7. A memorandum copy (Standard Form No. 1103a) of each bill of lading issued during the day will be mailed to the Commandant of the Marine Corps (Code CSJ), except those pertaining to transportation of household goods and personal effects which will be forwarded as outlined in subparagraphs 7a and 7b below. The required copy will include bills of lading issued for the account of all agencies of the government as well as the Marine Corps and will contain the estimated cost of transportation charges involved, to be shown by the shipping officer in the block immediately to the right of the weight column. Such action may require the assistance of the local carriers agent. A memorandum copy of any bill of lading cancelled during the day will also be included. When transportation charges are payable from Army, Navy, or Air Force appropriated funds, an additional memorandum copy of the bill of lading will be mailed to the Navy Central Freight Control Office governing shipment as set forth in Navy Shipping Guide, Article 1800.4, or to the Office of the Chief, Transportation Division, Department of the Army, Washington 25, D. C., as appropriate.

a. Van shipments. When carrier's bill (Standard Form 1113) is received, the shipping officer will attach thereto the memorandum copies of Standard Form No. 1103a and supporting papers as required, and forward same to the Commandant of the Marine Corps (Code CSJ).

b. Express, freight, and freight forwarder shipments. Two (2) memorandum copies of Standard Form 1103a with estimated cost shown thereon shall be attached to the application for shipment and the certified copies of orders and forwarded to the Commandant of the Marine Corps (Code CSJ) as soon as possible after the shipment goes forward.

8. The memorandum copy marked "PROPERTY RECEIVED COPY" will be mailed to the consignee as soon as prepared. Upon receipt of this copy in the consignee's office it will be filed as a record of property received.

9. Through bills of lading will be issued in all instances between initial and ultimate points of shipment, except where specific instructions to the contrary have been given. In cases where shipments are to move through a port of agress, thence via Government vessel, the bill of lading should be prepared to show that port as the destination and should show the name of the consignee and ultimate destination in accordance with current instructions.

10. When a shipment is made under contract or special rates, notation of such fact will be made on the face of the bill of lading. 11. A bill of lading covering shipment of property in carload lots will have noted

there on the initials and number of the car in which the property is loaded together with the seal numbers placed on the doors. When preparing bills of lading for carload shipments, only one car will be billed on each bill of lading except in cases covered by Rule 24 of the Consolidated Freight Classification involving overflow carloads.

12. Every precaution should be taken to guard against the shipment of Government property on a commercial bill of lading or commercial express receipt, since payment to the carrier of the transportation charges will not be made by the Government on such commercial document alone. If, however, Government property unavoidably moves on a commercial bill of lading or commercial express receipt, the words "TO BE CONVERTED TO A GOVERNMENT BILL OF LADING'' must be placed on the original commercial document and all copies thereof in a conspicuous manner. The original commercial document must be immediately forwarded by the shipper to the Government official who authorized the shipment, or may, by agreement with the carrier receiving such shipments, be surrendered to the carrier, or its agent, to accompany the shipment, or, at the discretion of the carrier, to be transmitted to destination by such other means as the carrier may elect. The procedure to be followed by the shipper, by the Government official who authorized the shipment, and by the consignee in connection with the shipment of government property which unavoidably moves on a commercial bill of lading or commercial express receipt is as follows:

a. Whenever the original commercial bill of lading or commercial express receipt is surrendered to a carrier, a certificate must be placed on the original commercial document and on all copies thereof as follows "INITIAL CARRIER'S AGENT, BY SIGNATURE BELOW, CERTIFIES THAT HE RECEIVED THE ORIGINAL OF THIS DOCUMENT' and a memorandum copy of the original commercial document must be immediately forwarded by the shipper to the Government official who authorized the shipment. Upon receipt of the memorandum copy of the commercial document this official

should promptly prepare, or cause to be prepared, a Government bill of lading covering the property involved, sign it as issuing officer, and forward it to the consignee without delay, retaining the memorandum copy of the commercial document for his files. When the shipment and the original commercial document are delivered to the consignee by the carrier, the consignee should crossreference the Government bill of lading, received from the Government official who authorized the shipment, and the original commercial document, securely attach the

