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applications to the postmaster at the office of issue. The latter shall then notify the remitter that the payee or indorsee demands the duplicate order, and, after changing his records and destroying the application in favor of the remitter, forward to the department the application prepared at the paying office.
(e) Applications originating in the United States for duplicates of lost orders issued at or drawn upon post offices in any of the countries with which business is transacted on the domestic basis shall be forwarded directly to the Third Assistant Postmaster General, Division of Money Orders.*+ [Sec. 1446]
17.40 Application for duplicate order at issuing office. (a) When an application for a duplicate of a lost order is received at the office where the order was issued, the postmaster shall compare the particulars of the order as entered therein with the remitter's application on which the order was issued, to see if both the office and serial numbers and all other particulars are correctly given, and especially whether the order should have been drawn on the office named as paying office in the application for duplicate. The postmaster shall also be sure that there is not on file a notice of payment at an office other than that on which drawn. When the application for duplicate is certified at the issuing office, the following shall be written or stamped across the remitter's original application and at offices where the register of money orders issued is in use opposite the entry of the order in the register : “ Duplicate applied for in favor of
(remitter or payee, as the case may be),
19.- Original not to be repaid." The issuing postmaster shall enter correctly the number of his office in the upper left corner of the application.
(b) To guard against the possibility of paying a money order more than once, the postmaster at the office of issue shall not certify or forward an application for a duplicate order prior to the expiration of the thirty-sixth day following the date on which the original was issued : Provided, however, That an application may be accepted, certified, and forwarded at once if the applicant or the party in whose favor the application is made shall execute a good and sufficient bond of indemnity (Form 6116) in a penal sum not less than the amount of the order, conditioned for the refund of the amount paid on the duplicate in the event that after payment thereof any other person shall establish a valid claim to the original order, or in case it shall appear that the original has been paid
to the rightful owner at another office.*+ [Sec. 1447]
17.41 Execution of certificate of paying office. When application for a duplicate of a money order alleged to have been lost is received at the paying office from the issuing office, the postmaster, before executing the certificate as to nonpayment of the original, shall examine his file of coupons or advices of paid orders to ascertain whether payment has already been made on the original or a duplicate. If he finds that the order has not been paid, he shall execute the required certificate to that effect and forward the application to the department. If the order was issued in the United States, or in any one of the foreign countries with which business
**For statutory and source citations, see note to 8 17.1.
is transacted on the domestic basis, he shall, by copying from the application for duplicate, or from his advices of unpaid orders, prepare and file with his coupons of paid orders a description of the Iost order on Form 6002-a, upon which he shall make a memorandum as follows: "Duplicate applied for in favor of (payee or remitter),
19.-," the date to be inserted being that of the certificate. Particular care shall be taken to avoid mistakes in writing the amount on Form 6002–a. If it is found that the original order has been paid, the application shall be returned to the issuing postmaster with a statement to that effect, giving date of payment.*+ (Sec. 1448]
17.42 When application for duplicate may be accepted. The issuing postmaster shall not accept an application for a duplicate order to be issued on account of loss of the original until sufficient time for receipt of acknowledgment from the payee has elapsed unless it is known that the original has been lost or destroyed or has gone astray. The application may be accepted if the postmaster at the office of payment reports that the order has not been paid, but an inquiry as to payment of a domestic money order shall not be forwarded to the paying office on Form 6193 until 15 days after the issue of the order, unless the remitter can exhibit a letter denying receipt of the remittance written after the lapse of ample time for the payee to have received the letter in which the order was inclosed.*+ [Sec. 1449]
17.43 Recovery of lost order. When a money order alleged to have been lost comes into the possession of the remitter, payee, or indorsee thereof after application for a duplicate has been made, the postmaster to whom the order is presented shall notify the Third Assistant Postmaster General, Division of Money Orders, who may authorize the payment or repayment, as the case may be, of such original order, provided no duplicate has been issued in lieu thereof. If such duplicate has been issued, the postmaster to whom the order is presented shall write across it the words "Canceled-Duplicate issued.” If the person who presents the order requires the postmaster to return it to him, he may do so; but if not, the order shall be sent to the department for disposal.*+ (Sec. 1450]
17.44 Payment of orders invalidated by indorsements. (a) An original or duplicate money order bearing more than one indorsement is invalid in the hands of anyone other than the remitter, payee, or first indorsee. (See $ 17.25.) The holder of such an order, if he is the second or any subsequent indorsee, to obtain the amount thereof, shall make application for a duplicate or triplicate, as the case may be, and furnish such proof as the Post Office Department may require relative to the genuineness of the indorsements.
