(d) Liquidation percentage rates as described herein, less than those prescribed by 1-30.512-1 will not be established initially or by amendment except on the basis of satisfactory cost data and estimates furnished by the contractor. Contracts may be amended to reduce the liquidation rate not more frequently than once in each period of 12 months. (Bee 1-30.512-3.)

§ 1-30.512-3 Liquidation percentages.

(a) Liquidation percentages shall conform to 1-30.512-1, except as authorized by 1-30.512-2.

(b) In the application of paragraphs (a) and (b) of § 1-30.512-2, when progress payments are at a rate of 75 percent of all costs, the minimum liquidation percentage of 70 percent would not apply if the estimated profit rate is less than 7.3 percent of total costs. If, for example, the estimated profit rate is 5 percent of total costs, the minimum liquidation percentage permitted by (a) and (b) of § 1-30.512-2 would be approximately 71.5 percent. At this 5 percent profit rate, assuming (1) price $105, (2) costs $100, and (3) progress payments $75, this minimum liquidation rate of 71.5 percent would be necessary for recovery of the $75 of progress payments from the $105 delivery billing (75+105 71.5 percent, and 0.715×$105-$75.07). The same principles are applicable when, pursuant to (c) of § 1-30.512-2, a liquidation rate lower than the 70 percent minimum is to be established. For example, assuming an established profit rate of 8 percent of total costs of items for which final prices have been established, the minimum liquidation rate for those items would be 69.5 percent when progress payments are at the rate of 75 percent of total costs. Assuming, (1) fixed price $108, (2) costs $100, and (3) progress payments $75, the calculation would be: 75 108 0.6944, and (rounding this upward to 0.695), 0.695 × $108=$75.06.

(c) Paragraph (b) of $1-30.512-1 provides the standards, and gives an example for establishing the minimum liquidation percentage when progress payments are to be at 90 percent of costs of direct labor and material (or lesser percentages of more limited costs). In the application of paragraphs (a) and (b) of § 1-30.512-2, when progress payments are at the rate of 90 percent of costs of direct labor and material, examples of the minimum liquidation rates

are:

(1) When costs of direct labor and material are 70 percent of total costs, and the profit rate is 5 percent of total costs, the minimum liquidation percentage would be 60 percent. Assuming price $105, costs $100, costs of direct labor and material $70, and progress payments $63, then 63÷105-60 percent. Application of the 60 percent liquidation percentage to the delivery price of $105 recovers the $63 of progress payments.

(2) On assumptions the same as in the example in paragraph (c) (1) of this section, except that costs of direct labor and material are computed at 80 percent of total costs ($80 of the total costs of $100), so that progress payments on the item are $72 (90 percent of $80), the minimum liquidation percentage would be 68.6 percent (72÷105

68.6 percent, i.e., 68.57 percent rounded upward to 68.6 percent). Application of this 68.6 percent liquidation percentage to the delivery price of $105 recovers $72.03 against $72 of progress payments.

(d) In line with the standards set for progress payments based on 75 percent of all costs, calculation of minimum liquidation rates pursuant to paragraphs (a) and (b) of § 1-30.512-2, when progress payments are at 90 percent (or lesser percentage) of costs of direct labor and material (or cost more limited, will not take into account any amount of profit that exceeds 7.3 percent of total costs. Thus, in example (1) of paragraph (c) of this § 1-30.512-3 (assuming profit rate 7.3 percent of costs or any greater rate), the minimum liquidation percentage would be 58.72 percent (63 107.3 58.72 percent).

(e) The above principles ((a), (b), (c), (d)) apply when progress payments are at the rate of 70 percent of all costs or 85 percent of costs of direct labor and material, or at other percentages. In conformity to the above pattern, liquidation rates would be lower than those set out in (b), (c), and (d), to harmonize with percentages for progress payments that are lower than those mentioned in (b), (c), and (d). Thus, for instance, with regard to paragraph (a) of this § 1-30.512-3, if progress payments are at the rate of 70 percent of all costs (instead of 75 percent), the minimum liquidation rate comparable to the 70 percent liquidation rate mentioned in paragraph (b) of $1-30.512-2, would be 65.3 percent (or a higher percentage if the estimated profit rate is less than 7.3 percent of all

costs). In the first example given in paragraph (b) of this § 1-30.512-3, with progress payments at 70 percent of total costs, assuming (1) price $105, (2) costs of $100, and (3) progress payments $70. a minimum liquidation percentage of 66.7 percent would be necessary for recovery of the $70 of progress payments from the $105 delivery billing (70÷105 = 66.7 percent, and 0.667 $105=70.03). In the second example given in paragraph (b) of this § 1-30.512-3, for application of (c) of § 1-30.512-2, assuming (1) fixed price $108, (2) costs $100, and (3) progress payments $70, the minimum liquidation rate for the finally priced items would be 64.9 percent (70÷108=64.815, and rounding this upward to 64.9, 0.649×$108=$70.09).

