3.

AOE/FMZ/6/12343456789/EA/00015/ EY9185/7049/6003/N/*BLNK/D/*BLNK/

*BLNK/*BLNK/07/*BLNK/2B.

Remarks: Mfg Part Number referenced on Page 121 of Technical Instruction No. 45. 4. AOA/FMZ/W/5950005671234/EA/

00024/7049/6004/N/*BLNK/D/*BLNK/ *BLNK/*BLNK/07/*BLNK/2B.

For explanatory purposes, the first requisition (Item 1) is segmented and explained. First Line: AOA/(Document Identifier), FMZ/(Routing Identifier), 6/(Media and Status), 5950001234567/(Stock or Part Number), EA/(Unit of Issue), 00040/(Quantity), EY9185/(Requisitioner), 7049/(Julian Date), 6001/(Serial Number).

Second Line: N/(Demand Code), *BLNK/ (Supplementary Address), D/(Signal), *BLNK/(Fund Code), *BLNK/(Distribution Code), *BLNK/(Project), 07/(Priority), *BLNK/(Required Delivery Date), (Advice Code).

2B

• When an element of data is not applicable, the field shall be recognized and entered as "BLNK".

H-202.5 Reserved.

H-202.6 Multiuse standard requisitioning/ issue system document (Standard Form 344).

Standard Form 344 is a multi-line item paper document designed to accommodate a maximum of fifteen single line items on one sheet. The form may be used as a requisition by Defense contractors for requisitioning Government-furnished materiel when

such use is approved by the Military Service.

(a) The Standard Form 344 is a multiple part, paper document, measuring 10%2 inches by 8 inches. The form may be prepared manually by ballpoint pen, pencil or typewriter. The form consists of two parts which reflect document identification data and requisition data. The document identification data serve to identify a single document and are applicable to each line item being requisitioned. The requisition data are the data applicable to the specific item being requisitioned. No deviations or modifications are authorized in the size, format, or use of the SF 344 other than as prescribed in this Manual.

(b) The block alignment of SF 344 is compatible with the numeric block alignments of DD Forms 1348 and 1348m.

(c) The data entries of SF 344 are the same as prescribed for requisitions submitted on DD Forms 1348 and 1348m. The signature block is not required to be completed on contractor requisitions submitted on Department of Defense supply sources. Block 23 (Remarks) is provided for entry of data necessary to assist in supply decisions and which cannot be accommodated by the prescribed MILSTRIP codes.

(d) Each item contained on SF 344 will be processed separately as a single line without regard to other items contained on the document. In this respect, subsequent transactions, such as status, cancellations, followups, etc., will be accomplished on a single line item basis by use of the DD Form 1348 or 1348m or message.

(e) When the form is used to requisition items not identified by stock or part numbers, the item descriptions may be written across an entire line or lines under requisition data, without regard to columnar headings. Such data as the quantity, Serial No., supplementary address, signal and advice codes will be entered directly below the item descriptions in the appropriate blocks. When more than one delivery date is applicable a single item, block 21 will be left blank and delivery dates reflected on the line(s) directly beneath the desired items.

(f) The form may be completed in as many copies as required. However, only the original copy will be submitted to supply sources as a requisition.

H-203 Priority designators on requisitions for government-furnished materiels.

When a Military Department executes a contract which provides that a contractor will requisition Government-furnished materiel, the contracting officer will advise the contractor of the Priority Designators to be shown in such contractor-prepared requisitions. The advice will take cognizance of the Force Activity Designator of the National priority, program or force/activity for which the contract is executed, and potential urgencies of need in accordance with DoD Directive 4410.6 (Uniform Materiel Movement and Issue Priority System).

passes the requisition to another supply source for action. Passing actions are identified by Supply Status documents containing Status Code BM in columns 65-66.

H-205 Status data.

H-205.1 General.

The MILSTRIP system requires that processing elements of the military supply activity show action taken or being taken on certain requisitions. The term for this information is known as "status data" and the specific types of such data are categorized as exception status, 100% supply status, and shipment status.

H-205.2 Exception status.

Exception status is any of the following supply source action decisions, alone or in combination:

(a) Back order,

(b) Procurement for direct delivery,

(c) Partial issue or partial other action, (d) Substitution,

(e) Change of unit of issue,

(f) Requisition rejected,

(g) Passing order,

(h) Referral order,

(i) Cancellation acknowledgement,

(j) Any circumstance which predicts that issue may not be made within the number of days established for the priority assigned.

