NE of the shipper. It is to the shipper's interest h: to use every available means within reason to load freight so that its safe transportation under normal conditions is reasonably certain. To accomplish this it is necessary to anticipate the action which will take place in T the car during the intransit movement that is apt to cause damage. The weight of each commodity being shipped will be ascertained before loading in accordance with the instructions contained in paragraph 53253. A shipping officer should exercise care in the segregation and loading of freight into or on freight cars, and when in his opinion, freight would be subject to damage in transit on account of shifting, blocking or bracing of a nature to prevent such shifting should be installed. The weight of such material when used, shall be shown in the body of the bill of lading and properly identified. In no case is the weight of the dunnage to be included in the weight of the material shipped. 53104 CONSERVATION OF CARRIERS EQUIPMENT 1. Maintenance of an adequate truck and railroad car supply at all times is important to the proper flow of traffic for the military services. Marine Corps shipping and receiving officers will exercise vigilance in the conservation and utilization of truck and railroad equipment. 53105 LOADING RULES, TEST LOADING AND TEST SHIPMENTS 1. The Association of American Railroads publishes loading rules for the purpose of providing uniform, safe, and economical methods for loading railcars, which will be adhered to by all activities which ship material by rail. Any activity proposing a change, exception, or addition to these rules will submit such proposal to the Commandant of the Marine Corps, Code CSJ, for appropriate action. 2. Activities proposing changes to the AAR loading rules will furnish all pertinent details, including specifications, drawings, photographs, etc. Upon approval of the proposed changes and when directed by the Commandant of the Marine Corps, test loadings and test shipments will be conducted for the purpose of determining the adequacy of shipping containers, loading methods, blocking, bracing and securing of a rail shipment and for developing new or revised loading rules. a. Test loadings are conducted under simulated shipping conditions in the local area, the cars being subjected to impacts which may be encountered during actual shipping operations. b. Test shipments involve line-haul movements and are governed by Rule 49 of the current Consolidated Freight Classification, Association of American Railroads' loading rules and pertinent sections of applicable tariffs. 3. The Commandant of the Marine Corps (Code CSJ), will be consulted by all activities preparing plans for the design and modification of heavy or outsize equipment to ensure that transportation characteristics of such equipment receive full consideration before procurement, production or modification is begun. Volume II 53150 FORMS PART E: BILLS OF LADING 1. Public property or other property transferred at public expense will be transported on the prescribed forms of Government Bills of Lading. The following standard forms are prescribed for general use throughout the U. S. Government service: Standard Form No. 1103, U. S. Government Bill of Lading--Original. Standard Form No. 1104, U. S. Government Bill of Lading--Shipping Order. Standard Form No. 1105, U. S. Government Standard Form No. 1106, U. S. Government Standard Form No. 1108a, Certificate in Lieu of Lost Government Bill of Lading-Memorandum. Standard Form No. 1109, U. S. Government Bill of Lading--Original--Continuation Sheet. 1109a, 1110, 1111, and 1112 will be used in connection or conjointly with the set of U. S. Government Transit Bill of Lading Forms, Standard Forms Nos. 1131, 1132, 1133, 1134, and 113la, as required. 2. Requisitions for the above forms will be made on the Depot of Supplies, either at Philadelphia or San Francisco depending on the proximity of the activity making the requisitions. As the forms are serially numbered when received from the printer, an assignment of serial numbers by the Quartermaster General of the Marine Corps will not be made. The serial number of a Marine Corps bill of lading is immediately preceded by the symbol letter "M," and such symbol letter must always be included in any reference to a Marine Corps bill of lading number. The U. S. Government transit bills of lading forms will be assigned a separate set of serial numbers beginning with the number "l" or a block of numbers within the current series and the letter "T" placed between the regular departmental letter symbol "M" and the serial number, such as MT (serial number). 3. It is important that appropriate records be maintained of the disposition of all original bills of lading, and in the event of their cancellation for any purpose records must be endorsed accordingly. 4. Cancelled original bills of lading will not be forwarded to the Commandant of the Marine Corps. They must be maintained in the files of the activity concerned for at least 90 days after which they may be destroyed and a record made of their disposition. 5. Upon disbandment of an activity all unused Government bill of lading forms will be returned to the activity from which originally supplied. 