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of patrolling may be used. In such cases, the use of sentry dogs should be considered in arriving at the appropriate method of offsetting the need for additional guards, as well as possible reductions in personnel. If it is determined to be in the Government's interest to use this type of protection, advice should be obtained as to acquisition (lease, purchase, or donation), training, use, and care, from the nearest police department using sentry dogs. When sentry dogs are used, the property should be clearly posted "Warning—This Government Property Patrolled by Sentry Dogs.”

C. Maintenance Standards. The following standards or criteria are furnished as a guide in connection with the upkeep of excess and surplus real properties:

1. Temporary Type Buildings and Structures. Temporary buildings housing personal property which cannot be readily removed to permanent type storage should be maintained only to the extent necessary to protect the personal property. Vacant temporary structures should not be maintained except in unusual circumstances.

2. Permanent Type Buildings and Structures.

(a) No interior painting should be done. Where exterior wood or metal surfaces require treatment to prevent serious deterioration, spot painting only should be done when practicable.

(b) Carpentry and glazing should be limited to: work necessary to close openings against weather and pilferage; making necessary repairs to floors, roofs, and sidewalls

a protection against further damage; shoring and bracing of structures to preclude structural failures; and similar operations.

(c) Any necessary roofing and sheet metal repairs should, as a rule, be on a patch basis.

(d) Masonry repairs, including brick, tile, and concrete construction, should be undertaken only to prevent leakage or disintegration, or to protect against imminent structural failure.

(e) No buildings should be heated for maintenance purposes except in unusual circumstances.

3. Mechanical and Electrical Installations. These include plumbing, heating, ventilating, air conditioning, sprinkler systems, fire alarm systems, electrical equipment, elevators, and similar items.

(a) At facilities in inactive status, maintenance of mechanical and electrical installations should be limited to that which is necessary to prevent or arrest serious deterioration. In most cases, personnel should. not be employed for this work except on a temporary basis at periodic intervals when it is determined by inspections that the work is necessary. Wherever possible electrical systems should be deenergized, water drained from all fixtures, heat turned off, and buildings secured against unauthorized entry. Sprinkler systems should be drained during freezing weather and reactivated when danger of freezing has passed.

(b) At facilities in active status, such as multiple-tenancy operations, equipment should be kept in reasonable operating condition. Operation of equipment to furnish services to private tenants, as well as the procurement of utility services for distribution to tenants, should be carried on only to the extent necessary to comply with lease or permit conditions, or in cases where it is impracticable for tenants to obtain such services directly from utility companies or other sources.

(c) At facilities where elevators and/or high-pressure boilers and related equipment are in operation, arrangements should be made for periodic inspections by qualified and licensed inspectors


insure that injury to personnel, loss of life, or damage to property does not occur.

(d) Individual heaters should be used, when practicable, in lieu of operating heating plants.

4. Grounds, Roads, Railroads, and Fencing.

(a) Maintenance of grounds should be confined largely to removal of vegetation where necessary to avoid fire hazards and to control poisonous and noxious plant growth in accordance with local and State laws and regulations; plowing of fire lanes where needed; and removal of snow from roads and other areas only to the extent necessary to provide access for maintenance, fire protection, and similar activities. Wherever practicable, hay crops should be sold to the highest bidders with the purchaser performing all labor in connection with cutting and removal. Also, agricultural and/or grazing leases may be resorted to, if practicable, as other means of reducing the cost of grounds maintenance. Any such leases shall be subject to the provisions of $ 101-47.203–9 or $ 101-47.312.

(b) Only that portion of the road network necessary for firetruck and other minimum traffic should be maintained. The degree to which such roads are to be maintained should be only that necessary to permit safe passage at a reasonable speed.

(c) Railroads should not be maintained except as might be required for protection and maintenance operations, or as required under the provisions of a lease or permit.

(d) Ditches and other drainage facilities should be kept suficiently clear to permit surface water to run off.

(e) Fencing, or other physical barrier, should be kept in repair suficiently to afford protection against unauthorized entry.

5. Utilities.

(a) At inactive properties, water systems, sewage disposal systems, electrical distribu. tion systems, etc., should be maintained only to the extent necessary to provide the minimum services required. Buildings or areas not requiring electrical service water should be deenergized electrically and the water valved off. Utilities not in use, or which are serving dismantled or abandoned structures, should not be maintained.



(b) At active properties, water supply, electrical power, and sewage disposal facilities frequently must be operated at rates much below designed capacities. Engineering studies should determine the structural and operating changes necessary for maximum economy. Where leakage is found in water distribution lines, such lines may be valved off rather than repaired, unless necessary for fire protection or other purposes.

(c) Where utilities are purchased by contract, such contracts should be reviewed to determine if costs can be reduced by revision of the contracts.

6. Properties to be Disposed of as Salvage. No funds should be expended for maintenance on properties where the highest and best use has been determined to be salvage.

