CONTROL OF GOVERNMENT PROPERTY IN POSSESSION OF CONTRACTORS

shall be prepared on both a quantitative and monetary basis and segregated by categories of property such as material (except material issued from stock for performance of manufacturing, research, design, or other services required by the contract), special tooling, special test equipment, and plant equipment.

Subpart 6-Care, Maintenance and Utilization

B.600 Scope of Subpart. This Subpart establishes minimum requirements as to care, maintenance, and utilization of Government property in the possession or control of the contractor.

B.601 General. The contractor shall be responsible for the proper care, maintenance, and utilization of Government property in his possession or control from the time of receipt of the property until properly relieved of responsibility in accordance with the contract. The removal of Government property to storage, or its contemplated transfer, does not relieve the contractor of these responsibilities.

B.602 Contractor's Maintenance Program. The contractor's maintenance program (which shall be approved in accordance with B.101) shall be such as to provide for, consistent with sound industrial practice and the terms of the contract: (i) disclosure of need for and the performance of normal maintenance, (ii) disclosure and reporting of need for capital type rehabilitation, and (iii) recording of work accomplished under the program.

(a) Normal Maintenance. Normal maintenance is maintenance generally performed on a regular scheduled basis to prevent the occurrence of defects and to detect and correct minor defects before they result in serious consequences. An effective normal maintenance program shall consist of, but not be limited to, the following actions:

(i) inspecting buildings at such periodic intervals as will assure detection of deterioration and the need for repairs;

(ii) inspecting plant equipment at such periodic intervals as will assure detection of maladjustment, wear, or impending breakdown;

(iii) regularly scheduled lubrication of bearings and moving parts in accordance with a lubrication chart or equivalent plan;

(iv) protection from exposure to deteriorating agents;

(v) adjustments for wear, repair, or replacement of worn or damaged parts and the elimination of causes of deterioration of associated parts;

(vi) removal of sludge, chips, and cutting oils from equipment which will not be used for a period of time;

(vii) taking necessary precautions to prevent deterioration from contamination and corrosion; and

(viii) proper storage and preservation of accessories and special tools furnished with an item of plant equipment but not regularly used with it.

(b) Capital Type Rehabilitation. The contractor's maintenance program shall be such as to provide for the disclosure and reporting of the need for major repair, replacement, and other rehabilitation work for Government property in the possession or control of the contractor.

(c) Records of Maintenance. The contractor's maintenance program shall provide for records sufficient to disclose the maintenance actions performed and deficiencies discovered as a result of inspections.

CONTROL OF GOVERNMENT PROPERTY IN POSSESSION OF CONTRACTORS

B.603 Utilization of Government Property. The contractor's procedures shall be adequate to assure that Government property will be utilized only for those purposes authorized in the contract.

B.604 Property in Possession of Subcontractors. The contractor shall require any of his subcontractors having Government property in their possession or control to adequately care for and maintain that property and assure that it is utilized only as authorized by the contract. Procedures necessary to the accomplishment of this responsibility shall be included in the contractor's approved property control system.

C

INSTRUCTIONS FOR THE PREPARATION OF NASA PROPERTY RECORD, DD
FORM 1342, FEB 1968 EDITION FOR INITIAL REPORTING OF INDUSTRIAL
PLANT EQUIPMENT (IPE)

This instruction is to be used in the preparation of DD Form 1342 to report newly acquired
items of IPE and IPE items not previously reported. Only one initial report of IPE is
required. In-use items will be reported initially to the contracting officer (see B.306-1) by
use of this form by marking "active" and "initial" in Block 1. Section II, Block 52 (Condi-
tion Code), and Sections III and V of the form are to be completed in accordance with this
instruction. Idle items of IPE being initially reported to the contracting officer are to be
identified by marking “idle" and "initial" in Block 1. Sections I, II, III, and V of initial
idle reports are to be completed in accordance with this instruction and the instruction for
reporting idle industrial plant equipment (Attachment 2 to Appendix B). Entries in Section
IV are not required for initial reports.

Block 1. Check appropriate boxes to indicate "Active" report and that the report is an "Initial" report.

Block 2. Enter the Julian date of preparation of the form. The first character will be the last digit of the current calendar year, and the next three characters, the Julian date of the year.

Block 8. Enter the Identification Number/Government Tag Number as recorded on the identification plate affixed to the equipment.

Section I-Inventory Record

Block 4. To obtain item identification data for reporting pruposes use:

a. Production Equipment Directories, D1 and D2. The PEC selection for metalworking machinery and welding, heat cutting and metalizing equipment items being reported will be obtained by comparing and matching a directory entry by manufacturer's designation, nomenclature, and size or capacity data. After selection, enter a 12 digit code consisting of the 10 digit number and a 2 digit model code. When an item of IPE cannot be coded from the applicable directory, enter the first four digits of the applicable PEC.

b. IPE Handbooks. The PEC selection will be obtained from Section 3 of the appropriate Defense Supply Agency commodity handbook (see NASA PR 13.312) by the same method as outlined for directories as shown above. The PEC consists of 12 digits. For all other reportable items which cannot be identified to the order listed below:

(1) Section II of the IPE handbook will be screened for applicable entry. The PEC selected will be equal to a specific nomenclature and size or capacity data matching the item being reported.

