(a) "Contractual provisioning document" is an authorized specific document incorporated in AF contracts, by reference or otherwise, to prescribe the procedures, terms, and conditions governing the determination of the range and quantity of items required, and the furnishing of initial support requirements to support and maintain an end article for its initial phase of prescribed service. (b) "Amendment" is an authorized document for changing existing requirements in, or adding new requirements to, contractual provisioning documents. (c) "Addendum" is an authorized document outlining deviations from contractual provisioning documents, which apply to specific major commodity areas. Subpart C-[Reserved] Subpart D-Approval of Spare Parts or Aerospace Ground Equipment Exhibits and Issuance of Supplemental Agreements § 1055.402 Procedures and responsibilities. Spare parts and AGE lists will be furnished by the contractor to the ACO according to the authorized contractual provisioning documents appended to or referenced in the contracts. [28 F.R. 4994, May 18, 1963] Subpart E-Interim Spare Parts Kits To Maintain Experimental and Developmental Equipment SOURCE: The provisions of this Subpart E appear at 28 F.R. 4994, May 18, 1963, unless otherwise noted. § 1055.500 Scope of subpart. This subpart establishes procedures for providing kits of spare parts for experimental and developmental equipment on research and development contracts during the testing period. § 1055.501 Applicability of subpart. This subpart applies to AFLC/AFSC field procurement activities. Subpart A-[Reserved] Subpart B-[Reserved] Subpart C-Systems of Assigning and Reporting Aircraft, Guided Missile, Ballistic Missile and Target Drone Serial Numbers § 1057.302 Requirements. (a) AF serial numbers will be assigned (under the conditions defined in paragraph (b) of this section) to: (1) Aircraft (production and experimental models). (2) Target drones (production and experimental models). (3) Missiles (including boosters). (4) Space vehicles (including boosters). (b) AF serial numbers will be assigned to above items under the following conditions: (1) All items under paragraph (a) of this section procured for AF use regardless of procuring agency. (2) All items in paragraph (a) of this section procured on AF contracts for Mutual Security Program, Military Assistance Program, Mutual Security Military Sales, Navy program and any other aircraft not covered in these programs for which the AF has support responsibilities. (In the case of the Navy program, the AF serial number will be for administrative purposes only and must be cross-referenced with the Navy serial number.) (3) To flyable static test articles for convenience only and will be cancelled upon arrival of the articles for static tests. (4) All aircraft (paragraph (a)(1) of this section) procured for the Army regardless of procuring agency. [30 F.R. 13638, Oct. 27, 1965] Subparts D Through K-[Reserved] This subpart establishes a uniform reporting system for contractor estimates of AF and MAP funds required for provisioning actions on production contracts. [27 F.R. 9837, Dec. 8, 1959] § 1057.1201 Applicability of subpart. (a) The provisions of this subpart are applicable to all directorates of materiel management (D/MM) having provisioning monitorship over AF and MAP contracts and over AF and MAP equities in contracts of other departments and to all activities having administrative responsibilities for such contracts. (b) Reports will be submitted on active production contracts containing AF and MAP funds for the provisioning of spares, spare parts, and aerospace ground equipment (AGE) upon determination of needs and on an "as called for" basis only, not to exceed one report per month. (c) The D/MM having provisioning monitorship over the contract will call for reporting on contracts, provided both of the following conditions exist: (1) Items of provisioning spares, spare parts, tools, test equipment, and aerospace ground equipment on the contract total $50,000 or more. (2) It will take more than 120 days from date of contract to completely define all the item requirements. (d) The D/MM may call for reporting on contracts where the provisioning spares, spare parts, tools, test equipment, and aerospace ground equipment total less than $50,000, subject to the approval of the AMA commander or his authorized representative. [29 F.R. 2502, Feb. 15, 1964, as amended at 30 FR. 11043, Aug. 26, 1965] § 1057.1202 Responsibilities. (a) The D/MM requiring the report will: (1) Initiate AFPI Form 73, Report of Provisioning Fund Requirements, according to § 1057.1203 (a) through (i). A sufficient number of copies will be prepared to provide one copy for the ACO, one copy for the contractor, and to afford distribution to project/program officers who will require the data to accomplish necessary management of the individual funds projects/programs involved. The copy should reach the ACO no later than the 25th calendar day of the month the report is to cover. (b) The ACO will assure completion of the report and will be responsible for effecting distribution. [29 F.R. 2502, Feb. 15, 1964] § 1057.1203 Preparation of AFPI Form 73. (a) Data requested by. The initiator will enter his complete mailing address including organizational code. (b) As of date. This will be the last calendar day of the month covering the report. (c) Federal Supply Classification (FSC). This will be the FSC of the end article. (d) End article (TMS). Provide the type, model, and series designation of the end article being produced under the contract being reported. Where no type or model designation applies, the part number and noun of the end article will be cited. (e) Contract No. Enter the number of the contract being reported. For Military Interdepartmental Purchase Requests (MIPR's) both the MIPR and contract numbers will be listed. (f) Contractor's name and address. Enter the contractor's name and address. Where the contractor is a division of a parent company, provide the division name only. (g) Column A, Contract Item No. Enter the contract item number to be reported. (h) Column B. Category of Support Items. This column is preprinted with an additional line for manual entry of any line item not listed but on which a report is desired. (i) Column C, Fund Project/Program, FY. The fiscal year of the funds projects/programs to be reported will be entered in the space provided in the heading of the column. The funds project/ program cited on the contract for the line items to be reported will be entered against the appropriate category line of the report. (j) Columns D, E, and F. Will be completed according to instructions on AFPI 73. (k) Remarks. Enter any pertinent remarks. (1) Initiator. Enter typed name and title, and the signature of the individual requesting the report. (m) Administrative contracting officer. Enter typed name and signature of the ACO. [24 F.R. 9837, Dec. 8, 1959, as amended at 28 F.R. 8369, Aug. 15, 1963] § 1057.1204 BOB approval. Bureau of the Budget Approval No. 21-RO58.5 is assigned, expiration date January 31, 1968. [30 F.R. 11043, Aug. 26, 1965] § 1057.1205 Distribution of report. The ACO will return all but two of the completed copies of the report to the commander, applicable AMA (Provisioning Control Office) to be forwarded to reach the addressee no later than 14 calendar days after the "as of" date of the report. One copy will be retained by the contractor and one copy will be retained by the ACO. [30 F.R. 11044, Aug. 26, 1965]. Subparts M Through JJ-[Reserved] Subpart KK-Financial Management Report SOURCE: The provisions of this Subpart KK appear at 29 F.R. 17039, Dec. 12, 1964. § 1057.3700 Scope of subpart. This subpart sets forth instructions for determining the financial status of AF contracts. DD Form 1097, Financial Management Report, will be used to obtain cost information according to instructions attached to the DD Form 1097. BOB approval No. 22-R180 applies. § 1057.3701 Applicability. This subpart applies to all organizations concerned with the management and control of the financial status of AF contracts. § 1057.3702 Use and requirement for DD Form 1097. The DD Form 1097 will be used to obtain the earliest possible knowledge of an increase or decrease in the estimated cost (overrun or underrun) while developing forecasts of contractor-incurred commitments and contractor expenditures for cost reimbursement contracts. (The term "overrun" is defined as the amount of funds required, in excess of the total estimated cost and fee provided in the basic contract, to complete performance of work required by the contract schedule, considering all amendments thereto.) (a) All cost reimbursement type contracts, except facility contracts, with an uninvoiced dollar balance of $100,000 and over, regardless of contractor, will be reported. The Financial Management Report clause is set forth in § 1007.4064 of this subchapter. (b) Control of fixed-price incentive and price-redetermination contracts is set forth in Subpart Z, Part 1054 of this subchapter. DD Form 1097 reporting requirements may be used when determined practicable by the PCO and made a requirement in the contract. (c) Individual contract reporting requires completion of the DD Form 1097 heading and the following items: 1, 2, 3, 7, 8, 9, or 10, 11, 12, 13, 14, 15, 16, 18, and 19. Items 4, 5, and 6 of the form will be completed when conditions under Note 1 on the DD Form 1097 are met or provided for by contractual coverage. (d) The PCO may, at his discretion, discontinue the financial management reporting requirement when the contract is physically completed. (e) Normally, the DD Form 1097 will be prepared quarterly by the contractor and submitted to the ACO. However, the contractor is required to report (see § 1007.4064 of this subchapter) anticipated overruns whenever the contractor has reason to believe such an event will occur. In the event of such an anticipated, or actual, overrun, the contractor will submit items 1 through 14 of the DD Form 1097 monthly until the overrun has been funded, or the situation which has created the overrun condition has been corrected. The monthly report will include a supplemental detailed cost breakdown identifying the anticipated overrun by providing at a minimum the information required by § 1054.403 of this subchapter. (f) ACOS will assure that appropriate contractors submit completed reports according to instructions. They will: (1) Furnish the contractors a supply of DD Forms 1097; (2) advise which specific reports are required including number of copies of report; and (3) will give necessary guidance based on this Instruction or other pertinent instructions. For the purpose of this report the contractor representative considered authorized to sign the report will be a senior-level manager of the contractor. (g) Individual contract reports will be submitted by the contractor to the ACO involved not later than the 30th calendar