D. Repairs. Repairs should be limited to those additions or changes that are necessary for the preservation and maintenance of the property to deter or prevent excessive, rapid, or dangerous deterioration or obsolescence

and to restore property damaged by storm, flood, fire, accident, or earthquake only where it has been determined that resoration is required.

E. Improvements. No costs should be incurred to increase the sales value of a property, and no costs should be incurred to make a property disposable without the prior approval of GSA. (See § 101-47.401-5.) [29 F.R. 16126, Dec. 3, 1964, as amended at 30 F.R. 11281, Aug. 2, 1965) § 101-47.4914 Executive Order 11508.

NOTE: A copy of Executive Order 11508 was filed with the Office of the Federal Register as part of the Original Document, Executive Order 11508 appears in full text at 35 F.R. 2855. [35 F.R. 5262, Mar. 28, 1970]

PART 101-48-PART 101-49




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Sec. 103–1.100 103-1.101

103-1.103 103-1.104 103–1.105 103-1.106 103–1.109 103-1.110 103–1.151 103-1.152



103–1.5003 General. Subpart 103–1.1—Regulation System

103–1.5004 Primary responsibility.

103–1.5005 Assignment of responsibilities Scope of subpart.

and delegations of authorHEW Property Management

ity. Regulations System.

103-1.5006 Responsibilities of DepartTemporary-type HEWPMR.

ment officials. Publication of HEWPMR.

103-1.5007 Responsibilities of property Authority for HEWPMR.

management officers. Applicability of HEWPMR. 103-1.5008 Responsibilities of individNumbering of HEWPMR.

uals for public property.

Subpart 103–1.99– Illustrations

103–1.9901 Supplementary part number

Subpart 103–1.50— Authorities and

AUTHORITY: The provisions of this part

103–1 issued under 5 U.S.C. 301; 40 U.S.C. Applicability.

Acquire (acquisition).

SOURCE: The provisions of this part 103–1 103–1.5002-2 Board of survey.

appear at 35 F.R. 13645, Aug. 27, 1970, unless Capitalization (capitalize,

otherwise noted.
Capitalized property.

Subpart 103–1.1-Regulation System

§ 103–1.100 Scope of subpart.
Head of the agency.

This subpart sets forth introductory Maintenance.

material concerning the Department of Materials. 103–1.5002–10 Operating agency.

Health, Education, and Welfare Prop103–1.5002–11 Property.

erty Management Regulations (referred 103–1.5002–12 Property management.

to herein as HEWPMR) in terms of the 103–1.5002–13 Property management officer.

establishment, authority, publication, 103–1.5002–14 Secretary.

applicability, implementation, and sup50-094 0-71-28


103–1.5001 103–1.5002 103–1.5002-1


103–1.5002-4 103-1.5002–5 103–1.5002–6 103–1.5002–7 103–1.5002-8 103–1.5002-9

plementation of the Federal Property Management Regulations (referred to herein as FPMR). It establishes the method of numbering, and provides the procedure for obtaining authority to deviate from regulations prescribed herein. § 103–1.101 HEW Property Manage

ment Regulations System. (a) This subpart establishes the Department of Health, Education, and Welfare Property Management Regulations System, Chapter 103 of the Federal Property Management Regulations System. It states its relationship to the Federal Property Management Regulations (41 CFR Ch. 101), and provides instructions governing the property management operations of the Department of Health, Education, and Welfare (referred to herein as HEW). To effectively provide selective material to specialized groups from the wide range of subject matter covered by the FPMR, the HEWPMR System is divided into segments and published as HEW Manuals, e.g., Materiel Management, Telecommunications, Real Property Management, Facilities Planning and Construction.

(b) The effective date of FPMR throughout HEW will be the date indicated in the respective FPMR unless otherwise provided in the HEWPMR. HEWPMR will be effective on the date of the transmittal notice by which distributed unless otherwise indicated in the respective transmittal notice.

(c) The HEW Property Management Regulations shall include regulations deemed necessary for business concerns, and others, to be informed of basic and significant HEW property management policies and procedures which implement, supplement, or deviate from the FPMR. § 103-1.103 Temporary-type HEWPMR.

HEWPMR include a temporary-type, issued as Circulars, for use under circumstances similar to those specified in FPMR 101-1.103 (a) and (b). Conversion to permanent type HEWPMR shall be made as soon as possible, in most instances within 180 days. $ 103-1.104 Publication of HEWPMR.

(a) The HEWPMR appear in the Code of Federal Regulations as Chapter 103 of Title 41, Public Contracts and Property Management, and are published in cumulative form.

(b) Policies and procedures which directly affect the public will be published in the FEDERAL REGISTER. However, related material, not affecting the public, may also be published in the FEDERAL REGISTER, when its inclusion will provide a logical comprehensive statement of HEW property management policies and procedures.

(c) HEWPMR will be issued in looseleaf form for use by employees of HEW. The material published in the FEDERAL REGISTER will be identified by a solid vertical line to the left of the text. The length of the line will coincide with the length of the text.

