Page images
PDF
EPUB

CHAPTER V-LIBRARY OF CONGRESS

PART 501-PROCEDURES AND

SERVICES Sec. 501.1 Application for employment. 501.2 Access to Library buildings. 501.3 Removal of materials from the Li

brary buildings. 501.4 Information about the Library. 501.5 The Library's reading rooms and

public use thereof. 501.6 Service of the general collections. 501.7 Reference and bibliographic assist

ance. 501.8 Special study facilities. 501.9 Loans of library materials. 501.10 Loans of library materials for the

blind. 501.11 Lending of materials from the Li

brary for exhibition. 501.12 Photoduplication service. 501.13 Service of serial materials. 501.14 Service of scientific and technical

materials. 501.15 Service of Hispanic materials. 501.16 Service of manuscript materials. 501.17 Service of maps. 501.18 Service of music materials. 501.19 Recordings. 501.20 Service of Orientalia. 501.21 Service of prints and photographs. 501.22 Service of rare books. 501.23 Service of microfilmed materials. 501.24 Service of materials in Slavic and

Central European languages. 501.25 Service of local history and gene

alogy materials. 501.26 Service of legal materials. 501.27 Card distribution. 501.28 Library of Congress publications. 501.29 Offers of materials for purchase. 501.30 Contracting officers.

AUTHORITY: The provisions of this Part 501 issued under sec. 1, 29 Stat. 544, 546; 2 U.S.C. 136.

SOURCE: The provisions of this part 501 appear at 24 F.R. 10447, Dec. 23, 1959 unless otherwise noted. $ 501.1 Application for employment.

Applications for employment in the Library of Congress may be made in per

son or by mail. Applicants should visit or communicate with the Personnel Division, Library of Congress. Although the Library of Congress is not an agency coming within the competitive civil service system, the application form used is the standard application form for employment in the Federal Civil Service (Standard Form No. 57). This form may be secured at any U.S. Post Office, at a regional Civil Service Commission office, or by addressing the Personnel Division, Library of Congress, Washington 25, D.C. $ 501.2 Access to Library buildings.

In accordance with the Library's general policy, persons other than staff members may have access to the public areas, reading rooms, and study facilities only during the announced hours of public opening. Such persons may be admitted to other areas within the buildings and at other times only in accordance with established access regulations. $ 501.3 Removal of materials from the

Library buildings. No material may be removed from the Library buildings without the proper stamp, pass, or other authorization as prescribed by regulations established by the Librarian of Congress. All parcels and materials taken from the buildings are subject to inspection by the guard at the exit. $ 501.4 Information about the Library.

Information about the activities, programs, services, organization, and history of the Library of Congress is provided by the Information and Publications Office, which has primary responsibility for responding, or for arranging for other divisions of the Library to respond, to inquiries on these subjects from the public and from representatives of public-information media. Such information is provided through publications and through individual response by telephone, by mail, and in personal conference. For the convenience of the public, the Office administers an Information Desk in the Main Building; its staff answers visitors' inquiries about the Library but does not provide reference service for readers wishing to use the Library's collections. Free publications about the Library and some priced publications and facsimiles of famous documents are available at this desk. $ 501.5 The Library's reading rooms and

public use thereof. Materials in the general classified collections of the Library are serviced in the Library's general reading rooms: The Main Reading Room (Main Building) and the Thomas Jefferson Room (Annex Building). Special collections, as explained further in subsequent sections, are serviced in the following special reading rooms: Government Publication, Law Library, Local History and Genealogy, Manuscript, Мар, , Microfilm, Music, Newspaper (two rooms—current and non-current newspapers), Orientalia, Periodical (current), Prints and Photographs, Rare Book, Science, and Slavic. Investigators requiring materials from other collections in the Library for use with materials in the custody of a special division (such as Manuscript, Map, Music, etc.) may requisition and use such materials in the reading room of the special division insofar and on such conditions as they are available for use therein. (Special collections are also serviced in the Congressional Reading Room and in the Law Library in the Capitol, but these are not open to the general public.) Access to all reading rooms is governed by regulations established by the Librarian of Congress. Persons under 16 years of age are not admitted to the reading rooms unless they are accompanied by an adult. High school students are not admitted regardless of age, but exceptions will be made, under specified conditions, when material cannot be obtained in other libraries. $ 501.6 Service of the general collec