(b) Application for a duplicate of an illegally indorsed or mutilated or defaced money order shall be made on Form 6002, and may be received at either the issuing or paying post office. The coupon as well as the order itself shall be forwarded with the application to the Third Assistant Postmaster General, Division of Money Orders. If the application is made through the office at which the order was issued, a record of it shall be made as provided in 17.40. Page 246
**For statutory and source citations, see note to $ 17.1. If the application is made through the office drawn on, the postmaster thereat shall place in his files a memorandum thereof as provided in § 17.41.*+ [Sec. 1451]
CROSS REFERENCE: For regulations relating to payment to payee or first indorsee when order has been more than once indorsed, see 17.26.
17.45 Duplicate orders to be issued only by Department. Duplicate money orders shall be issued only by the department and not by postmasters under any circumstances.** [Sec. 1452]
17.46 Offices upon which duplicates may be drawn. A duplicate money order shall be drawn only upon the office where the original was issued, or upon the office on which the original was drawn, and payment or repayment shall be made only at such offices. When the payee of a duplicate resides at a place distant from the office on which it is drawn, it may be paid by the issue of a new order for the same amount, less fee, on the money-order office nearest such payee's place of residence. He shall receipt the duplicate, or indorse it to the postmaster at the office on which it is drawn, and send it to the latter with request for payment thereof by the issue of a new order, naming the office on which the new order shall be drawn.** [Sec. 1453]
17.47 Record of payment or repayment by duplicate. Upon presentation of a duplicate of an order which was drawn on his office, the postmaster shall look for the description of the original order on Form 6002–a, filed as provided in § 17.41, with the coupons of orders paid thereat, or for the advice; and upon effecting payment shall see that record of the number of the duplicate and date of payment be made on Form 6002–a, thus: "Paid by duplicate No.
19." Similarly, when repayment is made on a duplicate order a note giving the number of the duplicate and the date of repayment shall be made across the face of the remitter's original application and in the register of orders issued at offices where such a record is kept. The coupon attached to the duplicate after being stamped with the date of payment or repayment shall be separated therefrom and filed in its proper place among other coupons of paid and repaid orders; and the duplicate order itself, stamped with the date of payment or repayment as voucher for the disbursement, shall be treated as other paid orders. The record kept on Form 6002–a shall be attached to the coupon or the advice and filed therewith when payment of duplicate is made at the office on which the original was drawn. Before payment or repayment is made on the duplicate particular care shall be taken to see that it agrees with the record as to amount.*+ [Sec. 1454]
17.48 Precautions against double payment. (a) When a money order more than a month old is presented at the paying office, the postmaster shall examine his file of coupons of paid orders to see if he has any record of the order, and if he finds that an application for a duplicate of the order has already been certified and forwarded he shall follow directions given in § 17.43. Similarly, when an order more than a month old is presented for repayment the postmaster shall examine the application on which it was issued, and the file of
**For statutory and source citations, see note to § 17.1.
paid coupons. If a duplicate has been applied for, neither payment nor repayment shall be made on the original without special authorization from the department as provided in § 17.43. Clerks in charge of contract stations shall be careful in this respect and shall in case of presentation of a money order more than a month old, inquire of the main office whether an application for a duplicate has been certified.
(b) At first- and second-class offices where the payments are numerous, in addition to the memoranda to be made on advices or filed with coupons of paid orders as provided in § 17.41, a separate card record of applications for duplicate money orders may be kept on Form 6002–a for the convenience of the paying clerk.*** [Sec. 1455]
17.49 Invalid money orders. (a) Domestic money orders shall not be paid at the offices upon which they are drawn, or at the offices of issue after 1 year from the last day of the month of issue of such money orders; but such money orders shall be sent to the Post Office Department and shall be paid by a warrant of the Postmaster General countersigned by the Comptroller General of the United States out of any money in the Treasury to the credit of the Post Office Department, to the extent of the moneys paid in on this account, the payments so made to be charged to an appropriation account hereby created to be denominated "Unpaid money orders more than one year old.”
