§ 1-1.1003-5 Pre-invitation notices.

Where pre-invitation notices are used (see § 1-2.205-4), the pre-invitation information shall be included in the Synopsis. The information need not be republished in the Synopsis when the invitation for bids is subsequently issued.

§ 1-1.1003-6 Time of publicizing.

To allow concerns which are not on current bidders mailing lists time to request and receive invitations for bids or requests for proposals from the procuring activity in ample time to prepare bids or proposals before the time set for bid opening or receipt of proposals, procuring activities shall publicize proposed procurements 10 calendar days before issuance of the invitation for bids or request for proposals. If this is not feasible, the synopsis shall be forwarded to the Commerce Business Daily to arrive not later than the date of issuance of the invitation for bids or request for proposals.

[40 FR 2811, Jan. 16, 1975]

§ 1-1.1003-7 Preparation and transmittal. (a) Each procuring activity shall transmit synopses of proposed procurements. Synopses shall be:

(1) Issued in a timely manner in accordance with §§ 1-1.1003-2 and 11.1003-6;

(2) Forwarded daily via airmail unless proximity of the procuring activity to Chicago, Illinois, makes the use of surface mail more appropriate; and

(3) Addressed to:

U.S. Department of Commerce, Office of Field Operations, Commerce Business Daily Section, P.O. Box 5999, Chicago, IL 60680.

(b) Each synopsis message shall be prepared as described below:

(1) Spacing. Except as provided in § 1-1.1003-7(b)(4), lines in the text will begin flush with the left margin and will not exceed 69 typewritten spaces in length. Double spaced lines will be used in the text. Each procurement shall be described in a separate paragraph.

(2) Message number. The first line of the message text will state the "transmittal number" of the message being sent. Synopses will be numbered consecutively by the reporting activity during the calendar year, using a new series of numbers beginning with number one for the first message of each calendar year.

(3) Contracting office and address. The name and address of the contracting office will begin on the second line of the message text and continue straight across the page and on the subsequent line or lines if necessary. No abbreviations are to be used except for the name of the State. The address may include an attention phrase directed to an official by name, title, or reference code.

(4) Description of procurements. The appropriate classification code (see § 1-1.1005 and subparagraph (5) of this § 1-1.1003-7(b)) for each proposed procurement of supplies and services shall begin five spaces from the left margin followed by two hyphens and the description of the procurement. As used in this Subpart 1-1.10, the term "supplies" includes materials and equipment. The description shall be in narrative form, double spaced, with each succeeding line commencing flush with the left margin. The description shall be clear, concise, and in such detail that it will be understood by interested parties. Description shall include, as appropriate, commonly used names of supply items, basic materials from which fabricated, general size or dimensions, citations of specification and drawing numbers, quantities, units of measure, invitation for bid or request for proposal numbers, opening dates, places of delivery, and other pertinent data. Where a term or indefinite quantity contract is involved, the description should so indicate and, where applicable, include a statement as to the duration of the contract period. If an item is covered by one or

more specifications requiring qualification testing and approval, and such requirement has not been waived, the notation "QPL" shall be inserted immediately following the specification number. Federal stock numbers should be included where one has been assigned. Only standard, commonly understood abbreviations may be used. For purposes of clarity, two hyphens should be used instead of punctuation marks to separate quantities, purchase reference numbers, opening dates, and other elements of the description. Copies of the Commerce Business Daily will be helpful as a guide in preparing messages.

(5) Several items on one invitation for bids or request for proposals. Where several items are included in the same invitation for bids or request for proposals, a blanket statement such as "The following described items are to be procured under Invitation for Bids (or Request for Proposals) No. Opening Date

should be inserted following the classification code and preceding the description of the items. If more than one class of supplies or services is involved, enter the code for the class accounting for the largest dollar volume of the procurement.

(6) Procurements involving setasides. If the proposed procurement involves a small business set-aside (see § 1-1.706) or labor surplus area setaside (see § 1-1.804), the synopsis message shall

(i) Where there is a 100 percent small business set-aside, state that "The proposed procurement(s) listed herein is (are) totally set aside for small business." Separate messages should be sent covering those proposed procurements which involve 100 percent small business set-asides in order to facilitate proper identification in the synopsis.

(ii) Where there is a partial small business or labor surplus area setaside, state that "An additional quantity of

(Insert number of units and description)

is being reserved for

(Insert "small business" or "labor surplus area," as appropriate)

concerns under a partial set-aside determination."