tions. Requests for materials in the general classified collections are submitted by

readers on forms provided for that purpose. Available materials so requested are located and delivered to readers by the staff. Subject to specified limitations, materials may be reserved for continued use. Access to the bookstacks is permitted only under regulations established by the Librarian of Congress. Applications for access are acted upon by the Chief of the Stack and Reader Division or by other authorized officials. $ 501.7 Reference and bibliographic as

sistance. (a) Reference and bibliographic services provided in response to requests from readers and requests received by telephone and by mail are governed by policies and regulations established by the Librarian of Congress.

(b) Readers requiring reference and bibliographic assistance in the general collections and aid in the use of the card catalogs may request help from the staff on duty in the general reading rooms. Requests for such assistance in special collections are referred to the appropriate specialized divisions.

(c) Reference inquiries and requests for service which cannot be satisfied by other libraries or scholarly institutions nearer the inquirer may be submitted to the Library of Congress, which will respond to them insofar and on such conditions as available staff and facilities permit. $ 501.8 Special study facilities.

Study rooms, study tables, and reserved shelves are available for assignment to persons engaged in research. Applications for such assignments are acted upon by the Chief of the Stack and Reader Division or by other authorized officials, and assignments on approved applications are made on specified conditions of registration, tenure, and use. $ 501.9 Loans of library materials.

The Library of Congress is not a public circulating library and no material in its collections may be taken from the Library buildings except upon approval by the Chief of the Loan Division or the Director of the Reference Department. Members of Congress and heads of executive departments and agencies, however, have the privilege of withdrawing books by virtue of their office. Subject to regulations and conditions established by the Librarian of Congress, special

permission to withdraw materials may machines for the blind under regulations be given to congressional staffs and to and conditions of use established by the individuals and institutions in and near Librarian. The Division provides a dithe District of Columbia to meet partic- rect loan service of books and records to ular needs. Applications for such priv- residents of the District of Columbia. ilege are acted upon by the Chief of Other residents, as defined in paragraph the Loan Division, who is responsible (a) of this section, receive reading mafor the interpretation and enforcement terials from their appropriate regional of the regulations governing loans. Ex- libraries. Machines are lent through cept for Members of Congress, heads of state agencies for the blind. Inquiries executive departments and agencies, and by mail concerning this service should others authorized by the Librarian to be addressed to the Division for the have materials assembled and delivered Blind, Library of Congress, Washington to them, persons having the borrowing 25, D.C. privilege must present materials to be (c) Loans to residents temporarily borrowed to the Loan Division for re- domiciled abroad. In accordance with cording and for issuance of a door pass. the definition given in paragraph (a) of Borrowers must present the materials this section, and the intent and purpose for inspection to the guards on duty at of the Act to provide Books for the Blind the exists to the Library buildings and Residents of the United States, its Termust surrender their door passes upon ritories, Insular Possessions, and the Disleaving the buildings. Materials are is- trict of Columbia (2 U.S.C. 135a), the sued on interlibrary loan to other distributing libraries which have been libraries within and outside the District designated by the Librarian of Congress of Columbia under regulations estab- to serve as local or regional centers for lished by the Librarian of Congress. Ap- the circulation of such books (2 U.S.C. plications from established libraries for 135b) shall lend such books to blind such loans, and requests for information residents of the United States its Terabout interlibrary loans and loan service ritories, etc., who may be temporarily generally, should be directed to the Chief domiciled outside the jurisdictions of the Loan Division.

enumerated by the act. $ 501.10 Loans of library materials for

(1) Inquiries for information relative the blind.

to the prescribed procedures and regula

tions governing such loans and requests (a) Definition of blind. In connec- for loans should be addressed to: Chief, tion with the Library's program of sery- Division for the Blind, Library of Conice under the act of March 3, 1931, as gress, Washington 25, D.C. amended, entitled “An Act to Provide (2) Talking-book machine lending Books for the Blind,” the blind readers agencies are authorized to permit blind entitled to service under this act shall readers, residents of the United States, be defined as “Residents of the United

temporarily domiciled abroad, to take States, including the several States, Ter

the talking-book machines loaned to ritories, Insular Possessions, and the Dis- them when they go abroad under the trict of Columbia, whose visual acuity same conditions as book loans. is 20/200 or less in the better eye with correcting glasses, or whose widest diam

