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PART D. BONDING OF OFFICERS, ENLISTED PERSONNEL, AND

CIVILIAN EMPLOYEES

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Fase wap: 50150 BONDING OF OFFICERS

and will maintain strict control over the functions of the collection agent by frequent examination and verification of the agent's records and funds to insure compliance with regulations.

1. Officers who are appointed as accountable for public funds or public property, or who are intrusted with the duty of disbursing or handling public funds, shall, prior to entering upon the duties of their respective offices, give bond with sufficient surety for the faithful performance of their duties. The giving of bond by an officer employed as a special agent for the disbursing of public funds may be waived at the discretion of the Commandant of the Marine Corps.

2. Authority may be delegated to a collection agent to sign receipts, reports, and other papers pertaining to the agent's specified duties. An accountable officer may, in his letter of designation, authorize his collection agent to deal directly with the disbursing officer. A collection agent will sign receipts, reports and other papers in the following manner:

J. A. Hancock, Disbursing Officer.

2. Unless otherwise directed by the Commandant of the Marine Corps, officers who are not accountable for either public funds or public property, or who are not performing duties involving the disbursement or handling of public funds, are not required to give bond.

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3. When required, the bonds of commissioned officers (permanent or temporary) will be in the sum of $10,000, and the bonds of commissioned warrant officers and warrant officers (permanent or temporary) will be in the sum of $5,000.

3. Ordinarily a collection agent will be bonded in the amount of $2,000. The disbursing officer or the officer accountable for public property may, because of the dollar value of transactions handled, require that the bond be in an amount not in excess of $10,000. When the amount of funds advanced to a collection agent for the purpose of making change transactions is $100 or less and the daily collections average less than $100, the designating officer may, in writing, waive the giving of bond by his collection agent. Copies of all such waivers shall be forwarded to the Commandant of the Marine Corps (Code DGH).

4. The term "officer(s)'' as used in subparagraphs 1, 2, and 3 above shall be construed to mean commissioned officers serving under permanent assignments or temporary details for supply duty; and, commissioned officers, commissioned warrant officers or warrant officers appointed as officers accountable for public funds or public property. However, it is not intended that commissioned officers, commissioned warrant officers, and warrant officers assigned to duties involving fiscal accounting or depot stores accounting be bonded unless they also handle public funds.

50152 BONDING OF AGENT OFFICERS

50151 BONDING OF COLLECTION

AGENTS

1. A disbursing officer or an officer accountable for public property may appoint as a collection agent an officer, enlisted person, or a civilian employee to receive and account for collections, to make refunds and special deposits, and to effect change transactions. The disbursing or accountable officer making the designation will state in writing to the collection agent the authority delegated and the specific duties to be performed. The disbursing or accountable officer will exercise care to assure himself that the person being considered for appointment as an agent is trustworthy and capable of assuming the responsibilities of the office

1. Post supply officers at posts where there is no disbursing officer, commanding officers of posts where there are neither disbursing nor supply officers, recruiting officers, and others who are required to advance cash for subsistence, lodging, transfers in connection with transportation, and minor repairs to motor vehicles on the road under power will secure such cash on requisition from the disbursing office of the supply department carrying the pay accounts of the post or station concerned, and will act as agents of such disbursing officers. All such officers acting as agents of disbursing of ficers will give bond in the sum of $2,000. Where the size of the agent's fund justifies, the disbursing officer concerned may require that the bond be increased to an amount not in excess of $10,000.

50153 PROCEDURE FOR BONDING

1. An individual required to be bonded will submit to the Commandant of the Marine Corps (Code CDA) a request for bond application, via the disbursing officer or supply officer whom he represents, if applicable. The individual may state in his request the surety company he prefers. If no surety is selected by the applicant, the Commandant of the Marine Corps will select one of the approved corporate sureties.

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or her property over and above all exemp. tions, debts, and legal liabilities. The affidavit must also contain the place of resident of the surety. In case a married woman should be offered as surety, an additional certificate will be required to the effect that such surety holds the property in her own right, and is competent under the laws of the State in which she resides to bind herself

surety in such case. The sufficiency of the sureties must be certified to by a judge or clerk of a United States court or by a United States attorney, preferably for the district in which such sureties reside. Where the sureties

are individuals, an affidavit of surety on the prescribed Treasury Department form must be submitted at the end

2. An application blank (original only) of the surety company selected and a partially executed Official Bond, in duplicate, will be furnished the applicant. The application blank must be executed in full by the applicant. A check or money order made payable to the surety, to cover payment of the first year's premium must be attached to the application blank.

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2. Under the provisions of title 6 U. S. C. 6-8, a surety or guarantee company, duly certified by the Secretary of the Treasury as having complied with the requirements of said Act, and by him authorized to do business thereunder, and having a duly appointed agent in the District of Columbia, will be accepted as sole surety on a bond. A duly qualified corporate surety company (company holding a certificate of authority from the Secretary of the Treasury as acceptable surety on Federal bonds) is preferred by the Treasury Department. However, no officer or person having the approval of any bond shall exact that it shall be furnished by a guarantee company,

or by any particular guarantee company. (See 14 Comp. Gen. 618)

3. The wife of a principal will not be accepted as surety on a bond.

5. When an officer being bonded is also being appointed as a deputy to a disbursing officer, a partially executed Power of Attorney, in duplicate, will be furnished the disbursing officer. The original and duplicate Power of Attorney will be legibly signed by the principal.

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6. All papers required by subparagraphs 2, 3, 4, and 5 will be forwarded to the Commandant of the Marine Corps Code (CDA)

1. No official bond executed by a surety company and costing more than $2.025 a thousand will be accepted by the Commandant of the Marine Corps. The executing company should be required to attach to each official bond certificate showing the rate of premium charged therefor. 50156 PAYMENT OF PREMIUM

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50154 SURETIES

1. A bond on which the sureties are indi. viduals must be signed by not less than two sureties, at least one of whom must qualify in a sum, over and above all exemptions, debts, and legal liabilities, not less than the full amount of the bond; if there are but two sureties, the second must also qualify in like amount; or in lieu of a second surety for the whole amount, two or more individuals will be accepted, provided the aggregate amount for which they qualify be not less than the full amount of the bond. Each surety must make affidavit stating the value of his

1. The United States will not pay any part of the premium or other cost of furnishing a bond required by law or otherwise of any officer or employee of the United States. be paid by the bonded individual. Each bonded Accordingly, the premiums on bonds must person, whether or not a statement of pre. miums due has been received from the surety company, will forward, at least 30 days prior to the anniversary date of his bond, the amount of such premium to his surety com. pany or agent and, at the same time, request that a receipt in duplicate be furnished. The duplicate of the receipt will be forwarded to

50158

and above ale the Commandant of the Marine Corps (Code 1 liabilities

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Foperty ox50157 EFFECTIVE DATE OF BOND

1. A bond is effective from and including the date of its approval by the Secretary of the Navy. The effective date of a bond and the date of execution thereof by the surety remain unchanged throughout its life notwithstanding its renewal by the payment of subsequent annual premiums. On accounts current and other similar papers requiring reference to the date of bond, the date of execution of the bond by the surety will be used, and not the date of approval by the Secretary of the Navy.

a. It will not be necessary for a disbursing officer on duty at a station outside the continental United States to deposit his official funds in a depositary of the United States or to send them to the United States or to convert them into United States money. It will be sufficient for him to transfer the whole of his official funds--cash and deposits--to another bonded officer. Upon transfer of all official funds, the disbursing officer shall notify the Commandant of the Marine Corps by dispatch of the date of transfer of such funds and to whom they were transferred, and, at the same time, apply for such Treasury deposit as may be needed. On notice of the approval of the new bond, the disbursing officer may receive the transferred funds (cash) back on formal transfer and take them up in his new accounts under the new bond. (See 5 Comp. Gen. 170.)

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50158 RENEWAL OF BONDS

1. The payment and acceptance of the annual
premiums on corporate surety bonds fur-
nished by officers, enlisted men, and civil
employees of the Marine Corps is a com-
pliance with the requirements for the renewal
of such bonds. However, the Commandant of
the Marine Corps may, at his discretion,
require a new bond at any time. Whenever it
is directed that a new bond be filed, the
bonded individual shall, if possible, file
bond in time for approval by the Secretary
of the Navy on the first day of the month
following that in which the directive to
file a new bond is received.

