PROCUREMENT FORMS 16.854 Request for Contractor Clearance (NASA Form 446). NASA Form 446, Request for Contractor Clearance, shall be used in accordance with NASA Management Instruction 1650.1, if the proposed procurement will involve access to classified information. 16.855 [Reserved] 16.856 Contractor Financial Management Report (NASA Form 533 and 534 Series of Reports). (a) The NASA Form 533 series of reports is designed for contractors to use in submitting, at required intervals, their financial and manpower experience and projections. The basic policy, procedures and instructions for the preparation and submission of the reports are set forth in NASA Management Instruction 9501.1, "Contractor Financial Management Reporting Systems" and in the NASA Handbook "Procedures for Reporting Cost Information from Contractors" (NHB 9501.2) and on the reverse side of the forms. (b) The NASA Form 534 series of reports is designed for contractors to use in submitting, normally on an annual basis, special cost study reports. The basic policy, procedures and instructions for the preparation and submission of the reports are set forth in NASA Management Instruction 9501.1 and in the NASA Handbook "Procedures for Reporting Cost Information from Contractors" (NHB 9501.2) and on the reverse side of the forms. 16.857 Bills of Material (DD Forms 346 and 347). DD Form 346, Raw (Basic Processed) and Semi-Fabricated Stock Form, and DD Form 347, Bill of Materials for Subcontracted Parts-Purchased Parts-Government-Furnished Property, are authorized for use to describe the materials required for furnishing the supplies to be delivered under contract, in accordance with 7.105-6. 16.858 [Reserved]. 16.859 Letter Contracts. 16.859-1 General. This paragraph prescribes the forms to be used in connection with letter contracts contemplating cost-reimbursement type or fixed-price type definitive contracts. 16.859-2 Cost-Reimbursement Type Letter Contract. The following forms are prescribed for use in letter contracts contemplating cost-reimbursement type definitive contracts: (i) Cover Page-NASA Form 551; (ii) Letter of Transmittal-NASA Form 551-1; (iv) General Provisions-NASA Form 551-3; and (v) NASA Form 417 or 418, as appropriate, in accordance with the instructions contained in Article V of the Schedule Format-NASA Form 551-2. In addition, the prescribed clauses set forth in NASA Form 417 or 418 shall be modified or deleted and additional clauses, applicable to the kinds of such contracts for which such forms were designed, shall be included in the contracts as required or authorized by 7.402 through 7.404, or 7.203 through 7.205, respectively. Also, see instructions contained in Article Vb. of the Schedule Format-NASA Form 551-2. MISCELLANEOUS FORMS 16.859-3 Fixed-Price Type Letter Contract. The following forms are prescribed for use in letter contracts contemplating fixed-price type definitive contracts: (i) Cover Page-NASA Form 551; (ii) Letter of Transmittal-NASA Form 551-1; (iii) Schedule Format-NASA Form 551-2; (iv) General Provisions-NASA Form 551-3, except that Clause 5, "Termination," shall be deleted and the "Termination" clause set forth in 8.701-1 shall be substituted therefor; and (v) NASA Form 247, or Standard Form 32 and NASA Form 250, as appropriate, in accordance with the instructions contained in Article V of the Schedule Format-NASA Form 551-2. In addition, the prescribed clauses set forth in NASA Form 247, Standard Form 32, or NASA Form 250 shall be modified or deleted and additional clauses, applicable to the kinds of such contracts for which such forms were designed, shall be included in the contract as required or authorized by 7.302 through 7.304, or 7.103 through 7.109, respectively. Also, see instructions contained in Article Vb. of the Schedule Format. [Next page is 1641] (a) Format Cover Page for Letter Contracts (NASA Form 551, April 1962). Contract No. LETTER CONTRACT between NATIONAL AERONAUTICS AND SPACE ADMINISTRATION and (Contractor) Contract for: Installation: Office to Make Payment: is designated as the office to make payments, if any, in accordance with this contract. The sums to be expended by the Government hereunder are chargeable to the following appropriations, the available balances of which are sufficient to cover the same: The office having overall administrative responsibility for this contract is: Purchase Request No: Negotiator: Priority Rating Regulation No. 1 is certified for national defense use under DMS Program: This instrument has been negotiated pursuant to 10 U.S.C. 2304(a)( ) (b) Format Letter of Transmittal for Letter Contracts (NASA Form 551–1, April 1962). NATIONAL AERONAUTICS AND SPACE ADMINISTRATION Date: To: Gentlemen: 1. This letter, when accepted by you, will constitute a Letter Contract bearing the contract number above indicated, whereby you, as Contractor, agree to furnish to the Government the supplies or services set forth in the attached Contract Schedule in accordance with the terms, conditions, and administrative provisions set forth in the Schedule and in the current edition of the NASA Forms identified in the Enclosures listed below, an dsuch NASA Forms, if any, as are referenced therein, all of which are attached hereto and made a part hereof. This letter, Schedule, and the Forms are submitted to you in quadruplicate. 2. If you agree to the terms set forth in the attached Schedule and in the NASA Forms listed in the Enclosures, please indicate your acceptance by signing the original and two copies of this Letter in the place provided in the lower left corner and return the executed copies to the Contracting Officer who signed this letter on behalf of the United States. 3. It is understood by your acceptance hereof that you will undertake, without delay, to enter into negotiations with the National Aeronautics and Space Administration looking to the execution of a definitive contract and to furnish all cost and price information requested by the Contracting Officer. The form and provisions of the definitive contract which the National Aeronautics and Space Administration intends to use as the basis for negotiation are set forth in the Schedule. PROCUREMENT FORMS (c) Schedule Format for Letter Contracts (NASA Form 551-2, September 1962). SCHEDULE FORMAT ARTICLE I STATEMENT OF WORK a. [Include a complete description of the supplies to be furnished or work to be done in the same detail as in a definitive contract.] b. [Include all pertinent specifications or references thereto in the same detail as in a definitive contract.] ARTICLE II DELIVERY OR PERFORMANCE SCHEDULE [Self-explanatory, but state, by item, whether delivery will be f.o.b. origin or trans portation prepaid to destination. If f.o.b. origin, include statement "for shipment "" on G.B.L.] a. The maximum amount for which the Government will be liable if this Letter Con tract is terminated is $ b. Contractor's invoices or vendor's shipping documents used as invoices shall be made out to the Office designated to make payment marked, "Attention: Fiscal Officer," and delivered to the Contracting Officer. Payment will be made as provided in the Payment clause of NASA Form 551-3, except as otherwise stated below: c. [Set forth any prices or rates of payment which the Government and Contractor may have agreed to or which the Government is offering to pay for supplies to be delivered or services to be performed under this Letter Contract or for identified portions of such work or services.] [Name the place where inspection is to be made and specify details concerning inspection and acceptance in the same detail as in a definitive contract.] ARTICLE V CLAUSES INCORPORATED a. There are incorporated by reference in this Letter Contract all the clauses contained to be deleted for the purpose of this Letter Contract: (iii) [Where a cost-reimbursement type contract is contemplated, insert NASA b. [Identify and reference any other clause appropriate to the contract and attach such clause to the Schedule.] ARTICLE VI DEFINITIVE CONTRACT a. The definitive contract will be negotiated and executed on or before unless such date is extended in writing by the Contracting Officer. b. It is contemplated that the definitive contract will be negotiated on the basis of NASA Form and such additional clauses as are appropriate to the subject matter of this contract. However, the parties are not hereby committed to the negotiation of this type of contract. (Local reproduction is authorized) |