i. To facilitate disposal action, non-selling activities should maintain close liaison with the selling activities operation in order to minimize errors by non-selling activities such as referral of property for sale or scrap when it should be referred to as salvage material or usable property, or vice versa, and the reporting of a small lot as organization excess, etc. Non-selling activities may request advice and instructions regarding scrap and salvage determinations from the nearest selling activity in advance of actual referral of material for sale or reporting. It is extremely important that the description of material referred to the authorized selling activity is complete and accurate in all respects; see paragraph 60001. Authorized selling activities are authorized to reject any referral of property for sale or reporting which is not properly described and presented.

j. Garbage and Other Waste Material.

(1) Marketable food refuse may be divided into the following categories:

(a) Food garbage, edible table refuse, melon rinds, etc., and natural refuse or inedible matter resulting from food preparation or decay; high in protein content, generally sold to commercial hogfeeders or to farmers;

(b) Salvage garbage; bones, fats and trimmings, grease and poultry offal; should be sold to rendering companies for reclamation of the glycerine content.

(2) When practicable, separate containers will be used for the following types of grease, fats, and trimmings: cooked grease, shop fats and trimmings, and interceptor grease, see subparagraph (3). All accumulations of waste oils, fats, and interceptor grease should be stored in clean drums, preferably in a cold or refrigerated room, and sold to rendering companies for reclamation of the glycerine content; any difficulty in disposing of such material will be reported to the Quartermaster General of the Marine Corps (Redistribution Officer). An ample supply of cans should be available to receive food refuse; cans for each class should always be kept in the same place and should be properly labeled. Tare weights,

if required, will be determined in advance so that when the contents are delivered to a purchaser, actual weights may be readily ascertained.

(3) A major source of grease which has often been overlooked in salvage operations is the interceptor grease trap. Substantial quantities can be reclaimed by skimming the trap every four to seven days and cleaning out the sludge in the bottom of the trap every few weeks. The standard grease trap for naval activities is relatively inexpensive to construct and should recover 1/2 to 2 pounds of grease per man per month when connected with drains from the galleys, sculleries, and the garbage can washhouse.

(4) When accumulations occur regularly, garbage, grease, fats and bones will be sold under annual contracts, using Sales Catalog for Accumulations of Food Refuse (S&A Form 805). Edible food garbage will be sold by the short ton (2,000 lbs.), if practicable. However, where local trade practices make it desirable sales may be made on a "per man per day" basis, other items of food refuse by the pound; actual weights at point of delivery will govern.

(5) When a market for garbage does not exist, the Quartermaster General of the Marine Corps (Redistribution Officer) may approve an arrangement for giving it away. Such an arrangement for removal of garbage should show that the value of the material is compensated for by the cost of hauling except when a municipality does the hauling without charge. If it is necessary to pay any contractor or municipality to do the hauling, the approval of the Quartermaster General of the Marine Corps (Redistribution Officer) will be requested before contracts are awarded.

Volume II

which is not being offered for sale is plainly marked "Not for Sale." When practicable, material being offered for sale will be placed in a separate storehouse or in a cage until time for delivery to the purchaser.

60108 DESCRIPTION OF MATERIAL

1. Material will be described with the utmost care; the description will be based upon actual inspection by the sales officer, or, at a nonselling activity by a specifically designated representative. Every effort will be made to avoid inaccuracies or misrepresentation since, in some cases, for example paragraph 60111–2, no adjustment can be made. Furthermore, unless the description sufficiently identifies the material, prospective bidders are not inclined either to inspect the material or to submit bids. Complete commercial descriptions of items available for sale may often be obtained from manufacturers' or dealers' catalogs, but in some cases it may be necessary to go directly to the manufacturer or dealer for information. Description features which are most important from a commercial point of view will be emphasized. The condition of the material will be stated as fully as possible, i. e., used, usable without repairs, poor condition. Use of word "new" is discouraged because of its legal definition to mean "recently produced or acquired"; use of the word "unused" is preferable, but if the word “new” is used, it will be qualified by the following statement placed in a prominent place on the listing of material: "When property is described as 'new', the Marine Corps warrants only that the material has not been used." If the material is unused, or still in the manufacturer's original containers, a statement of this fact will distinctly benefit the sale; if the material is used, however, it will be described as such. The fact that material has been condemned will not be noted in the sales offering, except in the case of foodstuffs condemned as being unfit for human consumption, since material which has been condemned for Navy and Marine Corps use may be usable for commercial purposes, and to describe such material as con

demned will result in proportionately lower bids. Navy and Marine Corps specification numbers will not be quoted in describing material, since specifications change rapidly and the material being sold may have been produced on the basis of an outmoded specification. Such words as "approximately," "more or less," etc., will not be used in describing quantities or weights, since this fact is fully covered by the Conditions and Terms of Sales Contract. Information not of interest to prospective purchasers will be omitted. This includes Navy and Marine Corps standard stock numbers and Navy and Marine Corps accounting designations such as Appropriation Symbols and Subhead Designations. When material is boxed or packaged in unbroken containers containing a standard number of units, this fact will be stated.

60109 ILLUSTRATIONS

1. In many instances photographic illustrations, line drawings, or sketches will create greater interest among prospective bidders, and increase the return from sale more than any number of words of description. Care will be taken to indicate size and proportions, either by use of dimensions or by comparison with a ruler or other item of known size. Illustrations are unnecessary for common material of standard commercial specifications such as nuts, bolts, and standard sizes and shapes of structural steel plate, but illustrations of items such as chairs, nonstandard generators, lighting fixtures, and specialized equipment will often prove beneficial.

60110 SUGGESTED USES

1. For material of an unusual or highly specialized nature, the inclusion of a few suggested uses based on original thought or past experience will often benefit the sales return, and in some cases has helped to create a market when no apparent market existed. Suggested uses will be restricted to those of a reasonably practical nature.

1. Unit Price Basis. All offerings of material for sale will require the bid price to be stated in the terms of quantity or weight, i. e., price per foot, per pound, per piece, etc., according to standard commercial practice. Material will not be sold on a lot price basis, see subparagraph 2, unless it cannot be sold in terms of quantity or weight and the prospective monetary return is low. Sales on a unit price basis generally produce a higher monetary return. If a lot consists of more than one type of item, bids will under no circumstances be requested on individual items within that lot. Care will be taken that the unit selected for requesting bids conforms with the unit used in stating the quantity being sold. The unit selected will be based upon standard commercial practice. When material is boxed or packaged in an unbroken container containing a standard number of units, the unit of sale will be "per box of 100", "per 50-lb. carton", "per gross", or similar unit, to simplify count or measurement at time of delivery; material normally stocked in sets will be offered on a "per set" basis, although the description will contain a listing of the contents.

2. Lot Price Basis. When offerings are made on a lot price basis, i. e., when the material is not sold on a quantity or weight basis, bids will be requested only for the entire lot. The practice of requesting bids on a lot price basis is undesirable since no adjustment can be made in sales conducted on this basis; see paragraph

60123-3.

3. Any or All Offerings. Offerings which require the price to be stated in terms of quantity or weight may be made on an "any or all” basis. "Any or all" basis offerings of this type are particularly advantageous when large quantities of similar items are offered for sale, since each bidder is allowed to indicate the exact quantity he desires. In preparing a sales offering on this basis, space will be provided on the schedule of material for the bidder to insert the unit price he offers and the quantity he is bidding for, and the following stipulation will be included:

60-12

Supply

Bids shall be made for any or all of the (items) listed above. Awards will be made to the highest acceptable bidder for the quantity bid for, the balance becoming available to the next highest acceptable bidder, and so on, until all of the (items) have been awarded. The right is reserved to award any bidder less than the quantity bid for (unless the bidder other wise specifies) if the full quantity is not available when his bid is reached.

4. Modified "Any or All" Basis. If it is de sired to conduct a sale on any or all basis and yet establish minimum purchaseable quantities, the first sentence of the stipulation required in subparagraph 3 may be changed to read:

Bids shall be made for a minimum of (number of units) of the (item) listed above or any quantity in excess of (number of units) or,

Bids shall be made for a minimum of (number of units) of the (item) listed above or any multiple of (number of units).

5. Procedure for Alternate Bid for Groups of Lots or for Entire Catalog. When items to be sold are component or related parts usable only on a certain make or type of equipment, and when the value of the individual items is based principally on their interrelation, each item or subgroup of items will be listed as a separate lot, with an additional lot immediately following the Group of related lots. The additional lot will be described as follows:

(Alternate Bid)

amendment to the pertinent paragraph of the Conditions and Terms of Sales Contract.

2. When applicable, paragraph 1, of Conditions and Terms of Sales Contract on S&A Forms 806 and 807 may be amended to provide that shipping expenses will be borne by the Government. Shipping expenses will not be borne by the Government except when acceptance of material by the contractor is dependent upon inspection at point of delivery.

3. When applicable, paragraph 2 of the Conditions and Terms of Sales Contract on S&A Forms 802 and 803 or paragraph 1 of the Conditions and Terms of Sales Contract on S&A Forms 806 and 807 may be amended to provide that material will be loaded by the purchaser at the expense of the purchaser. If loading is to be performed by the Government at the expense of the purchaser the work will be treated as work for private parties; see Chapter 77.

4. Since provision for packing is not covered by the Conditions and Terms of Sales Contract, such provisions will be added when required.

5. When any work, including loading, is to be performed by the contractor in connection with the sale of property under S&A Forms 806 or 807, the following paragraphs will be added to the Conditions and Terms of Sales Contract:

The purchaser shall not in the performance of this contract employ any person undergoing sentence of imprisonment at hard labor.

This contract, to the extent it is of a character specified in the Act of June 19, 1912 (37 Stat. 137) (40 U. S. Code 324, 325) is subject to the provisions of Section 303 of the Second Supplemental National Defense Appropriation Act of 1941 (Public Law No. 781, 76th Cong.), approved September 9, 1940. This purchaser in performing work under this contract shall not discriminate against any employee or applicant for employment because of race, creed, color, or national origin.

The purchaser shall include an identical provision in all of its subcontracts.

6. In all cases not covered by paragraphs 1 through 6, special instructions will be requested from the Quartermaster General (Redistribution Officer).

60117 BIDDERS LIST

1. A wide circulation of sales offerings is essential in order that all interested purchasers may have a fair opportunity to bid. No matter how well a catalog or sales offer is prepared, the sale will not be successful unless the catalog or sales offer is properly distributed. The ultimate goal of a successful catalog distribution is to place the offering in the hands of a prospective purchaser who wants to buy the type of material being sold. An accurate mailing list broken down into generally related categories is essential to the success of any competitive bid sale.

2. Names of prospective bidders may be obtained from inquiries received, local classified telephone directories, and trade organizations and publications. In order to properly classify potential bidders as to categories of material in which each is interested, a check-off list of the categories of material normally sold should be mailed to each prospective bidder, requesting that he indicate those items he desires to purchase. The check-off list should point out that material is normally sold by competitive bid, the loading expenses are normally borne by the Government, and the transportation expenses are borne by the purchaser, and that all bidders are urged to inspect material before submitting their bids.

3. When the records of the authorized selling activity indicate that a bidder has not submitted a bid after a reasonable number of sales offerings have been mailed to him, the sales officer will review the types of materials listed in such sales offerings with the types of property in which the bidder signified his interest in returning the check-off list. If it appears that he has received offerings listing materials in which he initially expressed an interest, the sales officer will write the bidder, inquiring as to whether he desires that his name be retained on the bidders' list, whether or not the catalog received has contained material of interest to him, and whether the address shown is correct. The letter will also request that he again indicate the types of material in which he is interested,