$ 501.11 Lending of materials from the eter of visual field subtends an angular

Library for exhibition. distance no greater than twenty de- Subject to special conditions and progrees.” The degree of such blindness cedures determined by the Library, cershall be certified by a duly licensed phy- tain materials in the Library's collections sician, optometrist, or ophthalmologist. are available for loan to recognized The reading materials for the blind pro

institutions, such as libraries and muvided under the authority of the act cited above, including sound reproducers, may

seums, with established exhibition probe loaned not only to readers who quality

grams and with staffs proficient in hanunder the above definition but also to

dling the particular material requested. hospitals, institutions, and schools for

This service is subject to limitations in the use of such readers.

terms of the character of the materials (b) Loans to residents. The Division and the availability of staff to prepare for the Blind provides books in embossed materials for shipment. Each request characters, talking-book records, and for loan is judged on its particular merits, i.e., type of institution and pro- $ 501.15 Service of Hispanic materials.
gram for which loan is proposed in rela-

Readers requesting reference and bib-
tion to the importance and value, both

liographic assistance on Hispanic ma-
monetary and intrinsic, of the material

terials may consult the staff on duty in
requested and the probability of its being

the general reading rooms. Inquiries
replaceable in the event of loss. Com-

are referred when necessary to specialists
munications concerning the lending of

in the Hispanic Foundation or the Law
materials for exhibition should be ad-

Library.
dressed to the Exhibits Officer, Library
of Congress, Washington 25, D.C.

$ 501.16 Service of manuscript mate-

rials.
$ 501.12 Photoduplication service.

Services to readers in the Manuscript
Photocopies of materials in the Li-
brary's general and special collections

Reading Room are provided in accord-
may be obtained from the Library's

ance with prescribed conditions of regis-
Photoduplication Service at prevailing

tration for investigation and of use of

materials and information therefrom in
rates and subject to prescribed contract
provisions, provided that they are not

the custody of the Manuscript Division.
subject to copyright or other restrictions,

The use of such materials is restricted to
or provided that permission to copy has

the Manuscript Reading Room.
been obtained. Order forms for photo- $ 501.17 Service of maps.
copies may be secured from the Photo-

The Map Division provides reference
duplication Service, Library of Congress,

services by telephone, through corres-
Washington 25, D.C.

pondence, and directly to adult readers
$ 501.13 Service of serial materials.

in the Map Reading Room.
Applications for materials in the cus-

$ 501.18 Service of music materials.
tody of the Serial Division (current and
unbound periodicals, bound and unbound Service to readers in the Music Divi-
newspapers, government documents,

sion's reading room is provided in ac-
pamphlets, ephemera, etc., not allocated cordance with prevailing regulations
to other divisions), are submitted to the governing the use of materials in the
staff on forms provided for that purpose

Division's custody. Numerous catalogs,
in the Division's special reading rooms,

on cards and in bound volumes, afford
Within the resources of the staff, readers

access to the Division's holdings; a pro-
receive reference aid in the Division's

fessional assistant is always on duty to
collections and in government publica-

give assistance and advice. The stacks
tions in the general classified collections.

of the Division are closed, but special
Access to the Division's stack areas is permission granting access to them may
permitted only on the approval of the

be obtained from the Music Reference
Chief or of other authorized officials.

Librarian. Sound recordings may be
Inquiries concerning the collections and used only for serious research; permis-
services of the Division, and requests for

sion to use them must be sought in
reference assistance may be made to the

advance by application to the Chief of
Office of the Chief of the Division.

the Music Division. The Division also

dispenses information through corre-
$ 501.14 Service of scientific and tech-

spondence.
nical materials.
Readers requesting reference and

$ 501.19 Recordings.
bibliographic assistance in science and Recordings of poetry and folk music
technology may consult the staff on duty issued by the Library of Congress may be
in the Science Reading Room. In- purchased from the Recording Labora-
quiries are referred when necessary to tory of the Music Division. A printed
subject specialists, including Slavic and catalog listing all the discs offered or
Oriental science specialists, in the Sci- other information may be obtained by
ence and Technology Division. A special applying to the Recording Laboratory,
collection of technical reports is avail- Music Division, Library of Congress,
able in the Science Reading Room. Washington 25, D.C.
Materials on science in the Library's
subject-classified collections also

$ 501.20 Service of Orientalia.
served in either of the Library's general Services to readers in the Orientalia
reading rooms.