53151

commercial document to the Government bill of lading, execute consignee's certificate of delivery on the Government bill of lading and promptly surrender it to the destination carrier for billing.

on

b. Whenever the original commercial bill of lading or commercial express receipt is forwarded by the shipper to the Government official who authorized the shipment, this official should immediately prepare, or cause to be prepared, a Government bill of lading, covering the shipment involved, which should be signed by him as the issuing officer. The commercial document which the property was shipped should be securely attached to the Government bill of lading and both the Government bill of lading and the commercial document should be cross-referenced and forwarded to the consignee without delay for execution of consignee's certificate of delivery on the Government bill of lading and surrender thereof to the destination carrier upon delivery of the shipment.

c. In either of the above cases the signature of the agent of the initial carrier will not be required on the Government bill of lading as it will appear on the commercial document.

13. The classification description to be shown on the bill of lading is important as it serves as a basis for determining the rate applicable on the shipment. The lowest rated property applicable description appearing in the carrier's classifications or tariffs will be used when known. If this description does not parallel Marine Corps nomenclature, the latter will be shown in parentheses following the classification of tariff description. Classification descriptions given in the Army and Navy Freight Classification Guides will be used when shipping Marine Corps stock items on class rates but the descriptions given in commodity or exceptions tariffs will be used when commodity or exception rates are applicable. When shipments move under Section 22 Quotations the description given in the applicable quotations will be used. If the proper classification or commodity tariff description cannot be determined, a clear non-technical description of the article will be used.

14. The weight of each separate commodity included in a mixed shipment will be shown directly opposite that commodity under description of items on a Government bill of lading. In no case will the weight of more than one commodity be combined except as provided in the governing freight classification.

15. Bills of lading covering shipments to points outside the continental limits of the United States must show consignee and final destination and the value of the entire shipment, except that the value of household goods shipped at a limited valuation, or the

value of the property handled with troops should not be indicated on bill of lading. The cubic measurement in feet must also be shown on all shipments. Value may be shown in one amount for the entire shipment but measurements should be in detail, not showing the three dimensions (except on some extraordinary pieces) but the number of cubic feet or decimal fractions thereof, for each item.

16. A bill of lading issued for supplies to be forwarded by conveyance owned or leased by the Government should show that no payment is to be made for the service.

17. Bills of lading should show the exact facts. If the delivery is made on April 29, the bill of lading should show that fact with the actual condition as revealed at the time; the exact or full nature of the loss or damage, if not then known, to be furnished the company thereafter as soon as possible. If for any reason the bill of lading is not delivered to the carrier upon receipt of shipment, a receipt for the goods actually received should be given to the carrier and the bill of lading when delivered should show the date of its delivery as well as the date of delivery of the shipment and any other facts pertinent thereto, so as to furnish a correct statement of the transaction with no fictitious presumptions to be corrected later by outside evidence.

18. Military impedimenta such as described in items 32660 through 32672 of the Consolidated Freight Classification, will be covered by Government bills of lading. Under the provisions thereof, the property may be shown on the bill of lading as "MILITARY IMPEDIMENTA" without other specific descriptions. The carriers will apply a rating of third class carload at a minimum weight of 24,000 pounds and first class rating on less than carload quantities. Military impediments may be loaded in cars regardless of carriers packing requirements. However, if such shipments are made they should be confined to cases where each article to be shipped would be difficult to classify or weigh because of the conglomerate nature of the material. In any event an itemized packing list showing the actual or estimated weights of each article included therein, will be kept on file by shipping officers for future references.