(7) Research and development item. Notices which invite the submission of information as to research and development capabilities in given fields of interest shall be headed "Research and Development Sources Sought." This shall be followed by a statement similar to the following: "Firms having research and development capabilities in the field of

(Be specific),

and whose facilities and personnel include

(Describe in substantial detail minimum facilities and personnel required)

are invited to submit complete information to the procuring office listed above. Information furnished should include the total number of employees and professional qualifications of scientists, engineers, and technical personnel; a description of general and special facilities; an outline of previous projects; a statement regarding industrial security clearance, if previously granted; and other available descriptive literature. This is not a request for a proposal."

(8) Names of concerns to whom requests for proposals have been issued. Where the contracting officer determines in accordance with § 1-1.10034(a) that the names of concerns to whom requests for proposals have been issued should be included in the synopsis, such synopsis shall contain substantially the following statement:

Requests for proposals have been issued to the following concerns:

(Name of concern) (Address)

It is suggested that small business concerns or others interested in subcontracting opportunities in connection with this procurement make direct contact with the above firms.

(9) Architect-engineer services project notice. Each notice publicizing procurement of architectural and/or engineering services shall be headed "R. Architect-Engineer Services." The project shall be listed with a brief statement concerning the location, scope of service required, and, where applicable, the relative importance of the significant evaluation factors, the

construction cost limitation, type of contract proposed, the estimated start and completion dates, and the date by which responses to the notice must be received. Appropriate statements shall be made concerning any specialized qualifications, security classifications, and limitations on eligibility for consideration. Qualifications or performance data required from architect-engineer firms shall be described. The foregoing data shall be followed by the statement "Firms desiring consideration shall submit appropriate data as described in Numbered Note 63. This is not a request for a proposal." The name of the responsible procurement office shall then be shown complete with its full address and telephone number. The numbered note will appear in each issue of the Commerce Business Daily as follows:

"63. Architect-Engineer firms which meet the requirements described in this announcement are invited to submit: (1) a Standard Form 254, Architect-Engineer and Related Services Questionnaire, (2) a Standard Form 255, Architect-Engineer and Related Services Questionnaire for Specific Project, and (3) any requested supplemental data, to the procurement office shown. Firms having a current Standard Form 254 on file with the procurement office shown are not required to resubmit this form. Firms responding to this announcement before the closing date will be considered for selection, subject to any limitations indicated with respect to size and geographic location of firm, specialized technical expertise, or other requirements as listed. Following an initial evaluation of the qualification and performance data submitted, three or more firms considered to be the most highly qualified to provide the services required will be chosen for interview. The contract for architectural and/or engineering services will be negotiated. Selection of an architect-engineer firm for negotiation shall be based on demonstrated competence and qualifications necessary for the satisfactory performance of the type of professional services required, including any special qualifications required by the procuring agency. Firms desiring to register for consideration for future projects administered by the procurement office (subject to specific requirements for individual projects) are encouraged to submit annually a statement of qualifications and performance data utilizing Standard Form 254, Architect-Engineer and Related Services Questionnaire."

[29 FR 10104, July 24, 1964, as amended at 30 FR 9592, July 31, 1965; 35 FR 3070, Feb.

17, 1970; 38 FR 33594, Dec. 6, 1973; 40 FR 2811, Jan. 16, 1975; 40 FR 30440, July 18, 1975]

§ 1-1.1004 Synopses of contract awards.

Awards of all unclassified contracts to be performed in whole or in part within the United States, exceeding $25,000 in amount, shall be publicized in the Department of Commerce Synopsis (see § 1-1.1003-1). This dollar amount is not a prohibition against publicizing smaller awards where it is determined that such publication would be advantageous to industry or to the Government.

§ 1-1.1004-1 Preparation and transmittal.

(a) Procuring activities shall prepare and forward single copies of synopses of contract awards daily by airmail or ordinary mail, whichever is considered more expeditious, addressed as follows: Commerce Business Daily, U.S. Department of Commerce, Room 1304, 433 West Van Buren Street, Chicago, Ill. 60607.

(b) Each synopsis message shall be prepared as described below:

(1) Spacing shall be as stated in § 11.1003-7(b)(1).

(2) The contracting office and address will be shown as described in § 11.1003-7(b)(3).

(3) The appropriate classification code (see § 1-1.1005) for each contract award shall begin five spaces from the left margin and be followed by two hyphens and the common name of the supplies or services. If a contract covers more than one class of supplies or services, enter the code for the class which accounts for the largest dollar amount. Immediately following the common name, using full lines across the page, enter the contract number, the number of the invitation for bids or request for proposals (in parenthesis), the quantity, unit, and dollar amount for each item, and the name and address of the contractor. The quantity, unit, and dollar amount for individual items of $25,000 or less in a single award need not be shown. In lieu thereof, a statement, such as "various items" or "20 items" or "items 3, 5, 6, 7, 9, 16, 20, and 23", followed by the total dollar amount of the award for such items, may be used.

