Records Management Handbook for United States Senators and Their Repositories |
From inside the book
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Page 3
... thereby en- suring effective processing and use of the collection . PLAN OUTLINE SENATOR'S PERSONAL FILES TYPE OF FILE DESCRIPTION RETENTION 3 Chapter II: Files Maintenance and Disposition Plan Design and Implementation.
... thereby en- suring effective processing and use of the collection . PLAN OUTLINE SENATOR'S PERSONAL FILES TYPE OF FILE DESCRIPTION RETENTION 3 Chapter II: Files Maintenance and Disposition Plan Design and Implementation.
Page 23
... processing , and printing . For example , names and addresses stored on the Senate's Newsletter Mail File system cannot be viewed until they have been processed and printed by a computer . Because such records are usually stored in a ...
... processing , and printing . For example , names and addresses stored on the Senate's Newsletter Mail File system cannot be viewed until they have been processed and printed by a computer . Because such records are usually stored in a ...
Page 32
... processed by these systems . Keep the inventory current . Determine which files contain information that staff may need to consult at a later time or that is valuable for documenting the senator's career or the nature of the work ...
... processed by these systems . Keep the inventory current . Determine which files contain information that staff may need to consult at a later time or that is valuable for documenting the senator's career or the nature of the work ...
Page 37
... processing automated records . The technical documentation should include : The type of magnetic media being used by the office , either diskette , disk , or tape . The size of the media , such as a 51⁄4 " or 8 " diskette . If disk or ...
... processing automated records . The technical documentation should include : The type of magnetic media being used by the office , either diskette , disk , or tape . The size of the media , such as a 51⁄4 " or 8 " diskette . If disk or ...
Page 38
... processing cen- ters , contractors should be instructed to : 1 ) Test and certify the storage media no more than six months before using them to record infor- mation designated for archival retention . 2 ) Verify newly written tapes as ...
... processing cen- ters , contractors should be instructed to : 1 ) Test and certify the storage media no more than six months before using them to record infor- mation designated for archival retention . 2 ) Verify newly written tapes as ...
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Common terms and phrases
administrative agency head AIS records Allied Van Lines Amdt Amendment Anytown archivist Automated Records bill Chapter classification authority classified information Committee Congress Congress-office Congressional constituent copy CORRESPONDENCE MANAGEMENT SYSTEM Current and previous Date Introduced declassification designated determination Director disclosure diskettes disks Disposition electronic ensure Federal folder four years-attic Government guidelines identifying individual Information Security Intro inventory LATEST STATUS legislative letter magnetic media magnetic tape maintained material memos ments microfilm national security office files OFFICE MANAGEMENT Older-FRC/Repository original classification paper paragraph person procedures Proposed purposes Records Center records management rent control Report-see exhibit reports repository request Retain in office Retention Senate Computer Center Senate Historical Office SENATOR OFFICE senator's office Services staff stored SUBTOPIC Temporary tion Topic transfer TYPE OF FILE United United States Senate University of Nevada Washington National YCONSTACKNOWLEDGEMENT