§ 1-30.513 Subcontracts.

(a) Subcontractors should be able to get progress payments from their customers on standards which are the same as those applicable to prime contracts. Contractors should be encouraged to extend progress payments to subcontractors on subcontracts which meet the standards for customary progress payments outlined in § 1-30.503.

(b) The policies and standards for “unusual" progress payments set forth in § 1-30.505 are equally applicable to situations where it is contemplated that contracts will provide for progress payments based on "unusual" progress payments made by a prime contractor to a subcontractor. In such cases, when the Inclusion of such unusual progress payments on the subcontracts has been approved in the manner set forth in 1-30.505, appropriate revision will be made in paragraph (j) (2) of the Progress Payments clauses set forth in §§ 130.510-1(a) and 1-30.510-2(a) so as to permit inclusion of the unusual progress payments on the subcontract as part of the base for progress payments on the prime contract. Such revisions are deemed not to be deviations, and do not require the clearance called for by § 130.517(b). Paragraph (a) (2) of each of the clauses set forth in §§ 1-30.510-1 (a) and 1-30.510-2(a) applies only to the "contractor's" cost mentioned in paragraph (a) (1) (1) of such clauses, and does not apply to the progress payments to subcontractors mentioned in paragraph (a) (1) (ii) of the subject clauses.

When progress payments have been made by a prime contractor to a subcontractor pursuant to the provisions of the applicable prime contract and subcontract, the progress payment to the prime contractor to reimburse him for such progress payment to the subcontractor shall include the full amount of his progress payment made to the subcontractor. When a percentage less than 100 percent has been specified on existing contracts, this lesser percentage will control the amount of progress payments to be made pursuant to (a) (1) (11) of the clauses set forth in §§ 1-30.510-1 (a) and 1-30.510-2(a) and the maximum limit on unliquidated progress payments on account of unliquidated progress payments to subcontractors under (a) (3) (i) of such clauses.

§ 1-30.513-2

Adaptation of uniform clause for subcontracts.

Contracting officers are not required to review or approve subcontracts merely because they provide for progress payments. However, they shall check and review subcontracts providing for progress payments to the extent appropriate in the ordinary course of administration of the Progress Payments clause of prime contracts. The duty rests on the prime contractor to see to it that his subcontracts which provide for progress payments and which are to be included in the base for progress payments pursuant to the provisions of paragraph (j) of the clauses set forth in §§ 1-30.510-1(a) and 1-30.510--2(a), conform to those provisions of the contract. In adapting the clauses set forth in §§ 1-30.510-1(a) and 1-30.510-2(a) for use in subcontracts, to conform to paragraph (j) thereof, the subcontract Progress Payments clause should have appropriate changes to reflect the position of the prime contractor as purchaser and of the subcontractor as vendor, and to indicate that the prog. ress payments under the subcontract are being made and administered by the prime contractor. However, the title provision of the Progress Payments clause of the subcontract shall provide for the vesting of title directly in the Government, as set forth in paragraph (d) of the clauses provided in §§ 1-30.510-1(a) and 1-30.510-2(a), and the subcontract will not substitute the prime contractor for the Government as the holder of title under that paragraph of

the subcontract. In that title paragraph of the subcontract, references to the prime contractor should, however, be substituted for the word "Government" In the parenthetical expression concernIng drawings and technical data, and also in the second sentence of the paragraph. In the subcontract counterpart of (g) of the clauses provided in §§ 1-30.510-1(a) and 1-30.510-2(a) entitled "Reports-Access to Records" the references to "Contracting Officer" and "Government" should not be deleted, but may in each case be expanded so as to refer to the "Contracting Officer or the prime contractor," (see paragraph (g) (i)), and to the "Government or the prime contractor," (see paragraph (g) (ii)),

With regard to the subcontract counterpart of paragraph (h), entitled "Special Provisions Regarding Default", of the clauses provided in §§ 1-30.510-1(a), and 1-30.510-2(a) only the substance of the first 26 words of that paragraph (with a reference to the prime contractor having been substituted for "Government"), is required in order to conform to the provisions of (j) (2) of the clauses. 81-30.514 Progress payments on sub

contracts under cost-reimbursement types of prime contracts.

The policies, standards, and procedures of this Subpart 1-30.5 and its references are applicable to progress payments to subcontractors and suppliers on fixedprice types of subcontracts under costreimbursement types of prime contracts. For the prime contractor to be reimbursed for such progress payments, it is required that the subcontracts involving progress payments conform to these regulations. Specifically, the case must meet the standards for customary progress payments (§ 1-30.503) and progress payment percentages must not exceed those authorized by § 1-30.503 (unless unusual progress payments to the subcontractor are approved in accordance with 1-30.505), liquidation must conform to § 1-30.512, and one of the uniform clauses (§ 1-30.510) adapted for subcontract use (§ 1-30.513-2) must be utilized.

(a) Paragraph (a) (4) will be replaced by a provision limiting the aggregate amount of progress payments made under the letter contract to a stated amount, not exceeding the applicable uniform standard percentage of the maximum liability of the Government under the letter contract (or such lesser percentage as may be applicable in accordance with the last two sentences of § 1-30.511-4 if the clause set out in § 1-30.510-2(a) is to be used). Separate limits may be prescribed for separate parts of the work.

(b) Until unit delivery billing prices are specified, paragraph (b) of the clause concerning liquidation will not be operative, and will be supplemented by the additional provision set out below:

Progress payments made hereunder shall be liquidated in the following manner, unless previously liquidated pursuant to paragraph (b):

(1) If this letter contract shall be superseded by a fixed-price type of contract, unliquidated progress payments made hereunder shall be liquidated by deducting the amount thereof from the first progress or other payments which shall be made under such contract.

(2) If this letter contract shall be superseded by a cost-reimbursement type contract. progress payments made hereunder shall be liquidated by deducting the unliquidated amount thereof from the first payments which shall be made under such cost-reimbursement contract.

(3) If this letter contract shall not be superseded by a contract calling for the furnishing of all or part of the articles or services covered hereby, unliquidated progress payments made hereunder shall be liquidated by deducting the amount thereof from the amount payable under the provisions of the Termination clause for this letter contract.

(4) If this letter contract shall in part be terminated and shall in part be superseded by a contract, the unliquidated progress payments made hereunder shall be allocated by the Government for the purpose of liquidation to the terminated portion of the letter contract and to the superseding contract In such proportions as the Government shall deem to be equitable, and the part of such progress payments allocated to each shall be liquidated in accordance with the applicable provisions of subdivisions (1), (2), and (8) of this paragraph.

(5) If the method of liquidating progress payments provided above shall not result in the full liquidation thereof, the Contractor shall forthwith pay the unliquidated balance to the Government upon demand.

(c) Any superseding definitive contract will contain appropriate provisions, carried forward from the letter contract.

for liquidation of progress payments made under the preliminary instrument. When the superseding contract provides for progress payments, the Progress Payments clause will be supplemented by further provision as follows:

The costs, previous progress payments, aggregate progress payments, and unliquidated progress payments, mentioned in paragraph (a) of this Progress Payments clause, Include the costs incurred and progress payments made under the letter contract which has been superseded by this contract.

[29 FR 10356, July 24, 1964, as amended at 40 FR 43732, Sept. 23, 1975] § 1-30.516 [Reserved]

(c) Those exceptional cases involving unusual risks, described in § 1-30.212;

(d) Those involving contractors as to whom it is known that within the preceding 12 months, (1) request for advance payments has been denied for financial reasons, or (2) application for guarantee of a loan to the contractor or for increase or extension of maturity of a guaranteed loan, has been disapproved for financial reasons, or (3) an approved application for guarantee of a loan or for advance payment to the contractor has lapsed or has been withdrawn; and

(e) Those involving contractors named on the consolidated list of contractors indebted to the United States, commonly known as the "Hold-Up-List."

[29 FR 10356, July 24, 1964, as amended at 40 FR 43732, Sept. 23, 1975]

Information that may be reasonably required. The reverse side of the format contains instructions for use.

§ 1-30.520 Audit.

For the making of progress payments, principal reliance will be placed on the adequacy of the contractor's accounting system and controls (§ 1-30.506) and on the reliability of the contractor's certificates. To conserve administrative effort, hold down expense, and promote prompt payment of proper progress billings, audit before the making of progress payments should be kept to the minimum necessary for the protection of the interest of the Government. Preaudit, that is, audit before the making of a progress payment, should be limited to those situations in which there is reason to question the reliability or accuracy of the contractor's certificate, or reason to believe that the contract will involve a loss. