62-76 The TCN for overseas shipments and 77 The appropriate code 78-80 a. CONUS. Date available for shipment if shipment has not occurred. b. OVERSEA. Enter POE except on parcel post or C............... On all returns to Air Force activities of end items (other than those excluded in (b) below) from maintenance contracts for modification and modernization. shipments to a H.. Designator (see DoD H-613 Reply to followup. The reply to a followup will contain the most current information available regarding the status of a requisition and may be as follows: (a) A supply status card which may contain a change in the estimated shipping date. The transaction date will correspond to the date of reply. (See H-611 for entries.) (b) A shipment status card, identified as such in the document identifier. (See H-612 for entries.) H-614 Replies to cancellation requests. The reply to a cancellation request may be as follows: On all requisitions and returns to Air Force activities of GFM including modification kits furnished in support of maintenance, production, and including return of contractor acquired property (CAP). On all returns to Air Force activities of end items (other than those excluded in (b) below) from maintenance contracts for repair and testing. On all requisitions and returns to Air Force activities of Government-furnished aeronautical equipment (GFAE). On all returns of unserviceable components removed from end items and shipped to an Air Force Specialized Repair Activity (SRA). On all requisitions and returns to Air Force activities of Government-furnished equipment (GFE) under loan agreements, for maintenance contracts and bailed items under production, and research and development contracts. (7) Bulk petroleum and packaged fuel products; and (8) Perishable subsistence items and brand-name resale subsistence items. H-616 CONUS consolidation and containerization point (CCP) codes. The CCP code is used in lieu of the POE code in MILSTRIP Shipment Status or similar shipping advice to identify cargo shipped to CONUS SEAVAN consolidation points for onward movement by SEAVAN. The first position of the code identifies the MTMC area command and a combination of the second and third positions identifies the CCP within the area. Tracing actions citing the CCP in the POE field will be sent to the appropriate MTMC area command. Eastern Area CCP 101 New Cumberland Army Depot 102 Letterkenny Army Depot (Alternate) 103 Defense Depot Mechanicsburg, PA 104 Air Force Consolidation and Containerization Point (AFCCP) (WRALC) Robins AFB, Georgia 201 Red River Army Depot (Anniston Army Depot as an alternate for Red River Army Depot) (a) This appendix sets forth procedures and instructions for the use, preparation, and distribution of the Material Inspection and Receiving Report (MIRR) (DD Forms 250 Series) and suppliers commercial shipping/packing lists used to evidence Government Procurement Quality Assurance (PQA). (b) MIRRS are used to document Procurement Quality Assurance, Acceptance of supplies and services, and shipments; they are used by receiving, status control, technical, contracting, inventory control, requisitioning, and paying activities. MIRRS shall not be used for: (i) Shipments by subcontractors where direct shipment is not made to the Government; or (ii) Shipment of contract inventory. (c) The contractor shall prepare the MIRR with the exception of those entries required to be completed by the authorized Government representative. (d) To preclude delays in shipments, pay. ments, and avoid multiple corrections, contractors are encouraged to consult with the cognizant Government representing regarding implementation of this appendix. (e) Standard abbreviations may be used. (f) Where optional methods are permitted in this appendix, the exercise of the opinion shall be at the discretion of the contractor. I-102 Applicability. (a) The provisions of this appendix are applicable to supplies or services procured by the Department of Defense (DoD) when the Material Inspection and Receiving Report clause (see 7-104.62) is included in the con tract. If the contract contains the fast payment procedure (see 7-104.84), the contractor may elect not to prepare a DD Form 250 and include additional information on his invoice. (b) When the Department of Defense provides PQA and/or Acceptance services for non-DoD activities, the MIRR shall be prepared in accordance with the instructions of this appendix unless otherwise specified in the contract. I-103 Use. (a) the DD Form 250 is a multi-purpose report used for: (i) PQA-to provide evidence of PQA at origin or destination; (ii) Acceptance-to provide evidence of acceptance at origin or destination; (iii) Packing List; (iv) Receiving; (v) Shipping; (vi) Contractor Invoice; (vii) Contractor Commercial Invoice Support; and (viii) Contractor Internal Use. (b) The DD Form 250-1 is used when bulk movements of petroleum products are made by tanker or barge to cover: (i) Origin acceptance of cargo; (ii) Shipment of Government-owned product; NOTE: This Form may also be used to transmit quality data to the point of acceptance in the case of origin inspection on FOB destination deliveries or preinspection at product source. When so used, it shall be annotated "INSPECTED FOR QUALITY ONLY." (iii) Destination acceptance of cargo; (iv) Receipt of Government-owned product. I-104 Application. (a) DD Form 250: (1) The DD Form 250 shall be used for delivery of contract line, subline, exhibit line or exhibit subline items, except for those exhibit line or exhibit subline items on a DD Form 1423 that indicate no DD Form 250 is required. (2) If the "Shipped To," "Marked For," "Shipped From," "Mode of Shipment," "PQA" and "Acceptance" data are the same for more than one shipment made on the same day under the same contract, one MIRR may be prepared to cover all such shipments. (3) If the volume of the shipment precludes the use of a single car, truck or other vehicle, a separate MIRR shall be provided for the contents of each vehicle. (4) When a shipment is consigned to an Air Force activity and the shipment includes items of more than one Federal Supply Class or Materiel Management Code (MMC), a separate DD Form 250 shall be prepared for items of each of the Federal Supply Classes or MMC included in the shipment. However, the cognizant Government representative may authorize a single DD Form 250 listing each of the Federal Supply Classes or MMC included in the shipment on a separate continuation