TITLE AND INSTRUCTIONS FOR ENTRIES-Continued

Block No.

Applicable to

RFQ

PO

6 Issued By-Insert the name and address of the issuing office. In the Code Block, insert P the appropriate DODAAD code for the issuing office. Directly below the address insert: Buyer/Symbol, followed by the appropriate buyer's name and routing symbol. Directly below the Buyer/Symbol insert: Phone: followed by the buyer's phone number and extension.

7 Administered by-Enter the name and address of the DCAS or military activity responsible for administration service. The "DoD Directory of Contract Administration Services Components" No. 4105.59H contains the complete listing of activities performing contract administration services. On purchase orders retained by purchasing offices for administration this block may be marked "see block 6." Enter in the code block the organizational entity code (address code) of the administration services office. In the lower right or left-hand corner, insert Criticality Designator code (see FAR 42.1105).

8 Delivery FOB-Indicate the FOB point by checking the applicable box......

9 Contractor/Quoter-(i) Enter the full business name and address of the contractor or P
quoter. Enter in the first code block the organizational entity code (address code) of
the contractor. (ii) If it is known that all the work covered by the order is to be
performed at an address different from the address represented by the contractor's
code, and any contract administration function will be required at that facility, enter in
the facility code block the appropriate address code for that facility, i.e., H8-1/H8-2
code for a nongovernment entity or DODAAD code for a government entity.
(DODAAD codes shall be used only to indicate "performed at" locations for orders
specifying services at a government location.) If it is known that multiple facilities are
involved, i.e., when the work covered by the order is performed both at the
contractor's address and one or more other facilities, or when all the work is to be
performed at two or more facilities other than the contractor's address, indicate the
codes for all facilities at which work is to be performed, including the contractor's
code if work is performed at that address, in the Standard Form 36 Continuation
Sheet and mark the facility code block with "See Schedule." For orders specifying
services which will be performed at locations other than the contractor's address,
the locations shall be indicated as required above.

10 Delivery to FOB Point by-If a single date of delivery is applicable to the entire order, P
it shall be entered in this block. Multiple delivery dates will be listed in the schedule
and this block annotated "See Schedule".

11

Small Business-Check if the contractor/quoter is a small business concern as defined C in FAR 19.

Small Disadvantaged Business-Check if the contractor/quoter is a small disadvan-C
taged business concern as defined in FAR 52.219-2.

12 Discount Terms-Enter the discount for prompt payment in terms of percentages and C
corresponding days allowed. The percentages will be expressed in whole numbers
and decimals. For example: 3.25%-10 days; 0.50%-20 days.

13

Mail Invoices to Enter a reference to the block number containing the appropriate address to which invoices are to be mailed. When not contained in blocks 6, 7, 14 or 15, insert in block 13 "See Schedule".

14 Ship To-If a single ship-to point is applicable to the entire order, the name and P address of that point may be entered in this block. Multiple ship-to points will be shown in the schedule and this block annotated "See Schedule".

15 Payment Will be Made by-Enter the name and address of the activity making payment. For purchase orders assigned to DCAS, see the DoD Directory of Contract Administration Components No. 4105.59H for the DCAS Regional Office authorized to make payment. Enter in code block, the organizational entity code (address code) of the paying activity.

16 Type of Order-indicate by checking the appropriate box whether order is a purchase
or delivery order. If a purchase order, further entries are made as follows:.

(i) Identify the type of quotation, i.e., oral, letter or TWX on which the order is based.
(ii) When the Fast Payment procedure is applicable, indicate by checking the
appropriate box.

(iii) Check the box when acceptance of the purchase order by the Contractor is desired
and indicate the number of copies of the order to be returned to the issuing office.

17 Accounting and Appropriation Data-Enter the accounting classification applicable to the order. Enter the Accounting Classification Reference Number(s) in accordance with 204.71.

18

Item Number-Enter an item number for each item of supply or service separately P identified in accordance with 204.71.

