INSTRUCTIONS FOR THE PREPARATION OF NASA PROPERTY RECORD, DD FORM 1342, FEB 1968 EDITION FOR INITIAL REPORTING OF INDUSTRIAL PLANT EQUIPMENT (IPE) Block 26. Enter the complete description of the item, including the major group, class, subclass, type, subtype, size group, specific size, etc., as selected from the appropriate directory or handbook. a. Production Equipment Directories D1 and D2. Beginning with the noun, insert the description of the item verbatim from the applicable directory for the PEC selected. Next, insert all sizes, capacities, and adjustments thereof, used by the manufacturer to describe the item if not included in the directory entry. b. IPE Handbooks. Enter description from Sections I, II, or III of the handbook. Additional description will be shown as required by the applicable descriptive guide listed in Section IV of the handbook. No limit is established on the number of characters in this entry. Continue in "Remarks", Block 54 if required. c. General. (1) Physical inspection by qualified technical personnel will be performed on all IPE reported to obtain or verify descriptive and capacity data. (2) If the item being reported is a single purpose item, a complete description of the product produced will be entered with identifying drawing or part numbers, if available. (3) If the item being reported is designated as general purpose with special features, the special features and their relation to the original design will be fully explained. Block 27. This entry is to be completed for all IPE that includes electric motors. Enter the electrical characteristics and quantity of all motors. List the main drive motor(s) first, followed by all other motors in order of importance. If more than four lines are required, continue the listing under "Remarks", Block 54. Block 28. Enter the NASA installation, or company name, street address, city, state and zip code of the actual location of the plant equipment in this block. If the actual location is a subcontractor's plant, enter the name of the prime contractor above the subcontractor's name. Do not use the office address if different from the plant address. If no street address exists, insert "No Street Address". Block 28a. Not applicable. Section II-Inspection Record Block 52. Enter the appropriate condition code listed in Appendix 1D of DSAM 4215.1. Section III-Remarks Block 54. The space in this block or on the reverse side of the form may be used for continuation or explanation of above entries. List all accessories and auxiliary equipment identified to the item (see Item 6, Acquisition Cost). Section V-Validation Record Block 57. Enter the signature of the individual(s) authorized to validate the report (e.g., Property Administrator). [Next page is B33] INSTRUCTIONS FOR THE PREPARATION OF NASA PROPERTY RECORD, DD FORM 1342, FEB 1968 EDITION FOR REPORTING IDLE INDUSTRIAL PLANT EQUIPMENT (IPE) This instruction is to be used in the preparation of DD Form 1342 to report idle IPE. The form will be submitted to the contracting officer in accordance with the instructions contained in B.306.1 within 10 days after the IPE becomes idle. If any data changes after submission of an initial idle report, a complete new report will be prepared and submitted. 1. Idle reports are identified by checking "idle" in Block 1 of the form. If the idle IPE is being reported to the contracting officer for the first time, the report is checked “idle" and "initial" in Block 1. Idle change reports, which report data changes after submission of the initial idle report, are identified by checking "idle" and "change" in Block 1 of a complete new report. 2. Entries in Sections I, III and V are to be completed in accordance with the instructions for initial reporting of IPE (Attachment 1 to Appendix B) except as specified in this instruction or as necessary to up-date an initial report. (e.g., remodeling cost will be added to the initial acquisition to obtain a new cost.) Initial acquisition cost will be reduced, if necessary, in accordance with the following: All accessories and auxiliary equipment attached or identified to an item of IPE will be entered and described on the DD Form 1342. In the event accessories and auxiliary equipment are reassigned to another item of IPE, the respective DD Forms 1342 will be updated to reflect the transfers and to record the changes to acquisition costs of each item of IPE. Precision fitted accessories and auxiliary equipment will not be reassigned to another item of equipment. cost. Note: Costs to rehabilitate, repair or rebuild IPE will not be added to the acquisition Section I-Inventory Records Block 24. Enter the ARD by Julian date. For items other than contractor inventorr leave this box blank. Block 28. Enter the name, street address, city, state and zip code of the actual location of the equipment. Also include the name and telephone number of the individual at the location who may be contacted for additional technical data. Note: If the item must be moved to another location for disposal purposes, enter the new location data in Block 54. Section II-Inspection Record Block 30. Self explanatory. Block 31. If yes, enter the date of the last rebuild/overhaul. Block 32. If "yes" explain in "Remarks". Give explanation of the effect modification has on general utility of item such as limiting its use, and whether it could be converted economically to its original configuration. Block 33. Self explanatory. Explain "No" answers in "Remarks". Block 34. If the answer is "No", describe the maintenance and amount of expenditure in "Remarks". Blocks 35 through 40. Self explanatory. Block 41. If "No", briefly describe defects in "Remarks". Block 42. If "Yes", give estimate of the cost. Block 45. If "No", explain in “Remarks”. Blocks 44 through 47. Self explanatory. If answer to question is "No", briefly describe each defect in "Remarks". Block 48. Enter the number of hours item was used by current possessor. Block 49. Enter a brief description of last use. Examples: Welder "Y" ring Oscilloscope-Booster control calibration Lathe Finish low carbon steel Grinder High speed steel shafts Magnaflux-Test landing struts Attachment 2 to Appendix B RECORDS OF GOVERNMENT PROPERTY Block 50. Enter estimated cost for preparation and loading for movement by common carrier. Block 51. If the item is being reported in advance of the date of availability for redistribution, indicate date the item will become available. Block 52. Enter the appropriate condition code listed in Appendix 1D of DSAM 4215.1. Block 53. Enter the appropriate operating test code listed in Appendix 1D of DSAM 4215.1. NASA installations which have performed an analytical inspection of IPE being reported idle should attach a copy of the completed analytical test pattern to the idle report. Section III-Remarks Block 54. Use "Remarks" for continuation or explanation of previous entries, and a. List all accessories and auxiliary equipment identified to the item and available for shipment. b. Explain the type and degree of chemical or radioactive contamination of components. If decontamination is possible or not, explain fully. c. List aluminum skid components required to ship the item reported. Section IV-Disposition Record Block 55. Enter name and address of NASA installation, Governmental agency and activity or contractor to which item is transferred. Block 56. Enter an "X" in the appropriate box to indicate type of disposition. Block 56a. Enter date of disposition or delivery and amount of proceeds realized if disposition was by sale. Section V-Validation Record Block 57. Enter the signature of the individual(s) authorized to validate the report (e.g., Property Administrator). APPENDIX C CONTROL OF PROPERTY IN POSSESSION OF NONPROFIT RESEARCH AND DEVELOPMENT CONTRACTORS C.200 Scope of Subpart.- C.201 Assumption of Responsibility.. C.201-1 Evidence of Receipt of Government Property. C4 C4 C4 C4 C4 C4 C5 Discrepancies Incident to Shipment-- C.202 Relief from Responsibility.......... C.203 Contractor's Liability- |