(4) When requested by the prime contractor, a statement will be included regarding the industries, crafts, processes, or component items in or for which subcontracts are available and subcontractors are desired, together with the general area, if any, indicated by the prime contractor, such as Southeast States, West Coast, New England.

[29 FR 10104, July 24, 1964, as amended at 35 FR 3070, Feb. 17, 1970]

§ 1-1.1005 Classification codes.

The classification codes to be shown in synopses messages, as required by § 1-1.1003-7(b)(4) for proposed procurements and § 1-1.1004-1(b)(3) for contract awards, shall be in accordance with this § 1-1.1005. Services (including construction and experimental, developmental, test, and research work) shall be coded with the applicable letter code set forth in § 1-1.1005-1. Supplies shall be coded with the applicable two-digit numerical code set forth in § 1-1.1005-2.

§ 1-1.1005-1 Codes for services.

The code letters to be used for services are as follows:

Code

Description of Services

Experimental, Developmental, Test, and Research Work (research includes both basic and applied research).

Expert and Consultant Services.

Maintenance and Repair of Equipment.
Modification, Alteration, and Rebuilding of Equipment.
Technical Representative Services (Example: Serv-

ices of technical specialists required to advise
and assist with respect to the installation, check-
ing, operation, and maintenance of complex
equipment).

Operation and Maintenance of Government-Owned Facility.

Installation of Equipment (use code K if the procurement also involves modification, alteration, or rebuilding of the equipment) Funeral and Chaplain Services. Salvage Services (services required to salvage property of any kind).

Medical Services.

Architect-Engineer Services. Housekeeping Services

Examples:

Utility services (gas, electric, telephone, etc.).
Laundry and dry cleaning services.
Custodial-janitorial service.

Insect and rodent control.

Packing and crating.

Storage services.

Garbage and trash collection.

Food service.

Fueling service.

Fire protection.

Code

S

T

W

X

Y

Z

Lease or Rental. Except Transportation Equipment.
Examples:

Lease of ADP or EAM equipment.

Lease of earth-moving equipment.

Miscellaneous (Includes services which do not fall within code letters-A, H, J, K, L, M, N, O, P, Q, R, S, T, U, V, W, Y, or Z).

Construction; i.e., new construction and major additions to existing buildings or facilities. Maintenance, Repair, and Alteration of Real Property; i.e., painting, building maintenance, alteration and repair, grounds maintenance and repair, roads maintenance and repair.

[29 FR 10104, July 24, 1964, as amended at 41 FR 43538, Oct. 1, 1976]

§ 1-1.1005-2 Codes for supplies.

The two-digit code numbers to be used for supplies are as set forth below. The numbers and descriptions used are the same as the 76 assigned commodity groups of the Federal Supply Classification system as shown in the Cataloging Handbook, H 2-1, Federal Supply Classification, Part 1, Groups and Classes. This handbook, together with Cataloging Handbooks H 2-2 (Numeric Index of Classes) and H 2-3 (Alphabetic Index), will be helpful in determining the proper code to be assigned to supply items in synopses messages. These handbooks may be purchased from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402. Description of Supplies

Code

Alarm and Signal Systems.

Medical, Dental, and Veterinary Equipment and Supplies.

Instruments and Laboratory Equipment.

Chemicals and Chemical Products.

plies, and Support Equipment.

Furniture.

Household and Commercial Furnishings and Appli

ances.

66

67

Photographic Equipment.

68

69

Training Aids and Devices.

71

72

[35 FR 3070, Feb. 17, 1970]

§ 1-1.1006-1 General.

An agency may have unclassified long-range estimates of requirements for items or materials which are expected ultimately to be procured in large quantity. It may be desirable for such agency to provide information to industry substantially in advance of institution of buying procedures.

[35 FR 3070, Feb. 17, 1970]

§ 1-1.1006-2 Application.

Public release of long-range procurement estimates may be made by an agency head or his designee if he determines that the:

(a) Information to be released will assist industry in its planning and facilitate meeting the procurement requirements; and

(b) Announcement will not adversely affect procurement by encouraging undesirable practices, such as attempts to corner the market or hoard industrial materials.

[35 FR 3070, Feb. 17, 1970]

§ 1-1.1006-3 Conditions.

The conditions set forth below shall be adhered to in the preparation and issuance of long-range procurement estimates.

(a) The agency head or his designee shall be responsible for the determination of the need for, and the preparation of, the proposed announcement. (b) Only unclassified information shall be released.

(c) The information shall be:

(1) Released as nearly simultaneously as possible; and

(2) Publicized as widely as practicable, consistent with the needs of the individual case, by any or all of the following means: Dissemination to prospective bidders on the purchasing