issue slip. (See figure 52-2.) In event of a refusal on the part of an individual to sign the checkage, the issue will not be made but the facts shall be reported immediately to the individual's commanding officer. Also, at the time of issue the witnessing officer will require all replacements by cash sale to be consummated in his presence and will secure the enlisted man's signature on the sales slip. Issue slips both for checkage and cash sales will be signed by the witnessing officer in the same manner as for issues in kind.

2. The following additional instructions are equally appli cable for individual clothing records maintained for eithe women members (on the NAVMC 631a-SD) or for male member. (NAVMC 631-SD (Rev 4-53)):

a. Only transactions which affect the balance column of the individual clothing record will be posted to the form; that is, initial issues and issues which increase the balance of the articles on charge to the individual, or recoveries for which no replacement issue is made.

b. Issues which do not affect the total quantity of clothing on charge to an individual shall not be posted to an individual clothing record; that is, issues which are to replace items avoidably lost or destroyed by the individual and are accounted for by checkage or cash sale; issues on a “no recovery" basis for reasons of unavoidable loss or destruction of the original article, or exchange issues made to replace like articles worn out or otherwise unserviceable. Such issues shall be supported by properly approved individual clothing requisitions, the duplicate copy of which shall be affixed to the clothing record immediately after issues, and shall remain a part of the individual record as long as the individual remains on duty with the organization, except that

Supply

duplicate clothing issue slips need not be retained more than one year. Upon transfer or when the service record book is closed for any reason, the duplicate copies of individual clothing requisitions shall be removed or destroyed.

c. Upon transfer of an enlisted reservist within Organized Marine Corps Reserve organizations, the individual will be allowed to retain the uniform clothing in (his-her) possession and the individual clothing record of the person will be forwarded to the member's new commanding officer. At the time of transfer, the person's immediate commanding officer shall cause an inventory to be taken of the clothing in the enlisted person's possession. Such inventory shall be taken by an officer and shall be compared with the quantity charged to the individual as listed on the clothing record. Discrepan cies discovered by this inspection shall be reconciled prior to the transfer of the person. Such issues as are necessary to complete the individual's clothing allowance shall be made at this time, the type of issue to be predicated upon the reason for the shortages.

d. No recovery and reissue is necessary when a member of the Organized Marine Corps Reserve reenlists immeliately upon discharge. However, a new individual clothing record (NAVMC 631-SD (Rev 4-53)) or (NAVMC 631a-SD) will be prepared and the “On Hand" and the "Balance on Hand figures appearing on the respective forms will be transferred to the new form. At this time clothing in the possession of an individual shall be inspected and adjustment issues made as necessary, e.g., initial issue; exchange issue; no recovery issue; checkage issue and or sale issue. Any initial, exchange or no recovery issue determined to be justified as a result of this inspection and inventory shall not be made until after reenlistment of the individual in the Organized Marine Corps Reserve has actually been accomplished. In the case of women members in addition to making any neces sary debit column entry after issue of initial issue items, the new balance on hand shall be entered in the first transfer column and receipt of the items indicated therein shall be acknowledged by the person concerned, by signing in the ap propriate space provided on the reverse of Form NAVMC 6310SD. Additional details relative to entries made in individ ual clothing records of male members upon reenlistment in the OMCR are contained in the Annual Individual Clothing Regulations.

52-18

52157 INITIAL ISSUES; EXCHANGE ISSUES; NO RECOVERY ISSUES

1. Issuing officers shall make initial and no recovery clothing issues to enlisted personnel upon receipt of properly approved individual requisitions. If the issue involves an exchange, care will be exercised by both the witnessing and issuing officers to see that articles involving exchange are obviously unserviceable, that articles are being surrendered by the proper individual (which ordinarily may be ascertained by the comparison of sizes or clothing markings with that on the clothing slip) or that the exchange is on an otherwise authorized basis. In the event articles which are not unserviceable or not otherwise authorized to be exchanged are presented, the commanding officer shall be advised promptly. All issues will be abstracted monthly and dropped from the property account, using the Abstract of Clothing Issued, Form NAVMC 575-SD, as the property accounting voucher. The original Form NAVMC 604-SD (Rev.) shall be filed with the retained copy of the abstract of issues, and the duplicate shall be disposed of as follows:

a. In the case of women members it shall be filed with the clothing record of the individual concerned.

b. In the case of male members, for issues affecting the quantity of clothing on charge to the individual, it shall be filed with the individual clothing record until the entry is made and attested, at which time it shall be destroyed. In the case of a replacement issue not affecting the "on hand" figure the clothing requisition will be filed with the individual clothing record. See paragraph 52156 for additional details.) The original requisitions shall be kept on file until disposition is authorized by a Supply Department Audit and Inventory Team.

52158

ISSUE BY CHECKAGE OR
CASH SALE

1. Replacement issues for articles of clothing avoidably lost or destroyed will normally be accomplished by cash sale or checkage of the individual's pay account. If the individual concerned does not effect purchase of the missing articles and declines to voluntarily consent to checkage for replacement issue, a board of survey will be requested to determine responsibility, if any, and recommend appropriate action. Attention is invited to the fact that checkage cannot be effected without consent of the individual concerned.

2. Cash sales shall be abstracted on Form NAVMC 138SD, in accordance with existing sales regulations. The duplicate NAVMC 604-SD (Rev.), shall be filed with the individual clothing record, Form NAVMC 631-SD (Rev.). The original NAVMC 604-SD (Rev.) shall be filed with the origi nal sales slip, supporting the retained copy of Abstract of Sales, Form NAVMC 138-SD. These approved retained requisition slips constitute authority for making the sale of clothing to enlisted personnel authorized clothing under the in-kind issue system, and shall be held on file until disposition is authorized by a Supply Department Audit and Inventory Team.

3. Issues by checkage will be accomplished by means of a Request for Checkage, Form NAVMC 6-SD (Rev.). The original NAVMC 604-SD (Rev.) shall be filed with the retained copy of the Request for Checkage and the duplicate filed

52160

RECOVERY UPON SEPARATION

1. Except as otherwise provided in paragraph 52202, upon separation of an enlisted person from the Organized Marine Corps Reserve, by discharge or transfer to another class, all uniform clothing, except headgear, shoes, socks and underwear on charge to them shall be recovered. Serviceable articles shall be taken up on the property account by certificate, renovated, laundered or dry cleaned, as necessary, and returned to stock for reissue.

2. Missing articles for which there is no acceptable explanation, and articles which the commanding officer determines unfit for reissue and which have not been in the man's possession long enough to become unserviceable through normal service use, shall be brought before a board of survey to determine responsibility, if any, unless the person concerned acknowledges responsibility and consents to checkage or pays in cash the value of the articles damaged or missing.

52161 CLOTHING FOR VOLUNTEER RESERVISTS

1. The issue of uniform clothing to members of the Volunteer Marine Corps Reserve while in an inactive status is not authorized. However, Volunteer Marine Corps Reservists may purchase outer uniform clothing as authorized in paragraph 52112.

2. The provisions of subparagraph 3 apply to clothing issues for training purposes which are rendered Volunteer Reservists by reserve activities. Paragraph 52106 contains instructions relative to the furnishing of clothing to Volunteer Reservists for training purposes, by activities of the regular establishment.

3. Enlisted personnel of the Volunteer Reserve on training duty for six months or less will be issued clothing within allowances prescribed by pertinent allowance publications. Clothing will be issued only as required up to the limits prescribed. Clothing issued in this manner will not be dropped from the property account at the time of issue. An individual memorandum receipt on Form NAVMC 604-SD (Rev.), will be obtained from the enlisted man at time of issue. Upon completion of the training duty all ornaments and outer garments of uniform clothing except worn shoes and headgear will be recovered and appropriate deletions will be made from the individual's memorandum receipt. Articles of clothing retained by enlisted men upon completion of training

52-19

52165 FREQUENCY OF PREPARATION

OF CLOTHING ABSTRACTS

1. Abstracts of Clothing Issued (NAVMC_575-SD (Rev)) reflecting issues made under the several authorities shall be prepared separately as described in the Annual Individual Clothing Regulations. These abstracts shall be prepared monthly or at more frequent intervals if desirable. However, only issues effected in a single calendar month shall be in cluded on any one abstract.

2. Each abstract of clothing issued will be appropriately supported and will indicate on the face thereof the authority and the nature of the issues covered by the abstract and such other information as is required by the Annual Individual Clothing Regulations.