(b) The Postmaster General, upon evidence satisfactory to him, and under such special regulations as he shall prescribe, may cause payment to be made, in the manner prescribed in 39 U.S.C. 718, 729, of the amount of any domestic money order remaining unpaid after the lapse of three years from the date of its issue. It shall be the duty of the General Accounting Office to maintain a complete and permanent record of all unpaid money orders issued by postmasters in the United States, or such of its insular possessions as are amenable to the authority of the Postmaster General for payment within its own territory, such record to serve as a basis for adjudicating claims for payment by warrant of the amounts of said orders.
(c) The holder of an original or duplicate money order which remains unpaid after the lapse of 1 year from the last day of the month of issue of the original, in order to obtain payment of the amount thereof, shall present such original or duplicate order to the postmaster at a money order office, who shall forward it to the Third Assistant Postmaster General, Division of Money Orders, with an application from the holder for a warrant for the amount. The application shall be made on Form 6003 and signed by the claimant. If the department is satisfied that the order has not been paid or repaid and that the applicant is entitled thereto, a warrant for the amount thereof, drawn upon the Treasurer of the United States, shall be issued without charge to the applicant and mailed to his address. The Post Office Department, however, before issuing a warrant for the amount of an invalid money order, whether to the remitter, payee, or indorsee, or legal representative, heirs, or assigns of either, may require him or them to furnish a bond of indemnity in a penal sum of the amount of the money order, for the purpose of securing the department against loss in the event that any other person shall establish a valid adverse claim to the order.
**For statutory and source citations, see note to $17 1. fFor source citation, see note to 8 17.1.
(d) The regulations governing applications for duplicate money orders, where not inconsistent with the provisions of this section or $ 17.50, shall apply to applications for warrants in payment of orders which have become invalidated by age.t (Sec. 5, 22 Stat. 528, sec. 4, 28 Stat. 32, sec. 304, 42 Stat. 24, sec. 4, 28 Stat. 107, 29 Stat. 648; 39 U.S.C. 718, 730) [Sec. 1456]
CROSS REFERENCE: For regulations of the General Accounting Office, see 4 CFR Chapter I.
17.50 Lost invalid money orders. (a) Whenever a money order, which has not been paid within 1 year from the last day of the month of issue, has been lost, the Postmaster General, upon the application of the remitter or payee of such order, shall issue a warrant for the payment thereof, as provided for in 39 U.S.C. 718, without charge, on the certificate of the General Accounting Office, or upon such other proof satisfactory to the Postmaster General, that the order has not been paid.
(b) Application for the issue of a warrant in lieu of an order invalidated by age, which is alleged to have been lost, shall be made in accordance with the preceding section. Satisfactory proof of such loss shall be submitted to the postmaster, who shall transmit the same to the Post Office Department with the application for the warrant.
(c) A warrant in payment of a money order which has become invalid because of age shall be issued if the original money order accompanies the application therefor and a duplicate money order has not been issued, provided no adverse claim to the amount of the order is pending. If the money order has been lost, the warrant shall be issued under the same conditions, provided the order is listed as outstanding and unpaid in the records of the General Accounting Office, but unless so listed a warrant shall not be issued when the order does not accompany the application.f (R.S. 4040, sec. 11, 28 Stat. 33, sec. 304, 42 Stat. 24; 39 U.S.C. 729) Sec. 1457)
INTERNATIONAL MONEY-ORDER SERVICE
17.51 Establishment of international money-order service. The Postmaster General may conclude arrangements with the post departments of foreign Governments with which postal conventions have been or may be concluded for the exchange, by means of postal orders, of small sums of money, not exceeding $100 in amount, at such rates of exchange and under such rules and regulations as he may deem expedient; and the expenses of establishing and conducting such systems of exchange may be paid out of the proceeds of the moneyorder business. (R.S. 4028, sec. 1, 25 Stat. 654; 39 U.S.C. 712) [Sec. 1458]
17.52 Domestic regulations govern international service; exception. As far as practicable, the regulations concerning domestic