P

19

Schedule of Supplies/Services-The Schedule contains several elements of data. In P
order to accomplish standardization objectives, it will be necessary to treat and enter
separately certain elements of data as indicated below. Though the order and
arrangement of data in the schedule is only mandatory for purchase and delivery
orders assigned to DCAS or Plant Cognizance Representatives for administration, it
is encouraged, in order to establish uniformity, that this format be adopted for all
orders.

(i) National Stock Number (NSM)-Total Item Quantity for the line or subline item P
number followed by the appropriate National Stock Number or the word "none" if an
NSN has not been assigned. On the same line and adjacent to NSN, enter the
words "Total Item Quantity." This phrase is used in conjunction with the total
quantity, unit of issue unit price, and dollar amount of the stock number or item cited
(see entries for blocks 20, 21, 22 and 23).

(ii) Item Identification-Enter first the most descriptive noun or verb of the supplies or P
services to be furnished, supplemented by additional description as prescribed in
FAR 10. If multiple accounting classifications apply to the contract, enter the
Accounting Classification Reference Number in accordance with 204.71.

(iii) Quantity Variance-Enter the quantity variance permitted for the line item in terms of percentages, indicating whether the percentage is plus or minus and if applicable to each destination.

P

(iv) Inspection/Acceptance-Enter the point at which inspection/acceptance will take P place.

(v) Preservation and Packaging-Enter the preservation and packaging requirements P for the item described. These requirements may be expressed in terms of MILSTD726 codes or reference to applicable specifications. 1st Example: MIL STD 726 PRES/PACK: B/10/1/00/2/10/c/00/21/3/22/4/3/2/00. 2nd Example: Preservation and packaging shall be in accordance with instructions below. DGSP P-54 in lieu of level "c" requirement.

P

(vi) Packing-When required, enter the packing level designator and specification, P
standard, or document in which the requirements are stated or state the specific
requirements. Ist Example: Packing. Preserved and packaged items shall be packed
Level (A, B, or C depending on destination) in accordance with MIL-STD 794. 2nd
Example: Packing. Preserved and packaged items shall be packed level (A, B, or C)
in accordance with DESC Manual 4100.1.
(vii) Unitization-When desired by the requiring activity, a requirement for cargo
unitization for a particular destination should be specified for shipments involving two
or more shipping containers having an aggregate total of not less than 20 cubic feet
or 200 pounds. Example 1: Items packed for shipment shall be unitized in
accordance with MIL-STD-147. Example 2: Nonperishable subsistence, packed as
specified shall be unitized in accordance with MIL-L-35078C Type (I or II) Class (A
through F for Type I, A through D for Type II). Supplemental waterproofing
requirements of Appendix II (are/are not) applicable.

(viii) Ship to Enter the organizational entity code (address code) of the ship to point P
on the first line and the corresponding name and address on succeeding lines. If
multiple accounting classifications apply to the same line or subline item, enter the
Accounting Classification Reference Number in accordance with 204.71. When
several items are to be shipped to the same point, the code will be listed; but it will
not be necessary to repeat the clear text address.

(ix) Delivery Date-When multiple delivery dates apply, enter the required date of P
delivery on the same line with Ship to Code.

(x) Mark For-Enter the organizational entity code (address code) on the first line and P
name and address of the ultimate recipient of the supplies and services on
succeeding lines.

20 Quantity Ordered/Accepted-Enter the total quantity ordered for the line item. If P
applicable, enter the breakdown on quantities for each ship to point within the line
item.

21

Unit-Enter the unit of measure applicable to the line items described

22 Unit Price-Enter the unit price applicable to the line item described...

23 Amount Enter the extended dollar amount (quantity unit price) for each line item.... 24 Contracting/Ordering Officer-The contracting/ordering officer's signature will be entered in this block.

25 Total Amount-Enter the total dollar amount for all line items on the order.

26- These blocks are utilized in the receiving and payment functions. Procedures for 42 making entries are prescribed by the respective departments..

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