FROM JOHN G. SMITH
501 WA HINGTON AVE.
WILKEVILLE, N.Y. 13647

Retun Postage Guaranteed

(b) The sender may in his return address request that mail, other than registered, insured, and certified, be held for not less than 3 days or more than 30 days. See § 159.3(b) for registered, insured, and certified mail retention periods. Requests to lengthen or shorten retention periods to not less than 3 nor more than 30 days will be honored only at the sender's request.

Examples:

Return in 3 days to:

Frank B. White,

2416 Front Street,

St. Louis, MO 63135.

Return in 30 days to:
Frank B. White,
2416 Front Street,
St. Louis, MO 63135.
Return postage guaranteed.

§ 122.4 Simplified address.

(a) General distribution without individual names and addresses-(1) Rural route, star route, and post office boxholders. Mail, except that which is sent under a franking privilege by a Member or Member-elect of the Senate, may carry the following simplified address when general distribution is desired for:

(i) Each boxholder on a rural or star route.

(ii) Each family on a rural route (at any post office).

(iii) All boxholders at a post office without city or village carrier service. POSTAL CUSTOMER, Local

A more specific address such as "Rural Route Boxholder" followed by Local or by the name of the post office and State

may be used. See § 132.4(f) (1) (vii) for the only applicability of this section to second-class matter.

(2) City routes and post office boxholders. (i) The individual name and street address or post office box number may be omitted from the address on official matter mailed by agencies of the Federal Government and any State, county, or municipal government or the Governments of the District of Columbia and the Commonwealth of Puerto Rico when distribution is to be made to each stop or possible delivery on city or village carrier routes, or to each post office boxholder at a post office which has city or village carrier service. The forms of address may be used:

(a) Postal Customer, Local.

(b) Residential Customer, Local. (Delivery desired at residences only.)

(c) Business Customer, Local. (Delivery desired at business address only.)

(ii) Prepare pieces for mailing as prescribed by § 122.4 (a) (3) and 134.4(c). At least 10 days before date of mailing, the mailer must furnish to the postmaster of the post office where the pieces are to be mailed:

(a) Total number of pieces.

(b) Manner in which postage will be paid.

(c) Names of all letter carrier post offices where deliveries will be made, and number of pieces for each.

(d) Proposed date of mailing.

(e) A sample of the mailing piece. (iii) The postmaster will furnish the mailer a schedule for mailing which must be followed by the mailer.

(3) Preparation requirements. (i) All pieces for the same post office must be tied, so far as practicable, in packages of 50. A facing slip must be attached showing distribution desired, such as rural route, city route, post office boxholder. If the pieces are tied in quantities other than 50 for each separation, show the number of pieces on the facing slip.

(ii) If selective distribution is desired, a sufficient number of pieces must be presented to cover the route or routes selected. Show the route numbers on the facing slips.

(iii) For other than official mailings under penalty or "Postage and Fees Paid" imprint (see § 137.2), postage at the proper rate must be fully prepaid by a method that does not require cancellation: by permit imprints, second-class imprints, meter stamps, or by means of precanceled stamps, precanceled

stamped envelopes, or precanceled postal cards.

(iv) Designations such as Farmer, Food Buyer, Voter, are not permitted. (b) "Occupant.” To address mail to a specific street number without addressing the occupant by name, or to a post office box without addressing the boxholder by name, the following style may be used:

Postal Customer (or Occupant, Householder, Resident)

(Street and Number, Including Apartment Number, if any, or Post Office box number)

(Post Office and State, or Local, and
ZIP Code)

(c) Number of customers. On request, postmasters will furnish, without charge, information as follows:

(1) Number of post office boxholders. (2) Route numbers and number of boxholders on each rural and star route. (3) Route numbers and number of families on each rural route.

(4) Number of possible deliveries or possible stops, with or without stores or office buildings, within the total delivery area or on particular carrier routes.

(d) Mailing under congressional frank-(1) Members and Members-elect of the Senate. All mail sent under the franking privilege by a Member or Member-elect of the Senate must be addressed to the recipient by name and post office address.

(2) Members and Members-elect of the House of Representatives. (i) Mail sent under the franking privilege of a Member or Member-elect of the House of Representatives may be addressed under the simplified forms in §§ 122.4(a) (1) and 122.4(b) for delivery to customers within the district the Member or Member-elect was elected to represent; and within such other area of the State as may be encompassed in his district under a reapportionment law. Mail so addressed will be delivered within that district to any or all of the following:

(a) Each boxholder on a rural or star route or each family on a rural or star route.

(b) Each post office boxholder.

(c) Each stop or possible delivery on city carrier routes.

(ii) The information in § 122.4(c) will, on request, be furnished for a congressional district in those instances where a post office serves areas which are located in more than one district.

(iii) Simplified address mailings sent under the frank of a Member or Member-elect of the House of Representatives must be prepared as prescribed in § 122.4(a) (2). Each facing slip should show the congressional district in which delivery is to be made.

(iv) Representatives elected at large may send franked mail with simplified address to postal customers within the entire State which elected the Member.

(v) Franked mail of a Member or Member-elect addressed to a recipient outside of his congressional district must be addressed by name and post office address.

§ 122.5 Mailing list services.

(a) Correction of mailing lists—(1) Service available. Mailing lists submitted by Members of Congress, Federal agencies, departments of State governments, municipalities, religious, fraternal, and recognized charitable organizations and mailing lists used by concerns or persons for the solicitation of business by mail will be corrected as frequently as requested. Postal employees must not compile mailing lists, including occupant lists. Persons other than postal employees may not copy or record by any other means names or addresses from city or rural carrier cases.

(2) Name and address lists-(1) Method of submission. Submit typewritten or printed lists on cards, one name and address to a card, to the post office that serves the addresses. The cards should be about the size and quality of a postal card. Data processing cards are acceptable. The owner of the list must place his name in the upper life corner of each card. The employee responsible for the correction and return of the mailing list will record the name and address of the owner, number of cards or sheets, and date received for accounting purposes. At third- and fourth-class post offices, mailing lists may be submitted in sheet form. Submit lists by mail only, except large lists presented by local firms for correction.

(ii) Type of corrections to be made. Cross off names to which mail cannot be delivered or forwarded. Correct incorrect house, rural, or post office box numbers. Correct initials where apparently the name is known to the owner of the list. Indicate the head of the family, if known, when two or more names are shown for the same address. Furnish new addresses, including ZIP Code numbers for custom

97-024-73-7

ers who have moved, when permanent forwarding orders are on file. If no change is necessary, mark an X in the upper right corner of the card. New names will not be added to a list. See § 122.5 (c) for delivery sequence.

(3) Occupant lists—(i) Method of submission. Submit lists of street addresses on cards (as described in § 122.5 (a) (2) (i)), one address to a card, or in sheet form, provided the sheets are made up separately by carrier routes and each sheet bears the list owner's name and address.

(ii) Type of corrections to be made. Correct lists for mail addressed to "occupant" and street address. Cross off numbers representing incorrect or nonexistent street addresses, but do not change or add numbers. Indicate business addresses by inserting B opposite the number. Indicate addresses on a rural route by R. Indicate the number of separate family units opposite addresses of apartment houses or other multiple dwellings. If no change is necessary, mark an X in the upper right corner of the card or sheet. Group corrected cards or sheets by routes when returning to the owner so that he may handle and label mailings by routes.

(4) Charges. (i) The minimum charge for each list corrected is $1. For lists of more than 20 names or addresses, the charge is 5 cents per name or street address including individual apartments. Where rural routes have been consolidated or changed to another post office, no charge will be made for correction if the list contains only names of persons residing on the route or routes involved.

(ii) Except for authorized users of official mail, payment must be made in advance by cash or money order. Lists should not be returned to commercial mailers until charges and postage fees have been collected.

(iii) Payment for correction of lists submitted by Members of Congress and Federal agencies is made under the official mail reimbursement program. Submit a report of the applicable charges and the name of the Member of Congress or Federal Agency for which the list is corrected to:

Postal Revenue Officer, Finance Department,

U.S. Postal Service, Washington, DC 20260.

(5) Postage on lists. Typewritten lists are subject to postage at the first-class rate. Those prepared by stencil, mimeograph, printing, or similar process may

be mailed at the third- or fourth-class rate depending on the weight. Return lists to customers free of postage.

(b) Furnishing address changes to election boards and registration commissions. Residential change-of-address information is available to duly constituted election boards of registration commissions using permanent registration, at a cost of 5 cents for each changeof-address Form 3575 notwithstanding the schedule of fees in § 262.7. An election board or registration commission desiring this information must submit to the postmaster a written request signed by an authorized official. The postmaster will send the request to the Regional Director for approval. On approval, the postmaster will receive necessary instructions from the Regional Director for release, control, and return of change-of-address Form 3575.

(c) Address cards arranged in sequence of carrier delivery. Arrange address cards in sequence of carrier route delivery without charge. Each card must include only one address. Withdraw cards with incorrect, nonexistent, or other undeliverable addresses and correct at the charges provided in § 122.5 (a) (4). Mailers may submit address plates or stencils instead of cards when satisfactory arrangements can be made to handle them. A card may be inserted for each existing address that is not included in the owner's address cards, plates, or stencils. Postmasters must check to see that mailers whose lists have been arranged in sequence prepare bundles for each route with the individual pieces in address sequence. This service shall not be provided to mailers who do not make the required premailing preparation. It must not be provided as a substitute for the list correction service provided by § 122.5(a).

(d) Furnishing city and State schemes. To assist volume mailers in preparing their mailings, postmasters may furnish, on request, a copy of the city scheme or the State scheme used by clerks for sorting mail, and he may arrange address cards, plates, or stencils by carrier routes.

(e) ZIP coding of mailing lists—(1) Single-ZIP-Coded offices. It is the mailer's responsibility to ZIP Code mailing lists for the single ZIP-Code post offices described in § 122.6(c) (2) and the multi-ZIP-Coded post offices described in § 122.6(c) (3) (see also § 122.6(c) (4).)

(see

(2) Multi-ZIP-Coded post offices. Under the following conditions, post offices will sort mailing lists consisting of addresses for the multi-ZIP-Coded post offices described in § 122.6(c) (3) also § 122.6(c) (4)) according to five-digit ZIP Code delivery units at a charge of $1.50 per thousand addresses or fraction thereof, payable to the local postmaster upon submission of the list:

(i) Mailers with EDP equipment must first match their mailing lists with Postal Service EDP magnetic tapes or data processing cards, or both, to obtain the maximum number of ZIP Codes for those addresses which were previously zoned and which were unaffected by zone boundary changes when the ZIP Code system was introduced. It will also provide ZIP Codes for one-code offices. The addresses to be separated by the post offices must be submitted on cards about the size and quality of a postal card. Data processing cards are acceptable. The cards must be separated by the post offices of address and submitted by the owner to his local post office.

(ii) Post offices will not write ZIP Codes on individual cards. The cards will be sorted to local ZIP Code areas by city primary distributors and will be securely tied in bundles with a facing slip on each bundle reading "All for ZIP Code Area

.."Return the ZIP Coded bundles to the post office or the owner according to who submitted the cards.

(iii) Mailing lists should be wrapped by the owner for mailing, when practicable, and must bear the name and address of the owner. The local postmaster shall enclose addressed penalty labels (Label 41) for use in returning the coded cards to his office.

(iv) Gummed labels, wrappers, envelopes, or postal or post cards indicative of one time use will not be accepted as mailing lists.

[35 F.R. 19404, Dec. 23, 1970, as amended at 38 FR 1931, Jan. 19, 1973]

§ 122.6 Zip Code system.

(a) Description. ZIP Code is a fivedigit coding system which identifies each post office and each delivery unit at large offices and associates each with the sectional center or major office through which mail is routed for delivery. The first three digits identify the sectional center or major city. The last two digits identify the post office or other delivery unit.