Cosponsor(s): Current (31) Withdrawn (0)

Packwood; Hatfield; Hart; Kassebaum; Baucus; Burdick; Inouye; Boschwitz; Kennedy; Cohen; Wallop; Heinz; Riegle; Mitchell; Melcher; Tsongas; Dixon; Leahy; Matsunaga; Mathias; Pressler; Cochran; Glenn; Bingaman (A-04/05/ 83); Stevens (A-04/05/83); Levin (A-04/05/83); Hollings (A-04/12/83); Cranston (A-04/27/83); DeConcini (A-05/03/83); Andrews (A-07/14/ 83); Metzenbaum (A-07/14/83).

Latest Official Title:

A bill entitled "The Economic Equity Act".

Senate Committee Referrals: Committee on Finance.

Changes:

Legislative Status:

Del. Senate-Aug. 2, 83, Committee on Finance. Hearings held.

Senate-Mar. 23, 83, Read twice and referred to the Committee on Finance.

Senate-Apr. 5, 83, Committee on Finance requested executive comment from OMB, Treasury Department, Health and Human Services Department.

Senate-Jun. 20, 83, Committee on Finance. Hearings held.

Senate-Jun. 21, 83, Committee on Finance. Hearings held.

Add Senate-Aug. 2, 83, Committee on Finance. Hearings held.

S. 973

Sponsor: Andrews

Cosponsor(s): None. Latest Official Title:

A bill to make technical amendments to the Indian Self-Determination and Education Assistance Act and other Acts.

Senate Committee Referrals:

Select Committee on Indian Affairs.

Changes:

Legislative Status:

Senate-Apr. 5, 83, Read twice and referred to the Committee on Indian Affairs.

Senate-Apr. 28, 83, Committee on Indian Affairs. Hearings held. Hearings printed: S. Hrg. 98-171.

Senate-Apr. 28, 83, Committee on Indian Affairs. Ordered to be reported without amendment favorably.

Senate-May 5, 83, Committee on Indian Affairs. Reported to Senate by Senator Andrews without amendment. With written report No. 9873.

Senate-May 5, 83, Placed on Senate Legislative Calendar under Regular Orders. Calendar No. 121.

Senate-May 25, 83, Considered by Senate. Senate-May 25, 83, Amendment SP 1301 proposed by Senator Baker for Senator Helms. Senate-May 25, 83, Amendment SP 1301 agreed to in Senate by Voice Vote.

Senate-May 25, 83, Passed Senate with an amendment by Voice Vote.

House-Jun. 1, 83, Called up by House by Unanimous Consent.

House-Jun. 1, 83, Passed House by Voice

Vote.

House-Jun. 1, 83, Cleared for White House. Senate-Jun. 7, 83, Measure Signed in

Senate.

House-Jun. 7, 83, Presented to President. House-Jun. 18, 83, Vetoed by President. Add Senate-Jun. 20, 83, Veto message ordered held at the desk.

January 1983 Estimate of Budget Authority for fiscal year 1984 and 1 Through 5 Percent Increases and Decreases

Chapter IV:
Files Management
Techniques

GOALS

Effective office management depends on the establishment of a good working relationship between recordkeepers and professional staff, especially in deciding what to file and where to file it. The frequency of changes in congressional staffing make it especially important that offices strive to establish a good tradition at the outset. Elements of good management include:

Establishment of a smooth filing routine.

Elimination of needless filing, especially nonrecord material

Reducing the number of electrostatic copies made by using a routing slip or circulating a reading file Identification of transitory material such as routine requests for publications, routine letters of transmittal, routine administrative papers, and filing them separately from permanently valuable files or indexing them separately on an automated system

Techniques outlined in this chapter have been adapted for use in congressional offices from various. records management handbooks developed by the National Archives and Records Administration.

FILING ROUTINES

There are four basic tasks comprising a filing routine. It is best to have the same individual or individuals perform these tasks on a regular basis. They include:

Checking and sorting

Marking the file designation Indexing or cross-referencing Filing

Checking And Sorting

As the daily mail arrives, and as documents are forwarded or returned to the recordkeeper for filing, the following steps are taken:

Separate the papers into groups: "Junk Mail," or items to be discarded; items requiring further action; and items to be filed. The office manager might wish to review the junk mail periodically to ensure that the weeding is accurate. Determine the disposition of publications including journals, circulars, directories, etc., by attaching a note and circulating the item to staff. Staff can check one of four choices: "dispose after circulating", "retain for years", "save only page no.

-", or "keep in revolving file". (In a revolving file the oldest issue is discarded as the most recent is filed.)

Screen the material to be filed to assure that it is ready to be filed (i.e. that staff who need to see the document have done so, or that it has been routed properly). Staff might be asked to initial such documents or write "file" on them. Assemble related records and check for completeness. If action is complete, but an important document is missing, the recordkeeper should attempt to obtain the papers or copies of them for the file.

Marking The File Designation

Read and analyze the documents in order to determine in which file series each belongs. The quality of filing and the efficiency of recordkeeping achieved by an office is directly related to the recordkeeper's ability to understand what types of documents belong in which files. Coding and indexing documents that are created and stored on magnetic media is especially important for future retrieval and for disposition decisions.

Indexing And Cross-Referencing

Some papers may concern more than one topic or piece of legislation. Recordkeepers must decide whether or not to create a separate index or interfile cross-references to such papers. (See Chapter VI for a discussion of indexing.)