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CHAPTER 18—NATIONAL AERONAUTICS AND

SPACE ADMINISTRATION

Part 18-1 18-2 18-3 1844 18-5 18-6 18-7 18-8 18–9 18-10 18-11 18-12 18–13 18-14 18–15 18-16 18–17 18-23 18–24 18-26 18-50 18-51 18-52

General provisions.
Procurement by formal advertising.
Procurement by negotiation.
Special types and methods of procurement.
Interdepartmental procurement.
Foreign purchases.
Contract clauses.
Termination of contracts.
Innovations, inventions, patents, data, and copyrights.
Bonds and insurance.
Taxes.
Labor.
Government property.
Quality assurance, inspection and acceptance.
Contract cost principles and procedures.
Procurement forms.
Extraordinary contractual adjustments procedure.
Subcontracting policies and procedures.
Disposition of personal property in possession of contractors.
Contract modifications.
Administrative policies and procedures.
Contract management procedures.
Priorities and allocations.
Appendix A-NASA management instructions 5154.2.
Appendix B-Control of Government property in possession of con-

tractors.
Appendix C—Control of property in possession of nonprofit research and

development contractors.
Appendix D—[Reserved]
Appendix E—Contract financing.
Appendices F-H-[Reserved]

Part

Appendix I-Preparation, reproduction, and distribution of material

inspection and receiving report (MIRR) (DD Forms 250 and 250c). Appendix J—[Reserved] Appendix K-Preaward survey procedures. Appendix L—[Reserved] Appendix M—Retention requirements for contractor and subcontractor

records. Supplement 1–[Reserved] Supplement 2–Contract file maintenance, closeout, and disposition. Supplement 3—Property administration.

PART 18-1-GENERAL PROVISIONS

Subpart 18-1.1-Introduction Sec. 18–1.100 Scope of subpart. 18–1.101 Purpose of this chapter. 18–1.102 Applicability. 18–1.103 Arrangement of chapter. 18–1.103-1 General plan. 18-1.103-5 Dating contract clauses. 18-1.103-6 Appendices and supplements. 18-1.104 Content of chapter. 18–1.107 Dissemination and effective

date of the chapter and

revisions. 18-1.108 Field installation instructions

and implementations of the NASA Procurement Regula

tion. 18–1.109 Deviations and other procure

ment publications. 18-1.109-1 Applicability. 18-1.109-2 Approval of deviations. 18-1.109-3 Requests for deviations. 18-1.109-50 Modification to existing con

tracts for new procurement. 18–1.110 Reports of contracts. 18-1.111 Reports of noncompetitive

practices. 18–1.112 Relationship of ASPR and FPR. 18–1.113 Code of conduct. 18-1.113-1 Government personnel. 18-1.113-2 Organizational conflicts of

interest. 18-1.114 Reporting of identical bids. 18-1.115 Noncollusive bids and proposals.

Subpart 18-1.2-Definition of Terms 18-1.201 Definitions. 18–1.202 Administrator. 18-1.203 Change order. 18–1.204 Construction contractor. 18-1.205 Contract modification, 18-1.206 Contracting officer. 18-1.207 Contracts. 18-1.208 Director of procurement. 18–1.209

Executive agency. 18-1.210 Federal agency. 18-1.211 Field installation. 18–1.212 Field procurement office. 18-1.213 Government instrumentality. 18-1.214 Head of the installation. 18-1.215 Head of the agency.

Sec. 18–1.216 Includes. 18-1.217 Installation. 18-1.219 May. 18-1.220 NASA. 18–1.221 Negotiate and negotiation. 18-1.222 Procurement Office, NASA Head

quarters. 18-1.223 Possessions. 18-1.224 Procurement. 18-1.225 Procurement office. 18-1.226 Procurement officer. 18-1.229 Service contractor. 18-1.230 Shall. 18-1.231 Small business concern. 18-1.232 Supplemental agreement. 18–1.233 Supplies and property. 18-1.234 United States. 18–1.235 Automatic data processing

equipment (ADPE). 18-1.236 Nonprofit organization.

