Page images


[ocr errors]

delivery of Government
for shipment, the part 1.1032) of each bill of lading issued during the

1. A memorandum copy (Standard Form No. hould insert the same

day will be mailed to the Commandant of the ne space provided the

Marine Corps (Code CSJ), except those peret portion of the retaining to transportation of household goods ether with his sqe and personal effects which will be forwarded shipment was recent

as outlined in subparagraphs 7a and 7b below. fy that the stateeds

The required copy will include bills of lading of lading--that pul issued for the account of all agencies of the

government as well as the Marine Corps and -- is in accord váz: will contain the estimated cost of transporta. Eement appearing en tion charges involved, to be shown by the is the same asi shipping officer in the block immediately to og order

. The the right of the weight column. Such action ybill (original, I may require the assistance of the local carEr's copy)

, wlke riers agent. A memorandum copy of any bill the initial cartel of lading cancelled during the day will also be accepted and the included. When transportation charges are its agent . payable from Army, Navy, or Air Force appro

priated funds, an additional memorandum copy ated by the ages et of the bill of lading will be mailed to the Navy zinal bill of Central Freight Control Office governing arded by the store shipment as set forth in Navy Shipping Guide, actor to the rest Article 1800.4, or to the Office of the Chief,

be in his pares Transportation Division, Department of the ament at design Army, Washington 25, D. C., as appropriate.

a. Yao shipments. When carrier's bill

(Standard Form 1113) is received, the shipthe origin) by Ping officer will attach thereto the memo

randum copies of Standard Form No. 1103a
and supporting papers as required, and
forward same to the Commandant of the

receipteant's carrier for dig. e apparent nee

I result in amb de arrival di

example is a

oping by airos

[ocr errors]

there on the initials and number of the car in which the property is loaded together with the seal numbers placed on the doors. When preparing bills of lading for carload ship, ments, only one car will be billed on each bill of lading except in cases covered by Rule 24 of the Consolidated Freight Classification involving overflow carloads.

12. Every precaution should be taken to guard against the shipment of Government property on a commercial bill of lading or commercial express receipt, since payment to the carrier of the transportation charges will not be made by the Government on such commercial document alone. L, however, Government property unavoidably moves on a commercial bill of lading or commercial express receipt, the words “TO BE CON. VERTED TO A GOVERNMENT BILL OF LADING" must be placed on the original commercial document and all copies thereof in a conspicuous manner. The original commercial document must be immediately forwarded by the shipper to the Government official who authorized the shipment, or may, by agreement with the carrier receiving such shipments, be surrendered to the car. rier, or its agent, to accompany the shipment, or, at the discretion of the carrier, to be transmitted to destination by such other means as the carrier may elect. The procedure to be followed by the shipper, by the Government official who authorized the shipment, and by the consignee in connection with the shipment of government property which unavoidably moves on a commercial bill of lading or commercial express receipt is as follows:

Whenever the original commercial bill of lading or commercial express receipt is surrendered to a carrier, a certificate must be placed on the original commercial document and on all copies thereof as follows "INITIAL CARRIER'S AGENT, BY SIGNATURE BELOW, CERTIFIES THAT HE RECEIVED THE ORIGINAL OF THIS DOCUMENT'' and a memorandum copy of the original commercial document must be immediately forwarded by the shipper to the Government official who authorized the shipment. Upon receipt of the memorandum copy of the commercial document this official should promptly prepare,

cause to be prepared, a Government bill of lading covering the property involved, sign it as issuing officer, and forward it to the consignee without delay, retaining the memorandum copy of the commercial document for his files. When the shipment and the original commercial document are delivered to the consignee by the carrier, the consignee should crossreference the Government bill of lading, received from the Government official who authorized the shipment, and the original commercial document, securely attach the

ments de mined that

? thereh, mated cost shown thereon shall be attached

agreemes! shipment i


shipmesta, 1, be true memut the origini

Marine Corps (Code CSJ).

b. Express, freight, and freight forwarder

shipments. Two (2) memorandum copies of Standard Form 1103a with estito the application for shipment and the certified copies of orders and forwarded to

CSJ) as soon as possible after the shipment -, or its afect the Commandant of the Marine Corps (Code

goes forward.