day of the month following the end of each calendar quarter unless a portion of the report is required to be submitted monthly as set forth in paragraph (e) of this section. Extension of submission date, not to exceed 10 work days, may be granted by the ACO only upon consideration of written justification and request by the contractor. Recipients of DD Form 1097 reports will be advised by the ACO of approved extensions granted, including the revised submission date. (h) ACOS will channel reports according to § 1057.3703 (b). (i) The ACO after review and analysis, will complete item 19 of the report. Review and analysis of the contractor report will include, but not necessarily be limited to, a review of any estimated cost increases (or decreases) shown in the contractor's forecast, as well as a review of the contractor's forecast of billings or payments to ascertain whether he has included all provisioning orders, work requests, and similar contingency items released to him. [29 F.R. 17039, Dec. 12, 1964, as amended at 31 F.R. 2689, Feb. 12, 1966] § 1057.3703 Action and distribution of DD Form 1097 and related data. NOTE: Number of copies of individual DD Form 1097 reports reflected herein represents minimum requirement. Requirement for additional copies of individual DD Form 1097 reports by action elements will be forwarded to appropriate ACO. (a) Contractor action and distribution. (1) The Form will normally be submitted by the contractor to the ACO in the number of copies designated by the ACO. Normally six copies will be required. (2) Nothing in these instructions will be construed as relieving contractors from reporting on contracts directly to the AFSC divisions according to Bureau of Budget approved Exhibits relating to DD Form 1097 reporting incorporated in such contracts. DD Form 1097 may be incorporated and made a part of Bureau of Budget approved Exhibits When the frequency and due dates of the contractor submitted reports coincide, a single contractor submission will satisfy the requirements of this Instruction and that of approved contract Exhibits. (b) Air Force action and distribution of individual DD Form 1097. (1) Contractor forwards required number of copies of completed individual DD Form 1097 to ACO within 30 days following close of calendar quarter. In the event of an anticipated or actual overrun, the contractor will submit items 1 through 14 of the report within 10 working days fol lowing the close of the month being reported. (2) ACO one advance copy of each individual DD Form 1097 to PCO immediately upon receipt from contractor whether the report is being submitted on a quarterly or monthly basis. (AFPRO/CMD) forwards (3) Upon receipt of advance copy of DD Form 1097, PCO will review to determine existence of estimated cost overrun or underrun which may result in a deficiency or excess of funds. On those reports indicating cost overruns, the PCO will immediately contact the initiator of the procurement (project officer) to determine whether the supplies and/or services are still required and whether there should be a change in quantity in light of anticipated increase in costs. The initiator (project officer) will take prompt action to determine whether additions funds are to be provided or the program is to be cut back and advise PCO of the determination. If additional funding is to be provided, follow the procedures in Subpart D, Part 1054 of this subchapter. Reports indicating tract cost underruns will be immediately investigated and necessary contractual action taken to effect removal of excess funds. con (4) Upon receipt of DD Form 1097 reports from the contractor, the ACO will complete item 19 of the Form and forward the required copies to the PCO for his information and action. Annotated copies will be forwarded by the ACO to arrive not later than 10 calendar days following receipt of the Form from the contractor. In completing item 19 of the report, the ACO will review and analyze the contractor's reasons for anticipated overrun, if applicable, and verify the accuracy and adequacy of the contractor's Forecast. One copy will be retained by the ACO for follow-up action and file. (5) Upon receipt of completed DD Forms 1097 from the ACO, the PCO will review the submission and provide pertinent comments. Two copies of the report will be forwarded by the PCO to the initiator of the procurement for information and action. The PCO will also send an information copy of his comments to the ACO. (6) The initiator of the procurement will forward one copy of the DD Form 1097 with all comments to appropriate higher authority if action is required. § 1059.201 Use of production aircraft in emergencies. (a) Scope. Outlines AF policy regarding the use of production aircraft for flight mission other than normal ferrying operations. Production aircraft are defined as follows: Any aircraft being manufactured for use in the operational inventory. (1) Preaccepted aircraft: Any aircraft which has not been "accepted" (DD Form 250, "Material Inspection and Receiving Report," not signed) by the government representative at the contractor's facility, but for which the Government has assumed Flight Risk responsibilities. (2) Accepted aircraft: Any aircraft which has been "accepted" by the Government representative (DD Form 250 signed but not yet delivered to the receiving service). (b) Applicability. Applies to the AFSC, contract management regions, and cognizant government representatives (Air Force or Navy). |