Records Management Handbook for United States Senators and Their Repositories |
From inside the book
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Page 3
... order to be able to retrieve files that have been retired . 6 ) With the assistance of staff supervisors , decide which files are appropriate to set up . Select file drawers for each record series and label the drawer fronts including ...
... order to be able to retrieve files that have been retired . 6 ) With the assistance of staff supervisors , decide which files are appropriate to set up . Select file drawers for each record series and label the drawer fronts including ...
Page 25
... order , although some offices prefer to file by subject of the letter . Disposi- tion of such correspondence is covered in Chapter II . There are various reports generated by this system for general usewithin the office . It is ...
... order , although some offices prefer to file by subject of the letter . Disposi- tion of such correspondence is covered in Chapter II . There are various reports generated by this system for general usewithin the office . It is ...
Page 26
... order of frequency ) Retention : Disposition : Permanent . Retain in office as long as necessary for administrative purposes . Transfer to FRC / Repository . Microfilming : May request an archival quality micro- film of a complete set ...
... order of frequency ) Retention : Disposition : Permanent . Retain in office as long as necessary for administrative purposes . Transfer to FRC / Repository . Microfilming : May request an archival quality micro- film of a complete set ...
Page 27
... order and in alphabetical order by topic ) Retention : Disposition : Permanent . Retain one copy as an index to the corresponding press file . Microfilming : Send to be microfilmed with corre- sponding press paper files . Media Contact ...
... order and in alphabetical order by topic ) Retention : Disposition : Permanent . Retain one copy as an index to the corresponding press file . Microfilming : Send to be microfilmed with corre- sponding press paper files . Media Contact ...
Page 30
... Order Partial File Listing By Selected Criteria ( Examples include listings of all casework , or all constituents ... order , constituent name order , date order , city order , etc. ) Retention : Permanent for reference purposes ...
... Order Partial File Listing By Selected Criteria ( Examples include listings of all casework , or all constituents ... order , constituent name order , date order , city order , etc. ) Retention : Permanent for reference purposes ...
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Common terms and phrases
administrative agency head AIS records Allied Van Lines Amdt Amendment Anytown archivist Automated Records bill Chapter classification authority classified information Committee Congress Congress-office Congressional constituent copy CORRESPONDENCE MANAGEMENT SYSTEM Current and previous Date Introduced declassification designated determination Director disclosure diskettes disks Disposition electronic ensure Federal folder four years-attic Government guidelines identifying individual Information Security Intro inventory LATEST STATUS legislative letter magnetic media magnetic tape maintained material memos ments microfilm national security office files OFFICE MANAGEMENT Older-FRC/Repository original classification paper paragraph person procedures Proposed purposes Records Center records management rent control Report-see exhibit reports repository request Retain in office Retention Senate Computer Center Senate Historical Office SENATOR OFFICE senator's office Services staff stored SUBTOPIC Temporary tion Topic transfer TYPE OF FILE United United States Senate University of Nevada Washington National YCONSTACKNOWLEDGEMENT