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H-303.3 Use of DD Form 1348m as a cancellation. (a) A cancellation, in whole or in part, shall be initiated only by the requisitioner or the supplementary addressee. Transmission of cancellation will normally be by the same method employed for submission of requisitions.
(b) Preparation of the DD Form 1348m for use as a cancellation shall be as follows:
Explanation and instructions
Enter code AC1 or AC2, as applicable to a cancellation.
card when such status has been received.
wise, enter demand code from requisition.
(columns 45-80) shall be included in the cancellation.
H-303.4 Use of DD Form 1348m as a requisition modifier. See H-307.
H-304 Preparation and use of messages.
H-304.1 General. Requisitions, followups, and cancellations may be transmitted by messages when time is of the essence and other means are not considered appropriate.
H-304.2 Limitations. When messages are used for any of the foregoing purposes, each transmission shall be limited to a maximum of seven transactions. When explanatory comments are required, the appropriate entry shall be entered on the line immediately following each transaction. All transactions on a single message must be intended for the same elements within the recipient processing point; i.e., the routing identifier codes must be identical on all transactions.
H-304.3 Use of messages as requisitions. The first line in the body of the message shall contain the words “MILSTRIP Requisition(s)”. Thereafter, each transaction shall be numbered commencing with number 1 and the first 66 columns of data, except that dividing slashes (1) shall be inserted, and divided exactly as shown in H-202.4. Each transaction shall consist of 18 separate field lengths of data.
H-304.4 Use of messages as cancellations, followups, and requisition modifiers. Cancellations, followups, and requisition modifiers by message shall be in the same format as that shown for a sample requisition, except that the first line in the body of the message shall be shown as “MILSTRIP Cancellation(s)," "MILSTRIP Followup(s)," or “MILSTRIP Requisition Modifier(8)," as appropriate. Data shown on cancellations and followups, except the first element of data which will show the correct document identifier, shall be a repeat of the original requisition, An entry in a requisition modifier document may differ from that in the original requisition only to reflect an increase or decrease in the Priority Date or Required Delivery Date. When the priority of an item ordered changes but the quantity requisitioned is different from the quantity previously requisitioned, a new requisition shall be submitted for the quantity required under the new priority.
H-304.5 Confirmation copies. When requisitions are relayed by electrical message, confirmation copies are not required by the supply source and shall not be forwarded.
H-305 Telephone and radio requisitions.
H-305.1 General. Under exceptional circumstances when other methods of transmission are not adequate, requisitions may be submitted by telephone or radio. When considered necessary, requisitions will be prepared on DD Form 1348 or DD Form 1348m, as appropriate, and read to the supply source by telephone or radio in exact columnar alignment.
H-305.2 Confirmation copies. When requisitions are relayed by telephone or radio, confirmation copies are not required by the supply source and shall not be forwarded.
H-306 Formats for status, replies to followups, and replies to cancellation requests. The formats used by military processing elements (i.e., depots, inventory control points, inventory managers, etc.) in furnishing status and in replying to followups and cancellation requests are as follows:
(1) Exception status, see H-611;
(v) Reply to cancellation request, see H-614.
H-307 Submission and use of requisition modifier documents. (a) A requisition modifier document may be initiated by the requisitioner or supplementary addressee to modify previously submitted requisitions when the required dates for previously requisitioned materiel must be changed to prevent work stoppage at industrial/production activities engaged in repair, modification, or manufacture of primary weapons, equipment, and supplies.
(b) The activity initiating a requisition modifier document will be responsible for furnishing notification of such action to other interested activities, such as the requisitioner, and the supplementary addressee. The requisition modifier document will be transmitted to the last known source of supply.
(c) The requisition modifier document will be prepared by originating activities completing all prescribed data element entries for requisitions. An entry in a requisition modifier document may differ from that in the original requisition only to reflect an upgrading or downgrading in the Priority Designator or Required Delivery Date. When the priorty of an item changes, but the quantity required is different than the quantity previously requisitioned, a new requisition will be submitted for the quantity required under the new priority.