sheet. The MMC appears as a suffix to the National Stock Number (NSN) applicable to the item. (5) Consolidation of Petroleum Shipments on a single MIRR (i) Continental United States: Multiple car or truck load shipments of petroleum made on the same day, to the same destination, against the same contract line item, may be consolidated on one MIRR. To permit verification of motor deliveries, each load shall be assigned a load number which can be identified to the shipment number in Block 2 of the DD Form 250. Individual loads shall be accompanied by a shipping document (commercial or Government) showing as a minimum, the shipper, shipping point, consignee, contract and line item number, product identification, gross gallons (bulk only), loading temperature (bulk only), API gravity (bulk only), identification of carrier's equipment, serial number of all seals applied, and signature of supplier's representative. When acceptance is at destination, the receiving activity shall retain the shipping document(s) to verify the entries on the consignee copy of the DD Form 250 forwarded by the contractor (ref: I-401, Table I) prior to signing Block 21B. (ii) Overseas: The same criteria as for continental United States applies except the consolidation period may be extended to a time frame acceptable to the receiving activity, shipping activity, Government finance office and the authorized Government Representative having cognizance at the contractor's facility. In addition, more than one contract line item may be included provided the "Shipped To," "Marked For," "Shipped From," "Mode of Shipment," "PQA" and "Acceptance" data are the same for all. (6) Consolidation of Coal Shipments on a single MIRR-Multiple railcar or truck shipments of coal made on the same day, to the same destination, against the same contract line item, may be consolidated on one MIRR. To permit verification of truck deliveries, each load shall be assigned a load number which can be identified to the shipment number in block 2 of the DD Form 250 and the attached analytical test report. Individual truck loads shall be accompanied by a commercial shipping document showing as a minimum the shipper, the name or names, location and shipping point of the mine or mines from which the coal originates, the contract number, the exact size of the coal shipped, and a certified weighmaster's certificate of weight for the truckload. Rail shipments will be accompanied by a waybill showing the identical information. To permit verification of rail deliveries, each railcar number comprising the shipment shall be identified to the shipment number in block 2 of the DD Form 250 and the attached analytical test report. When acceptance is at destination, the receiving activity shall retain the shipping docment(s) to verify the entries on the consignee copy of the DD Form 21B. (b) DD Form 250-1: (1) A separate form shall be used for each tanker or barge cargo loaded. More than one barge in the same tow may be reported on a single form if on the same contract and consigned to the same destination. When liftings involve more than one contract, separate forms shall be prepared to cover the portion of cargo loaded on each contract. A separate form shall be prepared for each product or grade of product loaded. (2) A separate document shall be used for each tanker or barge cargo and each grade of product discharged. More than one barge in the same tow may be reported on a single form if from the same loading source. I-105 Forms. (a) Contractors may obtain from the Contract Administration Office, upon request, and at no cost, MIRR forms required for use in connection with Government contracts. (b) Contractors may print forms provided that the format and dimensions (DD Forms 250 and 250c; 81⁄2 inches x 11 inches, DD Form 250-1: 81⁄2 inches x 14 inches) are identical to the MIRR forms printed by the Government and that the forms are cast to provide for 78 characters per printed image horizontally and 62 lines vertically border to border for the DD Form 250, and 61 lines vertically border to border for the DD Form 250c. (iii) For the Government representative at consignor. Part 3-Preparation of the DD Form 250 I-301 Preparation Instructions. DD Form 250 (MIRR) and DD Form 250c (Continuation Sheet) shall be prepared as follows: (a) General: (i) The date, where required, shall utilize seven spaces consisting of the last two digits of the year, three alphabetic month abbreviation, and two digits for the day. For example, 71AUG07, 71SEP24; (ii) The address, where required, shall consist of the name, street address / P.O. Box, city, state and ZIP Code; (iii) The Handbook of non-Government Organizations for MILSCAP (H8-1 / H8-2) code, Department of Defense Activity Address Directory (DODAAD) code or Military Assistance Program Address Directory (MAPAD) code (MAPAC and TAC) in ac cordance with DoD 5105.38-D when contained in the contract, shall be entered to the right of and on the same line as the word "CODE" in Blocks 9 through 12 and in Block 14. The DODAAD code, or MILSCAP (H8-1 / H8-2) code shall be entered in Block 13; (iv) When the DD Form 250c is used, the data entered in the blocks at the top of the form shall be identical to the comparable entries as shown in Blocks 1, 2, 3 and 6 of the DD Form 250; (v) Overflow data of the DD Form 250 shall be entered in Block 16 or in the body of the DD Form 250c with appropriate block cross reference. Additional DD Form 250c sheets, solely for continuation of Block 23 data shall not be numbered or distributed as part of the MIRR. (b) Classified Information. Classified information shall not be included in or appear on the MIRR, nor shall the MIRR be classified. Block 1-PROC INSTRUMENT IDEN (CONTRACT). (a) Enter the 13 position alpha-numeric basic Procurement Instrument Identification (PII) number of the contract. When applicable, enter the four alpha-numeric call/ order serial number which is supplementary to the 13 position basic PII number, i.e., delivery orders under indefinite delivery type contracts, orders under basic ordering agreements and calls under blanket purchase agreements. This number shall be entered as shown in the examples below. Except as indicated in (b) below, do not enter supplementary numbers used in conjunction with basic PII numbers to identify (i) modifica tions of contracts and agreements or (ii) modifications to calls/orders or (iii) document numbers representing contracts written between contractors. |