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b. If there be no bonded officer to whom the official funds can be transferred, or if there be no United States depositary available in which to deposit the funds, then a board of three disinterested officers shall be appointed by the commanding officer or commandant to verify the balances of the bonded officer. A certificate will be prepared, dated, and signed by the members of the board showing (a) the amount of cash on hand and (b) the amount of the depositary balance. This certificate will be attached to the account current rendered under the old bond. The balances so certified will appear in the account under the old bond as ''transferred to my account under new bond dated

--, per certificate herewith''; and the same balances will be taken up in the first account rendered under the new bond as "transferred from my

194--account under old bond dated... Upon verification of the balances by the board, the disbursing officer shall notify the Commandant of the Marine Corps by dispatch of the date of such verification, making reference to this article.

2. A bonded officer on disbursing duty at a shore station within the continental United States shall, upon the receipt of instructions to file a new bond, take the necessary steps to close his accounts and deposit all balances covered by the bond in force at the end of business on the last day of the month in which the directive to file a new bond is received. These balances shall be deposited to the credit of the Treasurer of the United States in the manner prescribed by Chapter 77. The disbursing officer shall then notify the Commandant of the Marine Corps by dispatch of the number

and date of the certificate of deposit, and, at the same time, apply for such funds as may be needed in order that there may be no interruption in the payments of outstanding obligations. shore station outside the continental United

3. A bonded officer on disbursing duty at a States shall, upon the receipt of instructions to file a new bond, take the necessary steps to close his accounts, and dispose of all balances at the end of business on the last day of the month in which the directive to file a new bond is received, according to the appropriate method prescribed in subparagraphs

4. Where a disbursing officer thus called upon to file a new bond is detached from duty and required to settle his accounts and to deposit all balances due the United States before the end of the month, he shall, if possible, file new bond in time for approval by the Secretary of the Navy before such time as he (the disbursing officer) will report for the new duty requiring a bond. As soon as all balances are deposited, the disbursing officer shall notify the Commandant of the Marine Corps by dispatch of the number and date of the certificate of deposit. In the event the balances due the United States are transferred to another bonded officer, the disbursing officer shall notify the Commandant of the Marine Corps of the date of transfer of such funds and to whom they were transferred.

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5. Outstanding balances of advances made by a disbursing officer to agent officers, officers and enlisted personnel traveling on official duty, and in other instances as provided by law or regulations, need not be taken up and deposited under the old bond, but may be transferred to the first account rendered under the new bond. The advances so withheld will be shown on the last account current rendered under the old bond (opposite the notation, “transferred to my account under new bond dated ---- -----'') as a balance due the United States in cash, and will be taken up as

a cash entry (opposite the nota tion, “transferred from my

194.. account under old bond dated -----') on the first account current rendered under the new bond.

represents. In making application for termination of a bond, an agent officer or a collection agent should state the date on which he was

relieved from duty involving the handling of official funds. The disbursing or supply officer through whom the request is forwarded shall, by endorsement thereon, corroborate the statements of the agent officer or the collection agent, as the case may be.

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1. An officer detached from duty requiring a bond and ordered to duty not requiring a bond shall, upon being relieved and after accounting for all funds and property in his possession, submit a request for termination of his bond to the Commandant of the Marine Corps (Code CDA). In making application for termination of a bond, an accountable officer should state the place, date, and to whom the funds and property were transferred or deposited.

1. It shall be the responsibility of the senior supply officer at each Marine Corps activity to monitor all official bonding actions per: tinent to the military and civilian personnel under his cognizance.

2. In order to insure that all supply department personnel both military and civilian, that

are performing duties requiring the giving of bond are properly bonded, or that the giving of bond was waived in accordance with instructions contained in this part D, the senior supply officer at each Marine Corps activity shall cause a file to be maintained in which will be listed each position or billet for which a bond is required of the incumbent; the name and rank of the per son occupying each such position or billet; the value of the bond; the effective date of the bond, or if waiver was issued, the date of the waiver; the name of the surety com. pany; and the expiration date of the bond.

The senior supply officer shall periodically check to assure himself that bonding regula. tions are being complied with by persons com

erned and that premiums are paid promptly as required.

2. An agent officer or a collection agent relieved from duty requiring a bond shall, upon being relieved and after accounting for all funds in his possession, submit a request for termination of his bond to the Commandant of the Marine Corps (Code CDA), via the disbursing or supply officer whom he

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