(d) Supply sources will process requisition modifier documents to provide for modification of requisitions on back-order or modification of requisitions for which materiel release orders or DD Forms 1348-1 have not been processed to storage activities. Requisitions which have been submitted to procurement sources for direct delivery of
required items at the time of receipt of requisition modifier documents are not required to be modified. These requisitions will be considered as requisitions for which materiel release orders or DD Forms 1348-1 have been processed at the time of receipt of requisition modifier documents. When requisition modifier documents are processed, the original requisitions identified by document numbers of the modifier documents, will be suspended from processing. Should the original requisitions be held on back-order, upon receipt of the requisition modifier document, the issue priority designators and/ or required delivery dates will be amended in accordance with the requisition modifier documents. Procurement sources will be advised of the issue priority designator and/ or required delivery date amendments. Mod. ification of materiel release orders or DD Forms 1348–1 is at the discretion of the Military Services and Agencies. Supply sources will furnish requiring activities with the latest supply or shipment status information when modification of materiel release orders or DD Forms 1348-1 will not be accomplished. In those instances where the Services or Agencies elect to modify materiel release orders or DD Forms 1348-1, a materiel release order or DD Form 1348-1 modifier document will be prepared and transmitted to the applicable storage activity. The materiel release order or DD Form 1348-1 modifier documents will be prepared as a result of processing requisition modifier documents as new reqiusitions.
(e) Storage activities, upon receipt of materiel release orders or DD Form 1348-1 modi. fier documents, will cancel the original materiel release order or DD Form 1348-1. Identification of these latter documents will be accomplished by matching the document numbers of modifier documents with document numbers of materiel release orders or DD Forms 1348–1 having been previously received. The modifier documents will be processed in the normal manner prescribed for materiel release orders or DD Forms 1348-1.
(f) In those instances where requisition modifiers or materiel release order modifiers are received at requisitioning processing points and storage activities and cancellation action cannot be taken against the original requisition or MRO, due to no record of the requisition/MRO, the following actions will be taken:
(i) Requisition processing points will process the requisition modifier document as a new requisition.
(11) Storage activities will process the materiel release order modifier document as a new materiel release order.
(g) When storage activities receive materiel release order or DD Form 1348-1 modi. fier documents and shipment action applicable to the original materiel release order or DD Form 1348-1 has been accomplished, no action will be taken relative to the modifier document.
(h) Document Identifier Codes to be used on requisition modifier documents are listed in H-602.2.
(i) The General Services Administration is exempted from the requisition modifier procedures.
H-308 Submission and use of follow-up (Request for improved EAD/ESD). (a) A follow-up requesting improvement of Estimated Availability Dates/Estimated Shipping Dates (EADs/ESDs) contained in previously furnished supply status documents may be initiated by prime contractors. These followup inquiries will contain Document Identifier Code AFC in card columns 1-3 and the data from the previously received supply status document in card columns 4-66. The AFC documents will be prepared only for transactions applicable to Priority Designators 01-08. The necessity for such inquiries will generally result from such conditions which necessitate receipt of materiel prior to expiration of certain dates
(b) When determination is made that improvement in EADs/ESDs can be accomplished, supply status documents, containing the revised EAD/ESD in columns 62-64, will be transmitted to status recipients designated in the original requisitions. When actions taken by management do not result in improved EADS/ESDs, status recipients designated in the original requisitions will be provided the latest status applicable to the requisitions concerned with the requests for EAD/ESD improvement. PART 4 RELEASE/RECEIPT DOCUMENTATION
H-400 Scope of part. This part sets forth instructions for the preparation and use of the MILSTRIP documentation prepared by the military supply activity to accompany
Government-furnished material to contractors.
H-401 General. All contractor receipts of Government-furnished material under MILSTRIP will be accompanied by a Release/Receipt Document (DD 1348–1) (see H-202.3) prepared by the military supply activity regardless of whether shipment is in response to a contractor's requisition or is the result of action by a military supply activity. The military supply activity will supply a minimum of three copies of DD Form 1948–1 with the material. Additionally, if an advancecopy of a bill of lading is received, a copy of the DD Form 1348-1 will be attached.