H-205.3 100% supply status.

Notice of all actions taken or being taken by supply sources on a requisition, redistribution and referral order. This includes all positive supply action decisions, all applicable exception non-positive supply action decisions, and combinations thereof.

H-205.4 Rejection status.

Used by supply sources to advise all status eligible recipients, i.e., cc 30-35, 45-50 and 54, of rejected requisitions, redistribution orders, passing orders and referral orders regardless of the M&S Code in cc 7.

H-205.5 Direct delivery supply status.

DI Codes AB1, 2 and 3 will be used only for intra-Service/Agency transactions, on an optional basis, and serve as notice of items to be supplied by direct delivery from procurement. This status also provides a crossreference between the requisition document number and the Procurement Instrument Identification Number.

H-205.6 Shipment status.

Informs recipients of estimated shipping dates (i.e., awaiting release for transportation), or actual shipping dates (i.e., released to a carrier). It also provides for interface with transportation and for shipment trac

ing by consignees, as provided in MILSTAMP.

H-205.7 Acknowledgement status.

Either supply or shipment status and informs recipients of the results of supply source processing of the following types of documents received:

(a) Materiel Obligation Validation Response (DI Code AP__).

(b) Cancellation (DI Codes AC and/or AK_).

(c) Document Modifier (DI Code AM__). (d) Follow-Up Request for Improved ESD (DI Code AFC).

(e) Follow-up Request for Status (Di Codes AF1, 2, 3, AF6, and AT____).

H-206 Followups.

for

The MILSTRIP system provides followups. A followup may be submitted by the requisitioner or supplementary addressee or by the activity designated in card column 54 of the original requisition provided that status data is not on hand and the time frame for receiving such data has elapsed, or the time frame for the receipt of materiel has elapsed.

H-207 Media and transmission of
MILSTRIP documents.

The MILSTRIP forms and procedures are designed for both manual and mechanized application, transmission, and processing of requisitions and followon transactions. Methods of submission and transmission, in order of preference, are as follows:

(a) Data pattern AUTODIN;

(b) Air or regular mail, with the container conspicuously marked "MILSTRIP";

(c) Courier;

(d) Administrative electrical message; and (e) Telephone or radio.

H-208 Required delivery date.

(a) Normally, a required delivery date will not be placed on a requisition. However, if the prescribed time frame for the priority assigned does not meet the "actual need date", a required delivery date may be placed on the requisition indicating that the materiel must be delivered by that specific date to preclude work stoppage.

(b) On Defense Logistics Agency bailment type contracts, the required delivery date indicates the date on which the Government-furnished materiel must be ready for pickup at the Military Department distribution point by a carrier (contractor's truck or commercial carrier designated by the contractor).

H-209 Codes.

H-209.1 General.

Part 6 provides the codes and other data normally required by contractors on a repet. itive basis to:

(a) Requisition and turn-in Governmentfurnished materiel,

(b) Prepare cancellation of requisitions, (c) Initiate followups on requisitions, and (d) Interpret status.

Infrequently used codes and codes of limited application will, if required, be provided in the contract or otherwise furnished to the contractor by the procuring Military Department or Government Agency.

H-209.2 Routing identifier.

The name, address, and routing identifier code of the supply and distribution organi. zation responsible for MILSTRIP supply support will be provided in the contract or otherwise furnished to the contractor by the procuring Military Department or Government Agency. When more than one supply and distribution organization is responsible for MILSTRIP supply support, the name, address routing identifier code and logistics responsibility assigned each supply and distribution organization will be provided in the contract or otherwise furnished to the contractor by the procuring Military Department or Government Agency.

H-210 Address.

Contractors shall use their activity address codes, as assigned by the Military Departments, on MILSTRIP documents. These identifying codes are published for the Departments in the DoD Activity Address Directory (DoDAAD), DoD 4000.25-D.

PART 3-REQUISITIONS, FOLLOWUPS, CANCELLATIONs and RequisITION MODIFIERS

H-300 Scope of part.

This part sets forth uniform instructions for the preparation, submission, and distribution of MILSTRIP documents for use as requisitions, followups, cancellations and requisition modifiers.

H-301 General.

Depending on the mechanized capabilities of the contractor, the means of transmitting the request and the urgency of need, the requisition may be prepared as a manual requisition on a DD Form 1348, or Standard Form 344, a prepunched requisition on a DD Form 1348m, or as a message-type or telephonic request. Requisitions may be prepared by either the contractor or the Procuring Activity, as specified in the contract.