Subpart 18–1.3—General Policies 18-1.300 Scope of subpart. 18-1.301 Methods of procurement. 18-1.302 Sources of supply and services. 18-1.302-1 Existing Government assets. 18–1.302-2 Sources outside the Govern

ment. 18-1.302-3 Production and research and

development pools. 18-1.302-4 Contracts between the Govern

ment and its employees or business organizations substantially owned or controlled

by Government employees. 18-1.302-50 Proposed subcontracts between

NASA contractors and Gov

ernment employees. 18-1.302-51 New sources of scientific and

technical competence. 18-1.303 Exchange of purchase informa

tion. 18-1.304 Restrictions on data and other

information. 18-1.304-1 Selection of items involving

proprietary data. 18-1.304-2 Treatment of technical data. 18–1.3043 Technical and other data in

volved in formal advertising. 18-1.3044 Privileged business Information

included in proposals.

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Sec. 18-1.305 Time of delivery or perform

ance. 18-1.305-1 Scope. 18-1.305-2 General. 18-1.305-3 Termas. 18-1.305-4 Time of delivery clauses. 18-1.305-5 Research exploratory develop

ment, and advanced develop

ment. 18-1.306 Approval signature. 18-1.307 Priorities, allocations and allot

ments. 18-1.307-1 NASA program. 18–1.307–2 Required use of priorities, allo

cations, and allotments

clause. 18-1.307-3 Inadequate response to solicita

tions. 18–1.308 Documentation of Procurement

Actions; Maintenance and

Disposition of Contract Files. 18-1.309 Solicitations for information or

planning purposes. 18-1.310 Liquidated damages. 18–1.311 Buying in. 18-1.312 Voluntary refunds. 18-1.314 Disputes and appeals. 18-1.315 Procurement of jewel bearings. 18-1.316 Disclosure of contractor per

formance data to other gove ernment agencies and foreign

governments. 18-1.317 Lease versus purchase criterion. 18-1.318 Contracts using annual funds. 18-1.319 Renegotiation performance re

ports. 18–1.319-1 Renegotiation board. 18-1.319-2 Renegotiation information for

contract file. 18-1.319-3 Performance reports. 18-1.319-4 Procedures for handling ro

quests for performance re

ports. 18-1.320 Security requirements. 18-1.324 Warranties. 18-1.3241 General. 18-1.324-2 Policy. 18-1.324-3 Use of a warranty. 18-1.3244 Commercial warranties. 18-1.324-5 Scope of warranty clause (other

than commercial warranty

clause). 18-1.324-6 Pricing aspects of fixed-price

incentive contract warranty

provisions. 18-1.324-7 Example of warranty clause for

fixed-price supply contracts. 18-1.3248 Example of warranty clause for

fixed-price services contracts. 18-1.324-9 Another example of warranty

clause for fixed-price supply or services or research and development contracts (cor

rection of deficiencies clause). 18-1.324–10 Example of warranty clause for

fixed-price construction con

tracts. 18-1.327 Use of excess aluminum in

national stockpile.

Sec. 18-1.327-1 General. 18-1.327-2 Contract clause. 18-1.327-3 Construction. 18-1.350 Nondiscrimination clause Gov.

ernment leases. 18-1.350-1 Policy. 18-1.350-2 Use of clause. 18-1.350_3 Lease amendments and re.

newals. 18-1.350-4 Invitation for bids or requests

for proposals involving leases. 18-1.351 Procurement of potentially haz

ardous items. 18-1.352 Special considerations in re

search and development con

tracts. 18-1.353 Construction contracts-disclo

sure of Government estimate. 18–1.354 Procurements requiring immed

iate
on

call” contractor

performance. 18-1.355 Civil Rights Act of 1964

nondiscrimination in fed

erally assisted programs. 18-1.356 Procurement request. 18-1.357 Procurement of liquid hydro

gen. 18-1.358 Contractor financing by letter

of credit. 18-1.359 Aircraft noise research and

development programs. 18-1.361 Contractor cost reduction pro

gram. Subpart 18-1.4-Appointment and Authority of

Contracting Officers 18–1.400 Scope of subpart. 18-1.401 Authority of contracting ofi

cers. 18-1.402 Requirements to be met before

entering into contracts. 18-1.403 Selection, appointment, and

termination of appointment

of contracting officers. 18-1.403-1 Selection. 18–1.403–2 Appointment. 18-1.403-3 Termination of appointment. 18–1.403-4 Modification of authority. 18–1.403-5 Assignment of duties to con

tracting officers. Subpart 18–1.5—Contingent or Other Fees 18-1.500 Scope of subpart. 18-1.502 Applicability. 18–1.503 Covenant against contingent

fees clause. 18-1.504 Improper infuence. 18-1.505 General principles and stand

ards applicable to the cove

nant. 18–1.505-1 Contingent character of the fee. 18-1.505-2 Exceptions to the prohibition of

the covenant. 18-1.506-3 Bona fide employee. 18-1.505-4 Bona fide established commer

cial or selling agency maintained by the contractor for the purpose of securing busi

ness. 18-1.505-5 Fees for information.

