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☆ 1-8.803–9 Format 803-9, Termination Inventory Schedule E (Short Form for Use with Format 802–3

Only).
(a) Page 1 of Format 803-9.

PAGE NO. NO. OF
TERMINATION INVENTORY SCHEDULE E

PAGES

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(b) Page 2 of Format 803-9.
INSTRUCTIONS FOR USE-TERMINATION INVENTORY SCHEDULE (Short Form)

FOR USE WITH FORMAT 802-3 ONLY

A. CLASSIFICATION.- No specific classification required but similar items should be grouped together. Several classifications may be listed on one form.

or components, common in nature to both the terminated contract and other work of the contractor, are not to be listed except for items the delivery of which has been required by the Government ond except for Government. furnished property (See Inventory Schedule Certificate.)

B. DESCRIPTION (Column b).- A full commercial description is required for all items which have commercial value. For other items, furnish only such description as is sufficient to enable the contracting officer or the cus. tomer to determine the appropriate disposition.

F. PROCEEDS OF AUTHORIZED SALE (Column g). -- Insert the letter "A" after the amount of the sale (or credit for acquisition) has been authorized or approved by the contracting officer or customer. Insert the letter "C" of the amount represents your offer to acquire or sell. In either cose, quantity should be also shown (on a second line) if less than the full quan. fity shown in Column d.

C. CONDITION (Column c). - For purposes of indicating condition of mo-
terial, the code indicated below should be used. It requires the combina.
tion of a letter and a number in each instance las E4 or N2). Use the
latter "X," without a number for material considered to have no further
value for use as onginally intended, but of possible solvage value other
than os scrop. It considered scrap, insert on "S."
CODE: N -New

1-Excellent
E-Used-reconditioned

2-Good O-Used-usable without repairs

3-Foir R-Used-repairs required

4-Poor

G. GOVERNMENT-OWNED PROPERTY

(a) Government-furnished property should be listed on separate sheen, marked to show that the items are Government-furnished.

(b) Where title to molerials purchased by the controcior is vested in the Government, such materials should be listed and cost data supplied.

D. COST (Columns • ond f). -- Any generally recognized basis for costing inventory may be used, provided it has been regularly used by the contractor and properly reflects his costs,

H. MISCELLANEOUS

(o) Separate Schedules. If the space provided for any information called for is insufficinantoch separate supporting schedules.

(6) Nymo pralphs. The number of sets of inventory schedules 1o. quiment be intimated by the contracting officer or the customer from when the bota of ription is received.

E. COMMON ITEMS.- Any items of inventory reasonably usable, without loss to the contractor on his other work, because they are materials, ports

SPECIME

§ 1-8.804 Formats of miscellaneous forms.
§ 1-8.804–1 Format 804–1, Schedule of Accounting Information.

(a) Page 1 of Format 804–1.

SCHEDULE OF ACCOUNTING INFORMATION

To be used by prime contractors submitting termination claims under Part 1-8 of the Federal Procurement Regulations (41CFR 1-8). Also suitable for use by subcontractor in effecting subcontract settlements with prime contractor or intermediate subcontractors. THIS PROPOSAL APPLIES TO (Check one)

COMPANY A PRIME CONTRACT WITH

SUICONTRACT OR THE GOVERNMEN!

PURCHASE ORDER SUBCONTRACT OR PURCHASE ORDER NO.(5)

STREET ADDRESS

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1. INDIVIDUAL IN YOUR ORGANIZATION FROM WHOM ADDITIONAL INFORMATION MAY BE REQUESTED ON QUESTIONS RELATING TO: ACCOUNTING MATTERS

PROPERTY DISPOSAL NAM:

NAME

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17 ARE THE ACCOUNTS OF THE CONTRACTOR SUBJECT TO REGULAR PERIODIC EXAMINATION AY INDIPENDENT PUBLIC ACCOUNTANTS?

YES ONO (Name and address of accountants)

INDEPENDENT ACCOUNTANTS, IF AV

ANE

ED OR ASSISTED IN THE PREPARATION OF THE ATTACHED PROPOSAL

NAME

ADDRESS

4. GOVERNMENTAL AGENCY WHICH HAS REVIEWED YOUR ACCOUNTS IN CONNECTION WITH A PRIOR SETTLEMENT PROPOSAL DURING THE CUR.

RENT AND PRECEDING FISCAL YEAR

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5. HAVE THERE BEEN ANY SIGNIFICANT DEVIATIONS FROM YOUR REGULAR ACCOUNTING PROCEDURES AND POLICIES IN ARRIVING AT THE COSTS