8. The memorandum copy marked "PROPERTY RECEIVED COPYi will be mailed to the consignee as soon as prepared. Upon receipt of this copy in the consignee's office it will be filed as a record of property received.

9. Through bills of lading will be issued in all instances between initial and ultimate points of shipment, except where specific instructions to the contrary have been given. In cases where shipments are

to move ment vessel, the bill of lading should be

a port of agress, thence via Governprepared to show that port as the destination and should show the name of the consignee and ultimate destination in accordance with current instructions.

[ocr errors]
[ocr errors]

* arya

al ladys

[ocr errors]


[ocr errors]


shipment is made under contract or special rates, notation of such fact will be made on the face of the bill of lading.

II. A bill of lading covering shipment of property in carload lots will have noted


10. When a

[ocr errors]
[ocr errors]
[ocr errors]

commercial document to the Government bill of lading, execute consignee's certificate of delivery on the Government bill of lading and promptly surrender it to the destination carrier for billing.

b. Whenever the original commercial bill of lading or commercial express receipt is forwarded by the shipper to the Govern. ment official who authorized the shipment, this official should immediately prepare, or cause to be prepared, a Government bill of lading, covering the shipment involved, which should be signed by him as the issuing officer. The commercial document on which the property was shipped should be securely attached to the Government bill of lading and both the Government bill of lading and the commercial document should be cross-referenced and forwarded to the consignee without delay for execution of consignee's certificate of delivery on the Government bill of lading and surrender thereof to the destination carrier upon delivery of the shipment.

value of the property handled with troops should not be indicated on bill of lading. The cubic measurement in feet must also be shows on all shipments. Value may be shown la che amount for the entire shipment but measure ments should be in detail, not showing the three dimensions (except on some extraordinary pieces) but the number of cubic feet or decimal fractions thereof, for each item.

16. A bill of lading is sued for supplies to be forwarded by conveyance owned or leased by the Government should show that no payment is to be made for the service.

17. Bills of lading should show the exact facts. If the delivery is made on April 29, the bill of lading should show that fact with the actual condition as revealed at the time; the exact or full nature of the loss or damage, if not then known, to be furnished the company thereafter as soon as possible. If for any rea. son the bill of lading is not delivered to the carrier upon receipt of shipment, a receipt for the goods actually received should be given to the carrier and the bill of lading when delivered should show the date of its delivery as well as the date of delivery of the shipment and any other facts pertinent thereto

, so as to furnish a correct statement of the transaction with no fictitious presumptions to be corrected later by outside evidence.

18. Military impedimenta such as described in items 32660 through 32672 of the Consoli

: dated Freight Classification, will be covered by Government bills of lading. Under the provisions thereof, the property may be shown on the bill of lading as “MILITARY IMPEDI. MENTA" without other specific descriptions. The carriers will apply a rating of third class carload at a minimum weight of 24,000 pounds and first class rating on less than carload loaded in cars regardless of carriers packing quantities. Military impediments may be requirements. However, if such shipments are made they should be confined to cases where classify or weigh because of the conglomerate each article to be shipped would be difficult to nature of the material. In any event an itemized packing list showing the actual or estimated be kept on file by shipping officers for future weights of each article included therein, will

[ocr errors]


c. In either of the above cases the signature of the agent of the initial carrier will not be required on the Government bill of lading as it will appear on the commercial document.

13. The classification description to be shown on the bill of lading is important as it serves as a basis for determining the rate applicable on the shipment. The lowest rated property applicable description appearing in the carrier's classifications or tariffs will be used when known. If this description does not parallel Marine Corps nomenclature, the latter will be shown in parenthe ses following the classification of tariff description. Classification descriptions given in the Army and Navy Freight Classification Guides will be used when shipping Marine Corps stock items on class rates but the descriptions given in commodity or exceptions tariffs will be used when commodity or exception rates are applicable. When shipments move under Section 22 Quotations the description given in the applicable quotations will be used. If the proper classification or commodity tariff description cannot be determined, a clear non-technical description of the article will be used.

[ocr errors]


14. The weight of each separate commodity included in a mixed shipment will be shown directly opposite that commodity under description of items on a Government bill of lading. In no case will the weight of more than one commodity be combined except as provided in the governing freight classification.