Sec. 18–1.506 Representation and agreement

required from prospective

contractors. 18–1.506-1 Interpretation of the repre

sentation, 18-1.507 Use of Standard Form 119. 18-1.507-1 Statement in lieu of form. 18-1.507-2 Exceptions. 18–1.507–50 Additional provision. 18-1.508 Enforcement. 18-1.508–1 Failure or refusal to furnish

Standard Form 119. 18-1.508–2 Misrepresentations or violations

of the covenant against con

tingent fees. 18-1.509 Preservation of records. 18-1.550 Responsibility for protecting

information contained completed Standard Form 119.

Subpart 18–1.6-Debarred, Ineligible, and

Suspended Bidders 18-1.600 Scope of subpart and defini

tions. 18-1.601 Establishment and main

tenance of a list of firms or individuals debarred or in

eligible. 18–1.601-1 General. 18-1.601-2 Information contained in

NASA list. 18–1.601-3 Joint consolidated list. 18-1.601-4 Protection of lists, 18–1.601-50 Authority for making deter

minations, 18–1.601-51 Compliance with NASA list and

joint consolidated list. 18-1.602 Limitation. 18-1.603 Grounds for listing and treat

ment to be accorded listed

concerns. 18-1.604 Debarment of bidders. 18-1.604-1 Authority in NASA to debar

firms and individuals. 18-1.604-2 Causes for debarment. 18-1.604-3 Period and scope of debarment. 18-1.6044 Notice of debarment. 18–1.604-50 Reporting procedures. 18-1.605

Suspension of bidders. 18-1.605-1 General. 18-1.605-2 Authority in NASA to suspend

firms or individuals. 18-1.605-3 Causes for suspension. 18-1.605-4 Period and scope of suspension. 18-1.605–5 Restrictions during period of

suspension. 18-1.605-6 Notice of suspension. 18–1.605–50 Reporting procedures. 18-1.606 Limited debarment or suspen

sion, 18-1.607 Interchange of debarment in

formation.

Sec. 18-1.701-3 Potential supplier. 18-1.701-4 Manufacturing indust

ployment size standa 18-1.702 General policies, 18-1.703 Determination of st:

small business concer 18-1.704 Small business officials. 18–1.704-1 NASA Headquarters. 18–1.704-2 Installations. 18-1.7043 Small business specialis 18–1.705 Cooperation with the

Business Administra 18–1.705–1 General. 18–1.705–2 SBA representatives. 18–1.705-3 Access to procureme

formation, 18-1.705-4 Certificates of competer 18-1.705–5 Performance of contr

Small Business Admi

tion. 18–1.706 Set-Asides for small bus 18–1.706-1 General. 18–1.706-2 Contract authority. 18–1.706-3 Review, withdrawal, or

fication of set-asides

aside proposals. 18–1.706-4 Reporting for Departm

Commerce procuremei

opsis. 18–1.706–5 Total set-asides. 18-1.706-6 Partial set-asides. 18–1.706-7 Automatic dissolution

asides. 18–1.706-50 Small business class se

for construction, repa!

alteration work. 18-1.706-51 Maintenance of records. 18-1.707 Subcontracting with

business concerns. 18-1.707-1 General. 18-1.707-2 Small business subcontra

program. 18–1.707-3 Required clauses. 18–1.707-4 Responsibility for reviewi:

subcontracting program 18–1.707-5 Reports on NASA Form 52 18–1.707-6 Subcontracting studies an

veys. 18–1.707-7 Small Business Administ

review of agency records 18-1.708 Purchases under Federal

ply Schedule contracts.

Subpart 18–1.8—Labor Surplus Area Con 18-1.800 Scope of subpart. 18–1.801 Definitions. 18–1.801-1 Labor surplus area concerr 18–1.801-2 Labor surplus area. 18-1.801-3 Small business concern. 18-1.802 General policy. 18-1.803 Application of policy. 18–1.804 Partial set-asides for labos

plus area concerns. 18–1.804-1 General. 18–1.804-2 Set-aside procedures. 18-1.804-3 Withdrawal of set-asides. 18–1.8044 Contract authority. 18–1.805 Subcontracting with labor

plus area concerns.

