requirements to satisfy the management needs of the individual procuring activity. When unit prices or total amounts are shown to satisfy a management need, such prices or amounts shall be set forth in parentheses within the item description block of the contractual document (i.e., not within the unit price or amount columns). (b) As an alternative to setting forth in the Schedule an extensive list of contract subline items, a contract subline item may be established which references an Exhibit in the same manner as for a contract line item. (c) The term Exhibit shall not be used to identify any other attachment to a procurement instrument. When contract line items or subline items refer to a document attached to a procurement instrument which establishes a deliverable requirement, such as spare parts or data on a DD Form 1423, this document shall be termed an Exhibit. When other types of documentation are appended to or incorporated by reference in a procurement instrument, such documentation shall be referred to as an “Attachment” or other term identifying it as appended documentation. Such documentation may be attached to a contract Exhibit, provided such documentation does not identify a deliverable requirement which is not established by a contract or exhibit line or subline item. 20–305.3 Procedures for Identifying. Exhibits shall be identified by either a single or double capital letters. The letters “I” and “O” shall not be used. Exhibit identifiers need not be assigned consecutively, nor sequentially, but they shall not be duplicated within a procurement instrument and shall always appear in the first or first and second positions of all applicable “Exhibit Line Item Numbers" (see 20–306). Each page of the Exhibit shall have the procurement instrument identification number, exhibit identifier, and applicable contract line or subline item number cited thereon. 20–306 Exhibit Line and Subline Items. 20–306.1 Criteria for Establishing. Criteria for the establishment of exhibit line and subline items shall be the same as for establishing contract line and subline items (see 20–303.1 and 20–304.2, respectively). 20–306.2 Procedures for Numbering. (a) Exhibit line items within an Exhibit shall be assigned four-position numbers. The exhibit identifier (see 20–305.3) is used for the first or first and second positions; the remaining positions are assigned sequentially within each Exhibit using alpha and numeric characters. The letters “I” and “O” shall not be used. Exhibit line item numbers shall be sequenced as set forth in 20–306.3, except that numeric numbering may be employed in those cases where such numbering is adequate to meet the criteria established by 20–306.1. (b) Exhibit subline items shall be numbered in the same manner as specified for contract subline items (see 20–304.3). 20–306.3 Sequence of Exhibit Line Item Numbers. Two-position Serial Number for Double-letter Exhibit Identifier Serial Number Sequence KO thru K9, then KA thru KZ, then 952-985 UO thru U9, then UA thru UZ, then (See following page for three-position numbers) ឪឪឪឪឪឪឪឪឪឪឪឪឪឪ ៖ ឱ ឪឪឪ ៖ ឱ ឳ â ឱ ឳ ឪឪឪឪឪឪ ឌី, MOOTTTTTTTTTTTTTTTTTTTTTTTTTTT Cumulative No. 1_33 Serial Number Sequence and so on to and so on to and so on to and so on to and so on to and so on to and so on to and so on to and so on to 20–307 Contract Modifications. Items of supplies or services set forth in contract or exhibit modifications shall reflect the applicable line or subline item numbers, if any, appearing in the basic contract, except in those instances when the nature of the modification necessitates reidentification of a partial quantity of an existing contract line item or exhibit line item. Situations described below are intended to furnish guidance as to when a new line or subline item number should or should not be assigned as the result of a contract modification. (a) Modification applying to definitized items (firm price of item is included in the contract or, if this modification establishes additional quantities of items already included in the contract, the price of the item in the modification is the same as in the contract or, if this is a new item, the modification contains a firm price): (i) If the modification applies to the total quantity of the existing line or subline item, the original line or subline item number may be retained. (ii) If the modification changes the specification of a partial quantity of the existing contract or exhibit line or subline item, but the specification change is not of sufficient magnitude to make the partial quantity separately identifiable (e.g., new National Stock Number or item description, see 20–303.1(a)(ii) and 20–304.2(c)(iii)) and the unit price change is averaged to provide a revised single unit price for the total quantity on the line or subline item, the original contract or ex hibit line or subline item number may be retained. (iii) If the modification adds a new item of supply or services to the con tract or exhibit, the new item shall be assigned the next unused con tract or exhibit line or subline item number. (iv) If the modification affects only a partial quantity of an existing con tract or exhibit line item or subline item and changes other than delivery date and/or, ship to mark for data, the unchanged portion shall retain the original contract or exhibit line or subline item number. The changed portion shall be assigned the next unused con tract or exhibit line or subline item number. (b) Modifications applying to undefinitized items (although a requirement for this item has already been included in the contract or previous exhibit a firm price has not been negotiated or, if this modification establishes additional quantities of an item, the price of the item in the modification is not firm or if this modification adds a new item for which the firm price has not been established): (i) If the modification applies to the total quantity of the existing line or subline item, the original line or subline item number may be retained. (ii) If the modification changes the specification of a partial quantity of the existing contract or exhibit line or subline item, but the specification change is not of sufficient magnitude to make the partial quantity separately identifiable (e.g., new National Stock Number or item description, see 20–303.1(a)(ü) and 20–304.2(c)(iii)) and the unit price change is averaged to provide a revised single estimated unit price for the total quantity on the line or subline item, the original contract or exhibit line or subline item number may be retained. (iii) If the modification adds a new item of supply or service to the con tract or Exhibit, the new item shall be assigned the next unused con tract or exhibit line or subline item number. (iv) If the modification is undefinitized (price) and increases the quantity of an existing definitized (price) contract or exhibit line or subline item, the next unused contract or exhibit line or subline item number will be assigned to the increased quantity. (v) If the modification increases the quantity of an existing but un definitized (price) contract or exhibit line or subline item, the original line item number may be retained if the same unit price applies to the total quantity (existing plus increase) of the line item; if the unit price of the increased quantity differs from that of the existing quantity, the next unused contract or exhibit line item or subline item number will be assigned to the increased quantity. (vi) If the modification affects only a partial quantity of an existing con tract or exhibit line or subline item and definitizes price, the definitized portion shall retain the original contract or exhibit line or subline item number. The undefinitized portion shall be assigned the next unused contract or exhibit line or subline item number; however, if the same item on another existing contract or exhibit line or subline item has already been definitized and the newly definitized quantity is definitized at the same unit price as the existing definitized quantity, or an average definitized unit price is established for the new and the existing definitized quantities, then the undefinitized portion may retain its existing line item number and the newly definitized quantity may be added to the contract or ex hibit line item for the previously definitized quantity. (vii) If the modification affects only a partial quantity of an existing con tract or exhibit line or subline item and does not change the delivery schedule nor definitize price, the unchanged portion shall retain the original contract or exhibit line or subline item number. The changed portion shall be assigned the next unused contract or exhibit line or subline item number. (c) In any event, all items of supplies or services appearing in modifications and exhibits shall be established and numbered in accordance with the uniform numbering procedures prescribed in this part. If subline numbers are assigned, all requirements for the associated contract or exhibit line item will be identified as subline items and the contract or exhibit line item will serve only as a common denominator for the accumulation of management data. 20–308 Contract Accounting Classification Reference Number (ACRN). 20–308.1 General. As a method of relating the long line accounting classification citation number to detail line item scheduled information, the Accounting Classification Reference Number (ACRN) shall be utilized in all contracts assigned for the contract administration to the Defense Contract Administration Services, DSA, and to Plant Cognizance Representatives of the Military Departments and Agencies. |