(d) All material for issuance at the Department level is published by the Office of General Services, OS-OASA. Original approved and signed manuscripts are filed with that Office. § 103–1.105 Authority for HEWPMR.

HEWPMR are to establish uniform policies and procedures in the Department within the area of property management. They are prescribed by the Assistant Secretary for Administration, under authority of 5 U.S.C. 301 and section 205(c), Federal Property and Administrative Services Act of 1949, as amended (40 U.S.C. 486(c)), delegated by the Secretary. § 103-1.106 Applicability of HEWPMR.

FPMR and HEWPMR apply to all HEW activities unless otherwise specified, or unless a deviation is approved as provided in § 103–1.110. § 103-1.109 Numbering of HEWPMR.

(a) HEW has been assigned Chapter 103 use in publishing its implementing and supplementing regulations. These regulations shall be numbered as provided in FPMR 101–1.109(6). Implementary material is that which expands upon related Federal Property Management Regulation material. Supplementary material is that for which there is no counterpart in the FPMR. Illustration § 103–1.9901 identifies the numbering of supplementing parts assigned to each subchapter. Where material in the FPMR requires no implementation, there is no corresponding number in the HEWPMR. Thus, there are gaps in the HEWPMR sequence of numbers where the FPMR, as written, are applicable to HEW property management functions.

(b) Material issued by operating agencies and staff offices of HEW to comple

ment the HEWPMR shall be identified (b) HEWPMR. In the interest of by prefixes to the number 103, part, sub- establishing and maintaining uniformpart, section, and subsection. The follow- ity to the maximum extent feasible, deing are the assigned prefixes:

viations from the HEWPMR shall be Organization


kept to a minimum. Requests for such

deviations shall be forwarded, through HEW

(None) Office of the Secre

administrative channels, to the Office of tary OS

General Services, OS-OASA, for considOffice of Field Coordi

eration and appropriate action. nation

OFC Facilities Engineering

§ 103–1.151 Exclusion. and Construction

(a) Certain HEW property manageAgency FEC

ment policies and procedures which Individual Regional

come within the scope of this Chapter Office

RO(+Roman No.) Environmental Health

103 nevertheless may be excluded thereService


from when justified. These exclusions Food and Drug Admin

may include the following categories: istration FDA

(1) Policies or procedures which are Office of Education. OE

instituted on an experimental basis, or Health Services and

which are expected to be effective for a Mental Health Ad

period of less than 6 months. ministration HSM

(2) Policies and procedures pertainNational Institutes of Health


ing to other functions of HEW as well Social and Rehabilita

as to property management functions, tion Service---


where there is need to make the issuance Social Security Admin

available simultaneously to all HEW emistration


ployees concerned. The organizations listed above shall,

(3) Speed of issuance is essential, under the prefixes assigned, publish de

numerous changes are required in tailed operating instructions as deemed Chapter 103, and all necessary changes necessary. However, under no circum- cannot be made promptly. stances shall any organization's imple- (4) Issuance having extensive and dementation or supplementation of the tailed information such as manual FPMR or HEWPMR conflict, supersede, guides. or duplicate policies or procedures pre- (b) Property management procedures scribed by these regulatory issuances. and instructions issued under paragraph Material so issued shall follow the num- (a) (2) and (3) of this section will be bering system, format, and arrangement published in Chapter 103 at the earliest of the FPMR and HEWPMR, and will be practicable date. applicable only within the organization

§ 103–1.152 Citation. issuing the publication. Such material shall not be published routinely in the

The HEWPMR will be cited in the FEDERAL REGISTER. Requests for approval

same manner as the FPMR are cited. to publish material in the FEDERAL REGIS

Thus this section, in referring to TER shall be submitted to the Office of divisions of the FPMR system should be General Services, OS-OASA, when publi

cited as “Section 103-1.152 of Chapter cation is deemed appropriate.

103.” When the official Code of Federal [35 F.R. 13645, Aug. 27, 1970, as amended at

Regulations citation is used, this section 35 F.R. 19250, Dec. 19, 1970]

should be cited as “41 CFR 103–1.152."

Any citation of the FPMR and the § 103-1.110 Deviation.

HEWPMR may be identified informally, (a) FPMR. Requests for deviations

for purpose of brevity, as “FPMR” or from the provisions of FPMR shall be

“HEWPMR” respectively, followed by forwarded, through administrative chan

the section number, such as “FPMR nels, to the Office of General Services, OS-OASA, for consideration. Approved

101-1.101" or "HEWPMR 103–1.152." requests shall be forwarded to the Gen- Subpart 103–1.50—Authorities and eral Services Administration for appro

Responsibilities priate action. Requests for deviations shall set forth clearly the nature of the

§ 103–1.5001 Applicability. required deviations and the circum- Whenever the provisions of this substances warranting them.

part are directed to the day-by-day re

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