H-402 Responsibilities. On Military Department originated requisitions for Government-furnished material, it is the responsibility of the originating Military Department to insure that the contractor is furnished a cross reference between the requisition document and the contract number. The requisition will be treated as a supply directive and the originating Military Department will provide the contractor the required cross reference by:
(i) Insuring that the contract number appears on the documentation accompanying the shipment, i.e., on the DD Form 1348-1; or
(ii) Furnishing the contractor "supply directive memoranda" cross referencing the requisition document number to the applicable contract number.
H-403 Exceptions in preparation. Release /Receipt Document (DD Form 1348-1) resulting from Materiel Release Orders prepared by DSA activities will perpetuate requisition submission time in columns 21 and 22 of the document.
H-404 Data entries.
H-404.1 Minimum data entries. The minimum data entries shown on the DD Form 1348-1 shall be as follows:
Identification or Source of Data
1-3 Document identifier. Identifies the source document used to prepare DD Form 1348-1. 4-6 Routing identifier .. The routing identifier of the shipping activity.
7 Media and status code The code originally assigned to the requisition document. 8-22 Stock or part number. The stock or part number of the item shipped. (See H-403.) 23-24 Unit of issue..
The unit of issue of the stock or part number being shipped. 25-29 Quantity
The quantity being shipped. 30–43 Document number. The document number originally assigned to the requisition. 44 Suffix.
Blank, if the document represents shipment of the total quantity requisi.
tioned; otherwise an appropriate character is assigned to indicate a partial
quantity shipped. 45–50 Supplementary address.
51 Signal 52-53 Fund code.
The code as shown on the original requisition. 54-56 Distribution 57-59 Project code 60-61 Priority code. 62-64 Required delivery date.... The Julian day calendar date assigned to the original requisition or other
source document. 67-69 Routing identifier code..... The routing identifier code (if any) appearing in columns 67-69 of the source
document. Identifies the activity directing release of the material. 70-73 Management codes.. Distribution system management codes as prescribed by the contracting
Military Department or Agency. (See H-615.) 74–80 Unit price.......
The unit price of the item being released.
H-404.2 Other data. In order to accommodate the various distribution systems and equipment, DD Form 1348-1 provides blocks for entry of other data. The use of these blocks with the exception of block 5 is optional; but, when used, they shall contain the following:
Block Data which may be entered
The shipping point identified by
name and/or code. B The consignee by name and address
and/or code listed in DOD Activ
ity Address Directory. C Repeat of data entered in the sup
plementary address field (col
The project and/or code, if any.
is to be selected. G Coded cargo data. H The number of issue units in a
package. I The unit weight applicable to the
unit of issue. J The unit cube applicable to the
unit of issue.
Date of document preparation.
inally requested, if other than
For internal use.
reflect the shipping container number and the total number of containers in a shipment under the rules contained in paragraph 5.3.4 of MIL-STD 129D. The shipping container number(s) will indicate the specific container(s) in which the item refiected on a DD Form 1348-1 is
Block Data which may be entered
packed. EXAMPLE: 7/12; container number 7 of a 12-container shipment. When an item is shipped in more than one container of a shipment, the container numbers and number of containers will be entered in block 5 as: 3, 5, 7/12; container 3, 5, and 7 of a 12-container ship
ment. 6-10 Shipper and receivers use. AA-FF Provided for any special notes or
instructions deemed appropriate. GG Provided for any special notes or
instructions deemed appropriate. For Air Force Government-furnished material, the Expendability-Recoverability-Repair Code (ERRC) shall be entered in block
GG by the shipping activity. 11-15 Self-explanatory.