SET FORTH IN THE ATTACHED PROPOSAL? YES O NO. IF "YES," EXPLAIN BRIEFLY

6. WERE THE DETAILED COST RECORDS USED IN PREPARING THE PROPOSAL CONTROLLED BY AND IN AGREEMENT WITH YOUR GENERAL BOOKS OF

ACCOUNT? OYES ONO 7. WERE INVENTORY QUANTITIES BASED ON A PHYSICAL COUNT AS OF THE DATE OF TERMINATION? YES NO. IF "NO," EXPLAIN EXCEPTIONS

WHERE THE SPACE PROVIDED FOR ANY INFORMATION IS INSUFFICIENT, ATTACH SEPARATE SCHEDULES

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9. DOES THIS PROPOSAL INCLUDE CHARGES FOR MAJOR INVENTORY ITEMS AND CLAIMS OF SUBCONTRACTORS COMMON TO THIS TERMINATED

CONTRACT AND OTHER WORK OF THE CONTRACTOR? YES NO, IF "YES," EXPLAIN THE METHOD USED IN ALLOCATING AMOUNTS TO THE TERMINATED PORTION OF THIS CONTRACT

10. EXPLAIN BRIEFLY YOUR METHOD OF PRICING INVENTORIES, INDICATING WHETHER MATERIAL HANDLING COST HAS BEEN INCLUDED IN

CHARGES FOR MATERIALS

11. ARE ANY PARTS, MATERIALS, OR FINISHED PRODUCT, KNOWN TO BE DEFECTIVE, INCLUDED IN THE INVENTORIES?

EXPLAIN

YES NO. IF "YES,"

12. HAVE ANY CHARGES DEEN INCLUQED IN THIS PROPOSAL IN RESPECT OF SEHR

"YES," FURNISH BRIEF EXPLANATION AND ESTIMATES OF AMOUNTSINS

POR SEPARATION PAY? YES NO. !

SPECIMEN

13, DOES THIS PROPOSAL INCLUDE ANY ELEMENTOS PROFIT TO THE CONTRACTOR OR A RELATED ORGANIZATION, OTHER THAN PROFIT SET FORTH

SEPARATELY IN THE PROPOSAL OR INCLUDED IN THE CONTRACT PRICE AT WHICH ACCEPTABLE FINISHED PRODUCT, IF ANY, IS INCLUDED IN THE PROPOSAL? YES O NO. IF "YES," EXPLAIN BRIEFLY

14. DESCRIBE BRIEFLY THE NATURE OF INDIRECT EXPENSE ITEMS INCLUDED IN INVENTORY COSTS (see Schedule A, Formal 802-1); AND EX.

PLAIN YOUR METHOD OF ALLOCATION USED IN PREPARING THIS PROPOSAL, INCLUDING IF PRACTICABLE, THE RATES USED AND THE PERIOD OF TIME UPON WHICH THEY ARE BASED

13. DO THE COSTS SET FORTH IN THE ATTACHED PROPOSAL INCLUDE PROVISIONS FOR ANY RESERVES OTHER THAN DEPRECIATION RESERVES?

YES NO. If "YES," LIST SUCH RESERVES

16. STATE METHOD OF ACCOUNTING FOR TRADE AND CASH DISCOUNTS EARNED, REBATES, ALLOWANCES, AND VOLUME PRICE ADJUSTMENTS.

ARE SUCH ITEMS EXCLUDED FROM COSTS CLAIMED? YES NO

WHERE THE SPACE PROVIDED FOR ANY INFORMATION IS INSUFFICIENT, ATTACH SEPARATE SCHEDULES

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(c) Page 3 of Format 804-1.

17. STATE POLICIES RELATING TO RECORDING OF OVERTIME, SHIFT PREMIUMS AND PRODUCTION BONUSES

18. DOES CONTRACTOR HAVE A PENSION PLAN?

RENT PENSION SERVICE COSTS

OYES O NO.

IF "YES," STATE METHOD OF FUNDING AND ABSORPTION OF PAST AND CUR.

19. STATE GENERAL POLICIES RELATING TO DEPRECIATION AND AMORTIZATION OF FIXED ASSETS; BASES, UNDERLYING POLICIES

20. STATE POLICY OR PROCEDURE FOR RECORDIN

WRITING OFF STARTING LOAD

SRECIMEN

21. ARE PERISHABLE TOOLS AND MANUFACTURING SUPPLIES CHARGED DIRECTLY TO CONTRACT COSTS OR INCLUDED IN OVERHEAD EXPENSES?

22. POLICIES FOR DISTINGUISHING BETWEEN CHARGES TO CAPITAL (fixed) ASSET ACCOUNTS AND TO REPAIR AND MAINTENANCE ACCOUNTS

WHERE THE SPACE PROVIDED FOR ANY INFORMATION IS INSUFFICIENT, ATTACH SEPARATE SCHEDULES

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