19. The use by the consignee of a temporary receipt in lieu of a U. S. Government Bill of Lading will be restricted to instances where the receipt of the original bill of lading is delayed and where immediate delivery of the shipment is imperative. Under no circumstances will transportation charges be paid on a temporary receipt, hence, in order that prompt payment may be made to the carrier, the person responsible for issuing the temporary receipt will maintain a record of the receipts issued and properly replace such temporary receipts with the original bill of lading or the certificate in lieu of lost bill of lading.

53250 ACCOMPLISHMENT OF

BILL OF LADING

1. When freight is delivered to a common carrier for transportation, complete delivery to the consignee in equally good condition and with a reasonable dispatch is expected. If these conditions are not fulfilled by the carrier a claim for the monetary loss sustained is the only available remedy. That action however does not always compensate the shipper or consignee for the inconvenience resulting because of damage or loss of property. For this reason the determination of the cause or contributary factors responsible for the loss, damage, or delay, with a view to finding a remedy, is of vital and far reaching importance to all concerned.

2. ACKNOWLEDGMENT OF SERVICE. The accomplishment of a bill of lading constitutes an acknowledgment that the service called for thereby has been performed by the carrier. A bill of lading thus accomplished becomes evidence upon which payment for the service will be made. Transportation officers will accomplish and surrender Government bills of lading to the delivering carrier as soon as possible.

3. VERIFICATION. In order to ascertain whether the carrier has fulfilled all its legal and other obligations, every bill of lading will be carefully compared with a strictly accurate tally of the shipment as delivered by the carrier. The receiving officer and/or transportation officer must fully coordinate their activities in receiving shipments and accomplishing bills of lading so that confusion may be avoided, the interest of the Government protected, and the carriers may receive fair and honest treatment for the services rendered.

4. PREPARATION OF ACCOMPLISHMENT OF BILLS OF LADING. Accomplishment will be effected by the consignee's execution of certificate of delivery on the original Government bill of lading (Standard Form 1103 or 1131).

a. Name of Transportation Company

(1) Line-haul carrier and switching service. The name in full, of the last linehaul carrier on movement of the property will be entered. When delivery of carload shipments is effected through switching by other than the last line-haul carrier, such switching service will be indicated in parenthesis immediately following the name of the last line-haul carrier; for example: ''(Switching by B&O RR)"'.

(2) Freight Forwarder. The name of the freight forwarder will be entered by the receiving officer on shipments by freight forwarders, followed, in parenthesis, by the name of the last line-haul carrier employed by the forwarder.

b. Point of Delivery. The point of delivery entered will indicate specifically where the transportation service, including switching, actually terminated.

c. Weight.

(1) Weight to be receipted for. The weight entered on the certificate of delivery, with the exception of shipments stopped in transit for partial unloading, will be the gross total of weights shown in the body of the bill of lading (including dunnage) less the weight of missing or irreparable damaged property, if any. Instructions in connection with shipments stopped in transit for partial unloading are contained in paragraph 53307. When incoming shipments are weighed at the receiving activity because of evident loss, damage or obvious error in weight indicated in the body of the bill of lading, the delivery weight will be stated (in all cases) in the consignee's certificate of delivery. No attempt will be made by the receiving activity to adjust this weight to allow for shrinkage, temperature, or dunnage allowances. In no case will the minimum carload or truckload weight be entered as weight of shipment in lieu of actual gross weight.

(2) Railroad Scale Weights. Railroad scale weight, determined on both loaded and empty cars may, in such cases, be specified in accomplishment of bills of lading unless there is evidence that seals placed on cars at the point of origin have been tampered with, or that damage or shortage has occured between the time of weighing and the time of delivery.

d. Signature. If the consignee does not personally affix his signature, the person signing will certify that he is duly authorized to do so, citing his authority, as for example, "By direction"'

e. Date. The date entered will be the exact date when shipment was delivered by the carrier.

f. Delivery Service on Less-than-carload Shipments. Indicate whether delivery service was or was not performed by the Government. Service performed by a local cartage company under a drayage contract with an activity is to be considered as having been performed by the Government.