15. Bills of lading covering shipments to points outside the continental limits of the United States must show consignee and final destination and the value of the entire shipment, except that the value of household goods shipped at a limited valuation, or the

19. The use by the consignee of a temporary receipt in lieu of a U. S. Government Bill of Lading will be restricted to instances where the receipt of the original bill of lading is delayed and where immediate delivery of the shipment is imperative. Under no circum. stances will transportation charges be paid an a temporary receipt, hence, in order that the person responsible for issuing the tempoprompt payment may be made to the carrier, rary receipt will maintain a record of the receipts issued and properly replace such tem. porary receipts with the original bill of lading or the certificate in lieu of lost bill of lading.

[merged small][merged small][ocr errors][merged small]

se skipset

detall, se

(2) Freight Forwarder. The name of the freight forwarder will be entered by the receiving officer on shipments by freight forwarders, followed, in parenthesis, by the name of the last line-haul carrier employed by the forwarder.

Except ce in

1. When freight is delivered to a common numbe: da

carrier for transportation, complete delivery ered, in e

to the consignee in equally good condition

and with a reasonable dispatch is expected. is sued fra If these conditions are not fulfilled by the Lace opra's carrier a claim for the monetary loss susd show the tained is the only available remedy. That Service action however does not always compensate should

the shipper or consignee for the inconvenience resulting because of damage or loss of

property. For this reason the determination how tutti

of the cause or contributary factors respon

sible for the loss, damage, or delay, with a Be lonet

view to finding a remedy, is of vital and far reaching importance to all concerned.

b. Point of Delivery. The point of delivery entered will indicate specifically where the transportation service, including switching, actually terminated.

Caled te


[ocr errors][merged small]

c. Weight.

(1) Weight to be receipted for. The weight entered on the certificate of delivery, with the exception of shipments stopped in transit for partial unloading, will be the gross total of weights shown in the body of the bill of lading (including dunnage) less the weight of missing or irreparable damaged property, if any. Instructions in connection with shipments stopped in transit for partial unloading are contained in paragraph 53307. When incoming shipments are weighed at the receiving activity because of evident loss, damage or obvious error in weight indicated in the body of the bill of lading, the delivery weight will be stated (in all cases) in the consignee's certificate of delivery. No attempt will be made by the receiving activity to adjust this weight to allow for shrinkage, temperature, or dunnage allowances. In no case will the minimum carload or truckload weight be entered as weight of shipment in lieu of actual gross weight.

[ocr errors]
[ocr errors]
[ocr errors]

3. VERIFICATION. In order to ascertain whether the carrier has fulfilled all its legal and other obligations, every bill of lading will be carefully compared with a strictly accurate tally of the shipment as delivered by the carrier. The receiving officer and/or transportation officer must fully coordinate their activities in receiving shipments and accomplishing bills of lading so that confusion may be avoided, the interest of the Government protected, and the carriers may receive fair and honest treatment for the services rendered.

(2) Railroad Scale Weights. Railroad scale weight, determined on both loaded and empty cars may, in such cases, be specified in accomplishment of bills of lading unless there is evidence that seals placed on cars at the point of origin have been tampered with, or that damage or shortage has occured between the time of weighing and the time of delivery.

4. PREPARATION OF ACCOMPLISHMENT OF BILLS OF LADING. Accomplishment will be effected by the consignee's execution of certificate of delivery on the original Government bill of lading (Standard Form 1103 or 1131).

d. Signature. If the consignee does not personally affix his signature, the person signing will certify that he is duly authorized to do so, citing his authority, as for example, “By direction''.

a. Name of Transportation Company

(1) Line-haul carrier and switching service. The name in full, of the last linehaul carrier on movement of the property will be entered. When delivery of carload shipments is effected through switching by other than the last line-haul carrier, such switching service will be indicated in parenthesis immediately following the name of the last line-haul carrier; for example:"(Switching by B&O RR)".

e. Date. The date entered will be the exact date when shipment was delivered by the carrier.

f. Delivery Service on Less-than-carload Shipments. Indicate whether delivery service was or was not performed by the Government. Service performed by a local cartage company under a drayage contract with an activity is to be considered as having been performed by the Government.

[ocr errors]
[ocr errors]

Supply 8. Loss or Damage Notation. In case of ments for conversion) may not be refused to be loss or damage to the property while in because of damage in transit, they may how. transit, as revealed at the time of delivery, ever, be rejected to a vendor because of appropriate reference thereto will be made failure to meet specifications. in the space provided for such remarks on the reverse of the original bill of lading.

8. The receiving officer and/or his agent

will check carefully every shipment received h. Qualified Accomplishments. Bills of as to the number of pieces billed and actually lading will not be accomplished "Subject to delivered, as well as the condition, before Check" or with any other indefinite qualifica- signing and carrier's delivery receipt. Any tion.

apparent damage or shortage observed at sa


time of delivery will be entered either on 5. SURRENDER OF ACCOMPLISHED face or reverse of carrier's delivery receipt

. BILLS OF LADING. After the accomplish- Such notation will be signed by the receiving ment has been executed, receiving officer officer or his agent and the agent of the will surrender Government Bills of Lading delivering

carrier will acknowledge the (Standard Form 1103-1106 or 1131-1134) the carrier named in the consignee's cer

shortage or damage on the receiving officer's tificate of delivery either by mail or direct

copy of the delivery order. As soon as a to the carrier's representative when so

shipment is received at the destination, a

physical check of the property received will requested. If an original Government Bill be made against the items as shown on the of Lading (Standard Form 1103 or 1131) is Government or commercial bill of lading. not received by the activity within 15 days after arrival of a shipment, action will be initiated toward obtaining the original or

9. As soon as a damaged shipment is discertificate in lieu of lost bill of lading.

covered the agent of the delivering carrier will be notified in writing of such damage.

He shall be extended privileges of examining 6. TEMPORARY RECEIPT IN LIEU OF U. S. GOVERNMENT BILL OF LADING.

the shipment and shall be requested to prepare an inspection report. The carrier

will be advised that in the event he fails a. Temporary Receipt. If the bill of to make an examination of the damage ship. lading is not accomplished and delivered to the carrier upon receipt of the shipment,

ment within 72 hours, the consignee's

inspecthe carrier's freight bill or other appropriate

tion will be considered final. All correspond. document should be signed in duplicate upon

ence written in connection with damage claims delivery of the shipment. Pertinent notation

shall bear reference to the Government bill should be made thereon concerning any loss

of lading number and, if covered by a com. or damage which is apparent, and the original

mercial bill of lading, the correspondence of such document should be returned to the

shall so state. If a shortage exists on any carrier to

shipment, except when seals are intact, the a temporary receipt pending location or delivery of the original

agent of the delivering carrier will be notified Government bill of lading. In the event

in writing of the shortage and requested to signature of such freight bill or other docu

instigate tracer proceedings immediately on ment presented by the carrier is not adequate

the missing articles. Accomplishment of the or acceptable, Standard Form 1107 (Tem

original bill of lading should be delayed as porary Receipt in Lieu of U. S. Government

much as 30 days from the date of receipt of Bill of Lading) should be executed in duplicate

shipment, to afford an opportunity for the for the property actually received. The

location of the shipment. If shortage still original will be surrendered to the carrier

exists when bill of lading is accomplished and a carbon copy will be retained for the

notation thereof will be made on the reverse consignee's record.

side. The delay may be extended a reasonable

time, not to exceed an additional 30 days b. Original Bill of Lading Located. If

if the carrier specifically so requests. delivery of the shipment is effected on a temporary receipt (Standard Form 1107),

10. Necessary action should be taken by the and the original bill of lading is located by

receiving officer at the time a shortage or the consignee prior to the issuance of a

damage is discovered to determine the liacertificate in lieu of lost bill of lading, the

bility therefor, and to collect and transmit original bill of lading should be accomplished

to the Commandant of the Marine

Corpo (Code and exchanged with the carrier's agent for the

CSJ) without delay, all pertinent evidence in temporary receipt, which temporary receipt

connection with the shipment. should then be marked "Cancelled" and filed in the consignee's office records.