H-405 Document distribution. Distribution of the individual copies of DoD Single Lino Item Release/Receipt Document (DD Form 1348–1) shall be as follows:
(1) Copy 1 is retained by the distribution point (shipper);
(11) Copies 2 and 3—to consignee with material;
(iii) Copy to consignee attached to outside of No. 1 shipping container after use for picking, packing and item identification;
(iv) Copy 5*-to consignee with advance copy of the bill of lading;
(v) Copy 6transportation copy retained by the distribution point (shipper). PART 5-RETURN OF GOVERNMENT-FURNISHED
MATERIAL (GFM) H-500 Scope of part. This part sets forth instructions for the preparation and use of the MOLSTRIP document for the return of Government-furnished material.
H-501 General. (a) Shipping Document for GFM Turn-In (DD Form 1483) is authorized for use by a contractor in returning Government-furnished material to the cognizant Military Department.
(b) Serviceable and unserviceable turn-ins shall be documented separately. The type of
*When shipment is accomplished by a method not requiring backup documentation to & movement document (i.e., parcel post, Government truck, etc.), this copy will be destroyed by the shipping point.
turn-in shall be indicated by the Insertion of an “X” in the "Serviceable" or "Unserviceable" box on the form, as appropriate.
(c) Department of Defense forms, other than the DD Form 1483, used for turn-in shall
contain as a minimum the data prescribed in H-502.
H-502 Preparation of DD Form 1483. The following entries on DD Form 1483 are required:
Card columns or blocks
Explanation and instructions
А Enter full contract number. Ship to.
B Enter name and address of storage activity or depot designated by the
contracting officer to receive the Government-furnished material. Mark for.
с As directed by the contracting officer. Ship from..
Enter name and address of shipping contractor as listed in DOD Activity
Address Directory. Office administering contract.
E Enter name and address of activity administering the contract. Document identifier.
1-3 Leave blank. Routing identifier (stock
46 Leave blank. control activity or inven. tory control point).
7 Leave blank. Document number (basic)... 30-39 See H-604. Service code..
30 Enter procuring service code. See H-601. Shipper.
31-35 Enter activity address code of contractor from DOD Activity Address
36-39 Enter last digit of calendar year followed by Julian day calendar date on
which document prepared. See H-609.
51 Leave blank. Fund.
52-53 As directed by contracting officer.
54-56 Leave blank. Project.
57-59 As directed by contracting officer. Priority.
60-61 As directed by contracting officer. Date received..
62-64 Leave blank.
65-66 Leave blank. Routing identifier (storage 67-71 Leave blank.
activity or depot). Management Code.
72 Enter the appropriate management code as prescribed by the contracting
Military Department or Agency; otherwise, leave blank. See H-615. 73 Leave blank.
74-80 Leave blank. Stock number.
8-22 Enter stock number in accordance with H-603.1 through H-603.4. Unit of issue...
23-24 Enter appropriate unit of issue as indicated on document on which origi
nally received. Quantity shipped.
F Enter quantity shipped. Quantity received.
25-29 Leave blank. Serial number 1
40--43 For Air Force Contractors Only.
Enter serial number in sequence from the block allocated by the property
administrator. The serial number shall not beduplicated on any one day, For All Other Contractors. Enter serial number beginning with 0001 each day and continue in nu.
merical sequence. The serial number shall not be duplicated on any day. Unit price
G As directed by contracting officer. Condition.
H Leave blank Remarks
I Enter, as applicable, manufacturers' code and part number, item descrip
tion or publication reference, stock number over 16 digits as described
in H-603.3 (c) and (d) and H-603.4. Date shipped.
J Enter date released to carrier. Mode of shipment.
к Enter appropriate code from H-610. Carrier
L Enter name of carrier. Bill of lading number.
M Enter bill of lading number, if shipped by commercial carrier. Enter
transportation control number if shipped by military truck, LOGAIR,
or QUICKTRANS. Number of containers.
N Enter total number of containers. Recap of shipment.
For use of shipping contractor as required. Receipt....
Leave blank. 1 Serial number of combination with documont number (Basic), columns 30–39, forms complete document number for each line item,