(2) If Section II does not contain size or capacity data to cover the specific item, then the PEC representing the nomenclature only will be selected. The PEC for the nomenclature usually can be determined by presence of zeros in the 9th through the 12th position of the PEC, and the absence of a size or capacity in Column 2.

(3) Additional description as required by the applicable descriptive guide shown in Section IV will be included on all reports submitted.

c. When an item of IPE cannot be coded from the sources indicated above, enter the first four digits of the applicable PEC/FSC.

Block 5. Installations which use the FSN as the identifying number will enter the FSN. When the FSN is known, it should be included in all reports.

Block 6. Indicate in dollars (omit any symbols, decimal points, commas, etc.) the acquisition cost used for property accounting purposes. The acquisition cost will be the price of the basic item plus accessories and auxiliary equipment procured and delivered with the basic unit. If the initial acquisition cost data are not available, an appraised acquisition cost (based on known costs at the time of manufacture of the same or similar equipment), price lists for the period involved, or the best available price from other sources in NASA or DOD, should be used which will achieve conformity of prices for like items of equipment. Block 7. Enter one of the three type codes (1, 2, or 3) listed in Appendix 1D of Defense Supply Agency Manual DSAM 4215.1.

Block 8. Enter the last two digits of the year the item was manufactured. If the actual year of manufacture cannot be determined, estimate the date, and place an "E" immediately preceding the entry.

Attachment 1 to Appendix B

RECORDS OF GOVERNMENT PROPERTY

Block 9. Enter the appropriate operating power code listed in Appendix 1D of DSAM 4215.1.

Block 10. If applicable enter the appropriate status code listed in Appendix 1D of DSAM 4215.1.

Block 11. Enter the two-digit code "32" to indicate NASA-owned equipment.

Block 12. Not applicable.

Block 13. Not applicable.

Block 14. Enter the name of the manufacturer of the plant equipment being reported. Do not use a distributor's or vendor's name.

a. Enter the name of the manufacturer under which the item is listed in the Directory of Metalworking Machinery, Directory of Welding, Heat Cutting, and Metallizing Equipment, or appropriate IPE Handbook. In some cases manufacturers have merged or become subsidiaries of another company; therefore, in reporting the manufacturer's name, use the appropriate manufacturing division of subsidiary name, and not the parent company.

b. Enter the word "Unknown" when the name of the manufacturer is not known. Block 15. This is a five digit numerical code identifying the manufacturer of IPE. The manufacturer's code will be obtained from Production Equipment Directories D1 of D2 and the DSAH series Industrial Plant Equipment Handbooks; however, if not available in these publications then refer to cataloging Handbook H4-1.

Block 16.

a. Enter the manufacturer's model, style, or catalog number for the equipment being reported. Always use the model number, if available. Style number would be next in preference. When the manufacturer does not assign a model, style, or catalog number, the word "None" will be inserted.

b. When the model number is obtained from IPE directories or handbooks, the model number must agree with the manufacturer's description, size, capacities of the equipment and Plant Equipment Code. All model numbers must be verified by a physical inspection of the equipment.

c. When unable to locate a model number, refer to manufacturer's brochure or purchase order. If the model number is obtained from other than the equipment, indicate the source in "Remarks", Block 54.

Block 17. Enter the serial number taken from the plant equipment. If a serial number is not assigned to the item, enter "NONE".

Blocks 18, 19, 20 and 21. The length, width and height including skid will be recorded to the next foot. Dimensions on boxed items should be to the next foot only.

a. Add 24" to the length, 4" to the width, and 10" to the height of the item for determining skidded dimensions. EXAMPLE: Actual machine measurements are 12'-3" long, 6'-10" wide, and 8'-4" high. By using the above formula, reporting measurements would be 15' long, 8' wide and 10' high.

b. When disassembly for movement or storage results in more than one skid, indicate the total size and weight. Length, width, and height of each individual skid assembly will be so indicated in "Remarks", Block 54.

c. Weight will be recorded to the nearest hundred pounds, except for items weighing less than 500 pounds on which the weight will be indicated to the nearest 10 pounds. The weight will not be limited to that of the basic machine, but will include the weight of accessories and auxiliary equipment. This combined weight does not include skid weight. The carrier's inbound freight bill on machine tool manufacturer's specifications are normally an accurate source document for weight information.

Block 22. Enter the Certificate of Non-Availability number and date assigned by DIPEC in Section V of DD Form 1419. This block must be completed for all newly procured items.

Block 23. Not applicable.

Block 24. This entry is not required in inventory reports.

Block 25. Enter the complete contract number under which the contractor is accountable for the item. This normally will be a facility contract number. Otherwise, the production, procurement, service, lease, or lay away contract number, as applicable, will be entered.