Records Management Handbook for United States Senators and Their Repositories |
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Page 1
... appropriate to the work and or- ganizational structure of their individual offices . They should keep in mind that if the member and senior staff do not give early consideration to the continued maintenance and ultimate disposition of ...
... appropriate to the work and or- ganizational structure of their individual offices . They should keep in mind that if the member and senior staff do not give early consideration to the continued maintenance and ultimate disposition of ...
Page 3
... appropriate according to the plan . Then : Identify pending files and retain in the office for use in the next session or Congress . File a cross - reference sheet in the appropriate place among the inactive records . If a bill is re ...
... appropriate according to the plan . Then : Identify pending files and retain in the office for use in the next session or Congress . File a cross - reference sheet in the appropriate place among the inactive records . If a bill is re ...
Page 21
... appropriate Destroy when no longer of ad- ministrative use , or when two congresses old . Current and previous two calen- dar years - office . Four years - attic . Destroy twelve years after the close of the calendar year in which the ...
... appropriate Destroy when no longer of ad- ministrative use , or when two congresses old . Current and previous two calen- dar years - office . Four years - attic . Destroy twelve years after the close of the calendar year in which the ...
Page 29
... appropriate paper files for the per- manent collection . Microfilming : Not necessary . Profession Code Statistics Count ( an alphabetical listing of " profession codes " assigned by an individual office ) Retention : Disposition ...
... appropriate paper files for the per- manent collection . Microfilming : Not necessary . Profession Code Statistics Count ( an alphabetical listing of " profession codes " assigned by an individual office ) Retention : Disposition ...
Page 32
... Appropriate management techniques include : Inventory all automated files being or about to be processed by these systems . Keep the inventory current . Determine which files contain information that staff may need to consult at a later ...
... Appropriate management techniques include : Inventory all automated files being or about to be processed by these systems . Keep the inventory current . Determine which files contain information that staff may need to consult at a later ...
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Common terms and phrases
administrative agency head AIS records Allied Van Lines Amdt Amendment Anytown archivist Automated Records bill Chapter classification authority classified information Committee Congress Congress-office Congressional constituent copy CORRESPONDENCE MANAGEMENT SYSTEM Current and previous Date Introduced declassification designated determination Director disclosure diskettes disks Disposition electronic ensure Federal folder four years-attic Government guidelines identifying individual Information Security Intro inventory LATEST STATUS legislative letter magnetic media magnetic tape maintained material memos ments microfilm national security office files OFFICE MANAGEMENT Older-FRC/Repository original classification paper paragraph person procedures Proposed purposes Records Center records management rent control Report-see exhibit reports repository request Retain in office Retention Senate Computer Center Senate Historical Office SENATOR OFFICE senator's office Services staff stored SUBTOPIC Temporary tion Topic transfer TYPE OF FILE United United States Senate University of Nevada Washington National YCONSTACKNOWLEDGEMENT