53151 PREPARATION 1. The property being ready for shipment, the shipping officer will issue a bill of lading. One copy each of Form numbers 1103, 1104, 1105 and 1106 will be made and 3 copies of Form 1103a. One of the three copies of Form 1103a will be plainly stamped or endorsed "PROPERTY RECEIVED COPY'' and another "PROPERTY SHIPPED COPY." Careful attention should be given to details and arrangements, especially to the box section headed, "FOR USE OF DESTINATION CARRIER ONLY," which must not be covered by writing or marks, since it is for the sole use of the accounting office of the destination carrier to insert therein the proper class, rate and charges. This box section is not ruled on the memorandum copy of the bill of lading and such space thereon may be used by the issuing officer for showing such accounting classifications as may be administratively required. When the bill of lading forms have been prepared the issuing officer must, in every case, sign the "CERTIFICATE OF ISSUING OFFICER" regardless of whether the bill of lading is to be used by contractor as shipper. Carbon impression signatures on the shipping order and other forms are acceptable. When the bill of lading is to be issued by a contractor as shipper, it is particularly important that the issuing officer fill in above his signature the contract or purchase order number, the date thereof and the f. o. b. point named in such contract or purchase order. If this date does not appear on the bill of lading, the carrier may refuse to accept the shipment from a contractor as shipper. 2. The consignor is the officer who issues the original bill of lading, the consignee as the word is used herein and in general, as understood by transportation companies, is the person to whom the last carrier turns the shipment and therefore is not necessarily the person for whom the property shipped is intended. over 3. Erasures, interlineations, or alterations in a bill of lading will be authenticated by initial and explained by the person making them. 4. Issuing officers will exercise care in preparation of bills of lading in order to properly identify the appropriation charged. If the charges are property payable from Marine Corps funds, the space, "CHARGES TO BE BILLED TO," will be completed to show "OFFICE OF THE COMMANDANT OF THE MARINE CORPS, CODE CSJ, WASHINGTON 25, D. C.'' and the space titled "APPROPRIATION CHARGEABLE" will be completed by adding therein the words "MARINE CORPS TROOPS AND FACILITIES" or "MARINE CORPS STOCK FUND" as appropriate. If the transportation charges are payable from Army or Air Force funds the space titled "CHARGES TO BE BILLED TO" will show "FINANCE OFFICER, U. S. ARMY, WASHINGTON 25, D. C." and the appropriation title will also be added in the space "APPROPRIATION CHARGEABLE'' to complete the required information. If the transportation charges are payable from Navy funds, the space titled "CHARGES TO BE BILLED TO" will show "DEPARTMENT OF THE NAVY, NAVY REGIONAL ACCOUNTS OFFICE, WASHINGTON 25, D. C.", and the appropriation title will also be added in the space "APPROPRIATION CHARGEABLE" to complete the required information. The appropriation chargeable will be shown on all correspondence, transfer orders, contracts, requisitions, and purchase orders, as well as the bills of lading. Supply 5. Upon delivery of Government property to a carrier for shipment, the agent of the initial carrier should insert the name of his company in the space provided therefor in the lower right portion of the original bill of lading, together with his signature and the date the shipment was received; and he should verify that the statement made on the original bill of lading--that pick-up service at origin was or was not by the Government or its agent--is in accord with the facts, and that such statement appearing on the original bill of lading is the same as that appearing on the shipping order. The shipping order, the freight waybill (original), and the freight waybill (carrier's copy), will be surrendered to the agent of the initial carrier at the time the shipment is accepted and the bill of lading is receipted by its agent. 6. When receipted by the agent of the initial carrier, the original bill of lading must be immediately forwarded by the shipper (issuing officer or contractor) to the consignee, in order that it will be in his possession upon arrival of the shipment at destination where it will be promptly receipted and surrendered by him to the last carrier for billing. In many instances it may be apparent to the shipper that the mailing of the original bill of lading to the consignee will result in arrival of the shipment prior to the arrival of the original bill of lading, as for example in single-line rail hauls, when shipping by air or railway express, and shipment by highway, etc. In the case of all shipments of Government property, if it is determined that Government interests will not suffer thereby, the original bill of lading may, by agreement with the carrier receiving such shipments, be surrendered to said carrier, or its agent. It may then accompany the shipment or, at the discretion of the carrier, be transmitted to destination by such other means as the carrier may elect. Whenever the original bill of lading is surrendered to a carrier with the shipment, the certificate "INITIAL CARRIER'S AGENT, BY SIGNATURE BELOW, CERTIFIES HE RECEIVED THE ORIGINAL B/L" must be placed on the original and all copies in the set of bills of lading and the autograph signature of the initial carrier's agent thereon will constitute a proper execution of the prescribed certificate. In such cases, one memorandum copy of the bill of lading will be retained by the shipper (issuing officer) as an office record, and one memorandum copy, so certified, must be immediately forwarded by him to the consignee. Whenever the bill of lading is used by a contractor as shipper, one memorandum copy thereof, so certified will be retained by the contractor, and memorandum copies, each so certified, must be promptly forwarded by him to the issuing officer and to the consignee. 