11. Whenever the receiving officer deter:

mines that a loss or damage exists he should 7. Shipments moving on Government bills

make notation in the appropriate space on the of lading (including collect commercial docu

reverse of the bill of lading in connection with his accomplishment. In no case is the



best interests are served, have damaged material repaired and such bill paid in the manner outlined in sub-paragraph c.

may 2012. carrier to be relieved of responsibility for A sit, tekig loss or damage to Marine Corps property vendor me without approval of the Commandant of the

Marine Corps (Code CSJ), and in no case

will statements relieving the carrier of I ande: responsibility be placed upon the bill of shigaete lading involved. The receiving officer shall s biblia notify the carrier, in writing, at the time

of surrender of accomplished bill of lading

of any exception noted on the reverse thereof, itage the forwarding a copy to the Commandant of

the Marine Corps (Code CSJ) and a copy to oder

the Accountable Officer concerned.


e. Under no circumstances will secret, confidential, restricted, or technical supplies and equipment be placed in custody of carrier or contractors to be repaired by them. Disposition of such property shall be obtained from the Commandant of the Marine Corps (Code CSJ).


[ocr errors]

f. Should the damage be of such nature that satisfactory repairs cannot be made, the damaged articles will be returned to the carrier's agent for salvage purposes. In such cases a receipt therefor, in duplicate, should be obtained and one copy forwarded to the Commandant of the Marine Corps (Code CSJ).


a. When a damaged article can be reI. Ale

paired, and the carrier and receiving officer le desto agree to have such repairs made by the

receiving activity, every effort should be as been

made by the receiving officer to have repairs made by Marine Corps personnel. When repairs are effected by the Marine Corps a detailed cost analysis will be submitted

immediately to the Commandant of the Marine ivering

Corps (Code CSJ), with a copy forwarded to the agent of the carrier concerned.

[ocr errors]
[ocr errors]
[ocr errors]

g. The provisions of subparagraph f. will not apply where materialis of a classified or critical nature, including certain ordnance items which because of their nature, should not be in the possession of persons not officially entitled thereto (i.e., machine guns, rifles, revolvers, ammunition, etc.). In the subject type case disposition of such property will be requested from the Commandant of the Marine Corps (Code CSJ). When a shortage which apparently occurred in transit exists in the above mentioned classified property, a complete report thereof will be submitted promptly by letter to the Commandant of the Marine Corps (Code CSJ); copy to Code CSF.


[ocr errors]

b. If the damage is extensive and, in the opinion of the receiving officer, repairs by the Marine Corps personnel will be impracticable, bids will be requested from reputable commercial concerns. With the written consent of the carrier's agent, the lowest bidder will be employed to make the repairs. Settlement will be made to the contractor on Standard Form 1034 prepared by the receiving officer and forwarded to the disbursing officer who normally pays the accounts of the activity concerned. In all cases the Commandant of the Marine Corps (Code CSJ) will be advised so that appropriate deduction may be made from the carrier's bill to recover the amount of claim.

c. Marine Corps activities not having authorized funds set aside for payment of contractor's bills in connection with repairing of damaged articles locally, will obtain authority from the carrier to have necessary repairs made locally and for the direct payment to the contractor by the carrier of charges involved. After repairs have been satisfactorily completed and proof of payment of the contractor's bill by the carrier has been received, the carrier should be released, in writing, of all obligations in connection with the damage with the assurance that no further deductions in connection with such damage to the shipment will be made when bill of lading is presented for payment.

d. Marine Corps activities having authorized funds set aside for payment of contractor's repair bills may, if in the opinion of the receiving officer the Government's


a. When a damage to, or shortage in a shipment was not revealed at time of delivery but is discovered later, and its occurrence while in hands of carrier is indicated, the carrier will be notified immediately by letter of all pertinent facts and requested to inspect the physical evidence of loss and damage and to prepare a carrier's inspection report.

[ocr errors]


[ocr errors][merged small]

b. Inspection by carrier shall be made

soon as practicable (in any event within 72 hours), and shall include examination of the package and its contents for evidence of abstraction of the missing goods or evidence of damaged goods; checking contents with invoice and weighing for comparison with shipping weight; and investigation of drayman's record of handling shipment. The report of inspection shall be made in duplicate on appropriate standard forms and signed by the carrier's agent and receiving officer. One copy thereof will be retained by the consignee and forwarded to the Commandant of the Marine Corps (Code CSJ) without delay.

c. In case no inspection is made by the carrier's agent after proper notice, the

« PreviousContinue »