Subpart 18–1.7—Small Business Concerns 18-1.700 Scope of subpart. 18-1.701 Definitions. 18–1.701-1 Small business concern. 18-1.701-2 Established supplier.

Sec. 18-1.805-1 General policy. 18-1.805–2 Labor surplus area subcontract

ing program. 18–1.805–3 Required clauses. 18-1.805-4 Review of subcontracting pro

gram. 18–1.806 Depressed industries. 18–1.806-1 General. 18-1.806-2 Petroleum and petroleum pro

ducts industry (Notification

No. 58).
Subpart 1 8–1.9— Responsible Prospective

Contractors 18–1.900 Scope of subpart. 18-1.901 Applicability. 18-1.902 General policy. 18-1.903 Minimum standards for re

sponsible prospective con

tractors. 18-1.903–1 General standards. 18-1.903-2 Additional standards-Stand

ards for production, maintenance, construction, and research and development con

tracts. 18-1.903–3 Special standards. 18-1.903-4 Ability to meet certain mini

mum standards. 18-1.904 Determinations of responsibil

ity and nonresponsibility. 18-1.904-1 Requirement. 18-1.904-2 Affiliated concerns. 18-1.905 Procedures for determining re

sponsibility of prospective

contractors. 18-1.905–1 General. 18-1.905–2 When information will be ob

tained. 18-1.905-3 Source of information. 18-1.905-4 Preaward surveys. 18–1.905–50 Procedures for requesting pre

award surveys, 18–1.905–51 Conditions which normally do

not require a preaward sur

vey. 18-1.905–62 NASA conducted preaward

surveys. 18-1.906 Subcontractor responsibility. 18-1.907 Disclosure of preaward data. Subpart 18–1.10—Publicizing Procurement

Actions 18-1.1001 General policy. 18-1.1002 Dissemination of information

relating to invitations for bids and requests for pro

posals. 18–1.1002–1 Availability of invitations for

bids and requests for pro

posals. 18–1.1002–2 Limited availability of certain

specifications, plans, and

drawings. 18–1.1002-4 Displaying in public place. 18–1.1002-5 Information releases to news

papers and trade journals. 18-1.1008 Synopses of proposed procure

ments.

Soc. 18-1.1003-1 Department of Commerce syn

opsis. 18–1.1003-2 General requirements. 18–1.1003–3 Time of publicizing. 18-1.1003-4 Preinvitation notices. 18-1.1003–5 Publication of procurements of

less than $10,000. 18–1.1003–6 Synopsis of subcontract op

portunities. 18–1.1003–7 Information regarding specifi

cations, plans, and drawings. 18–1.1003–8 Responsibility of small business

specialists. 18–1.1003–9 Preparation and transmittal. 18-1.1004 Disclosure of information prior

to award. 18-1.1005 Publicizing award information. 18-1.1005-1 Synopsis of contract awards. 18-1.1006 Classification codes. 18-1.1006–1 Codes for services. 18-1.1006-2 Codes for supplies. 18-1.1007 Release of procurement infor

mation. 18-1.1007-1 Members of Congress. 18–1.1008 Paid advertisements in news

papers and trade journals. 18-1.1050 Furnishing additional procure

ment information to public. 18-1.1050-1 Policy. 18-1.1050-2 Procedures. Subpart 18–1.12-Specifications, Plans, and

Drawings 18–1.1201 General. 18-1.1202 Mandatory specifications. 18–1.1203 Availability of specifications,

standards, plans, and draw

ings. 18-1.1204 Packaging requirements. 18–1.1206 Purchase descriptions. 18-1.1206-1 General. 18-1.1206-2 Brand name or equal purchase

descriptions. 18-1.1206-3 Invitation for bids—"brand

name or equal" purchase de

scriptions. 18–1.1206-4 Bid evaluation and award

"brand name or equal" pur

chase descriptions. 18–1.1206-5 Procedure for negotiated pro

curements. 18–1.1207 Alternate articles or qualities. 18-1.1208 Procurement of used and re

conditioned material and former Government surplus

property. Subpart 18–1.13—Transportation 18-1.1300 Scope of subpart. 18-1.1301 General. 18–1.1302 Place of delivery. 18-1.1302-1 Shipments within the United

States. 18-1.1302-2 Shipments from the United

States for overseas delivery. 18-1.1302–3 Shipments originating outside

the United States. 18-1.1803 Quantity analysis. 18-1.1304 Commodity description.

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