of the issue priority designator and/ or required delivery date amendments. Modification of materiel release orders or DD Forms 1348-1 is at the discretion of the Military Services and Agencies. Supply sources will furnish requiring activities with the latest supply or shipment status information when modification of materiel release orders or DD Forms 1348-1 will not be accomplished. In those instances where the Services or Agencies elect to modify materiel release orders or DD Forms 1348-1, a materiel release order or DD Form 1348-1 modifier document will be prepared and transmitted to the applicable storage activity. The materiel release order or DD Form 1348-1 modifier documents will be prepared as a result of processing requisition modifier documents as new reqiusitions.

(e) Storage activities, upon receipt of materiel release orders or DD Form 1348-1 modifier documents, will cancel the original materiel release order or DD Form 1348-1. Identification of these latter documents will be accomplished by matching the document numbers of modifier documents with document numbers of materiel release orders or DD Forms 1348-1 having been previously received. The modifier documents will be processed in the normal manner prescribed for materiel release orders or DD Forms 1348-1.

(f) In those instances where requisition modifiers or materiel release order modifiers are received at requisitioning processing points and storage activities and cancellation action cannot be taken against the original requisition or MRO, due to no record of the requisition/MRO, the following actions will be taken:

(i) Requisition processing points will process the requisition modifier document as a new requisition.

(ii) Storage activities will process the materiel release order modifier document as a new materiel release order.

(g) When storage activities receive materiel release order or DD Form 1348-1 modifier documents and shipment action applicable to the original materiel release order or

DD Form 1348-1 has been accomplished, no action will be taken relative to the modifier document.

(h) Document Identifier Codes to be used on requisition modifier documents are listed in H-602.2.

(i) The General Services Administration is exempted from the requisition modifier procedures.

H-308 Submission and use of follow-up (Request for improved EAD/ESD). (a) A follow-up requesting improvement of Estimated Availability Dates/Estimated Shipping Dates (EADS/ESDs) contained in previously furnished supply status documents may be initiated by prime contractors. These followup inquiries will contain Document Identifier Code AFC in card columns 1-3 and the data from the previously received supply status document in card columns 4-66. The AFC documents will be prepared only for transactions applicable to Priority Designators 01-08. The necessity for such inquiries will generally result from such conditions which necessitate receipt of materiel prior to expiration of certain dates

(b) When determination is made that improvement in EADS/ESDS can be accomplished, supply status documents, containing the revised EAD/ESD in columns 62-64, will be transmitted to status recipients designated in the original requisitions. When actions taken by management do not result in improved EADS/ESDs, status recipients designated in the original requisitions will be provided the latest status applicable to the requisitions concerned with the requests for EAD/ESD improvement.

PART 4-RELEASE/RECEIPT DOCUMENTATION H-400 Scope of part. This part sets forth instructions for the preparation and use of the MILSTRIP documentation prepared by the military supply activity to accompany

Government-furnished material to contrac

tors.

H-401 General. All contractor receipts of Government-furnished material under MILSTRIP will be accompanied by a Release/Receipt Document (DD 1348-1) (see H-202.3) prepared by the military supply activity regardless of whether shipment is in response to a contractor's requisition or is the result of action by a military supply activity. The military supply activity will supply a minimum of three copies of DD Form 1848-1 with the material. Additionally, if an advance copy of a bill of lading is received, a copy of the DD Form 1348-1 will be attached.

H-402 Responsibilities. On Military Department originated requisitions for Government-furnished material, it is the responsibility of the originating Military Department to insure that the contractor is furnished a cross reference between the requisition document and the contract number. The requisition will be treated as a supply directive and the originating Military Department will provide the contractor the required crossreference by:

(i) Insuring that the contract number appears on the documentation accompanying the shipment, i.e., on the DD Form 1348-1;

or

(ii) Furnishing the contractor "supply directive memoranda" cross referencing the requisition document number to the applicable contract number.

H-403 Exceptions in preparation. Release/Receipt Document (DD Form 1348-1) resulting from Materiel Release Orders prepared by DSA activities will perpetuate requisition submission time in columns 21 and 22 of the document.

H-404 Data entries.

H-404.1 Minimum data entries. The minimum data entries shown on the DD Form 1348-1 shall be as follows:

Identification or Source of Data

Block

6-10

AA-FF

GG

11-15

H-405

Data which may be entered
packed. EXAMPLE: 7/12; contain-
er number 7 of a 12-container
shipment. When an item is
shipped in more than one con-
tainer of a shipment, the con-
tainer numbers and number of
containers will be entered in
block 5 as: 3, 5, 7/12; container
3, 5, and 7 of a 12-container ship-
ment.

Shipper and receivers use.
Provided for any special notes or
instructions deemed appropriate.
Provided for any special notes or
instructions deemed appropriate.
For Air Force Government-fur-
nished material, the Expendabil-
ity-Recoverability-Repair Code

(ERRC) shall be entered in block
GG by the shipping activity.
Self-explanatory.

Document distribution. Distribution of the individual copies of DoD Single Line Item Release/Receipt Document (DD Form 1348-1) shall be as follows:

(1) Copy 1 is retained by the distribution point (shipper);

(ii) Copies 2 and 3-to consignee with material;

(iii) Copy 4-to consignee attached to outside of No. 1 shipping container after use for picking, packing and item identification; (iv) Copy 5*—to consignee with advance copy of the bill of lading;

(v) Copy 6-transportation copy retained by the distribution point (shipper).

PART 5-RETURN OF GOVERNMENT-FURNISHED MATERIAL (GFM)

H-500 Scope of part. This part sets forth instructions for the preparation and use of the MILSTRIP document for the return of Government-furnished material.

H-501 General. (a) Shipping Document for GFM Turn-In (DD Form 1483) is authorized for use by a contractor in returning Government-furnished material to the cognizant