Division are provided in accordance with

are

prescribed conditions of use of the ma-
terials in the custody of the Orientalia
Division: Materials written or printed in
Chinese, Japanese, Arabic, Persian,
Turkish, Hindi, Burmese, and Hebrew
and other Semetic languages, etc. Read-
ers requiring reference and bibliographic
assistance in all fields of Oriental cul-
ture, except law, are assisted in the Ori-
entalia Division. Legal materials in
Oriental languages and reference service
thereon are provided by the Law Library.
$ 501.21 Service of prints and photo-

graphs.
The collections of the Prints and
Photographs Division, consisting of fine
and historical prints, drawings, photo-
graphs, and reproductions, are available
to readers in the divisional reading room.
Reference questions are answered in per-
sonal conference, by telephone, and by
letter.
$ 501.22 Service of rare books.

(a) Services to readers in the Rare
Book Reading Room are provided in ac-
cordance with prescribed conditions of
registration and use of the materials in
the custody of the Rare Book Division.

(b) Service to readers in the Law Li-
brary and the Music Division of the rare
books in their custody are subject to
similar regulations.
$ 501.23 Service of microfilmed mate-

rials.
(a) Service to readers in the Micro-
film Reading Room is provided in ac-
cordance with prescribed conditions
governing the use of microfilm and
microprint material in the custody of
the Microfilm Reading Room. Investi-
gators may requisition inkprint mate-
rials from other collections of the Li-
brary for use in the Microfilm Reading
Room, but such requests will be subject
to limitations consistent with the care
and service of the collections, and with
regard for service to readers in other
reading rooms.

(b) Other units having custody of
microfilmed materials, such as manu-
scripts, newspapers, music, and Orien-
talia, render service on these materials.
$ 501.24 Service of materials in Slavic

and Central European languages.
Readers requesting reference and
bibliographic assistance on materials in
Slavic and other Central European
languages may consult the staff on duty

in the Slavic Room. Inquiries are re-
ferred when necessary to specialists in
the Slavic and Central European Divi-
sion or to the Law Library.
$ 501.25 Service of local history and

genealogy materials.
Readers requesting reference and bib-
liographic assistance on materials in
local history and genealogy may consult
the staff in the Local History and Gene-
alogy Room. Such materials may be
used only in that Room and in the
Thomas Jefferson Room.
$ 501.26 Service of legal materials.

(a) Legal materials are served in the
reading rooms of the Law Library in the
Main Building. Those volumes which
are not on the open shelves may be ob-
tained for reading room use by filling
out and presenting to a reference as-
sistant a slip provided for the purpose,
indicating thereon the author and title
of the work desired and the name and
address of the reader.

(b) The collections of the Law Library
are available in part, for use outside the
Library for a limited period, to author-
ized borrowers in Washington, D.C., and
through interlibrary loan to the general
public residing in other parts of the
country, in conformity with Loan Divi-
sion procedures. Books which are lent
for use outside of the Law Library read-
ing rooms must be charged in the Law
Library. Books which are lent for use
outside the Library buildings must in
addition be charged in the Loan Divi-
sion, where a formal charge is made and
a door pass is issued.
$ 501.27 Card distribution.

Printed catalog cards are supplied un-
der the procedures specified in the latest
edition of the Handbook of Card Distri-
bution, supplemented by emendations in
Cataloging Service, issued by the Li-
brary. Cards may be ordered by author
and title, by serial number, by series, or
by subject. Card ordering slips for this
purpose are furnished to subscribers,
free of charge, upon request. The Li-
brary's catalog cards reproduced in book
form (The National Union Catalog: A
Cumulative Author List Representing Li-
brary of Congress Printed Cards and
Titles Reported by Other American Li-
braries and Library of Congress Cata-
log-Books: Subjects: A Cumulative List
of Works Represented by Library of

86-095 0 - 68 - 5

« PreviousContinue »