Engen 12-15-51 Vol. XIX Procurement .1 Part 1 Authority, Sources, and Procedures CHAP. 1.1 PROCUREMENT AUTHORITY 1.1.1 ESTABLISH- By Circular Letter 3366, dated February 27, 1946, the Office of the Director of Supply was established "in order to enable the Office of the Commissioner to perform more adequately its responsibilities with respect to policy direction and general control of Supply function," such as procurement, property management, and office services. The Director of Supply is under the direct supervision OF SUPPLY of the Commissioner. .2 The Director of Supply formulates and reviews all procurement policies and procedures and prepares and submits to the Commissioner detailed recommendations regarding such policies and procedures and the placement and performance of procurement authorities and responsibilities throughout the Bureau. It is the responsibility of the Director of Supply to see that procurement policies and procedures, approved and promulgated by the Commissioner, are properly established and followed by the officers authorized to exercise procurement authority in Paragraph 1.1.7 below. A. All matters pertaining to procurement policy shall be submitted to the B. All matters pertaining to procurement procedure should be addressed to the Chief, Supply Services Division, Denver, Colorado, who will in turn submit the request, along with his comments, to the Director of Supply for approval and release. .3 Under the direct supervision of the Director of Supply it is the responsibility of the Chief of the Procurement Division to make recommendations regarding policies and procedures on all matters relative to the procurement of materials, supplies, equipment, services (other than personal), leases, and surplus property. When such policies and procedures are approved and established by the Commissioner, the application thereof by purchasing officers throughout the Bureau is under the technical supervision of the Chief of the Procurement Division. .4 .5 The operational functions of the regional, district, and project offices' The officer exercising contracting authority, acting within the scope of his 6 Under the technical supervision of the Director of Supply, it shall be the responsibility of all personnel engaged in procurement activities to comply with instructions and regulations contained in this Handbook. There shall be no deviation therefrom without prior approval of the Director of Supply. In carrying out this program the services of the staff of the Director of Supply are available at all times to render assistance or advice in procurement matters. Contracting authority for procurement has been delegated as shown in 6/48 RESPONSI BILITY OF DIRECTOR OF SUPPLY RESPONSIBILITY OF CHIEF OF PROCUREMENT DIVISION RESPONSI- RESPONSIBILITY OF CONTRACTING OFFICER RESPONSIBILITY OF PROCUREMENT PERSONNEL CONTRACT- AUTHORITY 1.1.7A CHAP. 1.1 PROCUREMENT AUTHORITY CONSTRUC- SUPPLIES & SERVICES DEFINITION PURCHASING PROCUREMENT--STAFF OFFICES OF THE COMMISSIONER FORWARDING APPROVAL used herein, means the administrative heads of projects, including project engineers, project superintendents, construction engineers, and supervising engineers.) C. For purposes of contracting authority only the term "Supply" will be interpreted to include all types of supplies and equipment, not involving installation or construction at the site by the supplier. D. The head of each office and such employee as may be specifically designated (1) Approve and execute purchase orders for open-market purchases of (2) Approve and execute purchase orders for items listed in Federal E. With respect to the staff offices of the Commissioner located in Washington F. When a contracting officer receives an otherwise acceptable bid that is in excess of the limitation of his contracting authority, an abstract of the bids, a statement of all qualifications and stipulations made by the bidders, financial reports on the bidders, and any other pertinent data together with the recommendation of the contracting officer as to award will be sent to the Office of the Commissioner, Washington, D. C. for consideration. If approved, the Commissioner will authorize the contracting officer to execute the contract in whatever amount may be involved. Otherwise acceptable bids received by other contracting officers which are in amounts 9/27/49 |