53-28 delivery of Govermer for shipment, the age 7. A memorandum copy (Standard Form No. ould insert the nam 1103a) of each bill of lading issued during the day will be mailed to the Commandant of the espace provided ther Marine Corps (Code CSJ), except those perportion of the taining to transportation of household goods ther with his sand personal effects which will be forwarded hipment was rec y that the statemes The required copy will include bills of lading as outlined in subparagraphs 7a and 7b below. of lading--that issued for the account of all agencies of the or was not by the is in accord wit will contain the estimated cost of transportagovernment as well as the Marine Corps and ment appearing tion charges involved, to be shown by the is the same as shipping officer in the block immediately to order. The the right of the weight column. Such action bill (originall, may require the assistance of the local car's copy), will riers agent. A memorandum copy of any bill he initial carrier of lading cancelled during the day will also be accepted and the included. When transportation charges are ts agent. ed by the age rded by the payable from Army, Navy, or Air Force appro- inal bill of lady Central Freight Control Office governing shipment as set forth in Navy Shipping Guide, receipted and arrier for bil apparent to t he original result in arm e arrival of the example in sup ping by airs t by highw mined that Con a. Van shipments. When carrier's bill (Standard Form 1113) is received, the shipping officer will attach thereto the memorandum copies of Standard Form No. 1103a and supporting papers as required, and forward same to the Commandant of the Marine Corps (Code CSJ). b. Express, freight, and freight for nents of warder shipments. Two (2) memorandum agreement d shipments or its age copies of Standard Form 1103a with esti thereby, mated cost shown thereon shall be attached be trans means the origi carrier "INITI ATURE THE origin' ibial c a pr goes forward. 8. The memorandum copy marked "PROPERTY RECEIVED COPY" will be mailed to the consignee as soon as prepared. Upon receipt of this copy in the consignee's office it will be filed as a record of property received. 9. Through bills of lading will be issued in all instances between initial and ultimate points of shipment, except where specific instructions to the contrary have been given. In cases where shipments are through a port of agress, thence via GovernIment vessel, the bill of lading should be prepared to show that port as the destination and should show the name of the consignee and ultimate destination in accordance with current instructions. 10. When a to move tract or special rates, notation of such fact shipment is made under conwill be made on the face of the bill of lading. 11. A bill of lading covering shipment of property in carload lots will have noted 5315 there on the initials and number of the car in which the property is loaded together with the seal numbers placed on the doors. When preparing bills of lading for carload shipments, only one car will be billed on each bill of lading except in cases covered by Rule 24 of the Consolidated Freight Classification involving overflow carloads.bal o ffid 12. Every precaution should be taken to guard against the shipment of Government property on a commercial bill of lading or commercial express receipt, since payment to the carrier of the transportation charges will not be made by the Government on such commercial document alone. If, however, Government property unavoidably moves on a commercial bill of lading or commercial express receipt, the words "TO BE CONVERTED TO A GOVERNMENT BILL OF LADING" must be placed on the original commercial document and all copies thereof in a conspicuous manner. The original commercial document must be immediately forwarded by the shipper to the Government official who authorized the shipment, or may, by agreement with the carrier receiving such shipments, be surrendered to the carrier, or its agent, to accompany the shipment, or, at the discretion of the carrier, to be transmitted to destination by such other means as the carrier may elect. The procedure to be followed by the shipper, by the Government official who authorized the shipment, and by the consignee in connection with the shipment of government property which unavoidably moves on a commercial bill of lading or commercial express receipt is as follows: a. Whenever the original commercial bill of lading or commercial express receipt is surrendered to a carrier, a certificate must be placed on the original commercial document and on all copies thereof as follows "INITIAL CARRIER'S AGENT, BY SIGNATURE BELOW, CERTIFIES THAT HE RECEIVED THE ORIGINAL OF THIS DOCUMENT" and a memorandum copy of the original commercial document must be immediately forwarded by the shipper to the Government official who authorized the shipment. Upon receipt of the memorandum copy of the commercial document this official should promptly prepare, or prepared, a Government bill of lading covercause to be ing the property involved, sign it as issuing officer, and forward it to the consignee without delay, retaining the memorandum copy of the commercial document for his files. When the shipment and the original commercial document are delivered to the consignee by the carrier, the consignee should crossreference the Government bill of lading, received from the Government official who authorized the shipment, and the original commercial document, securely attach the |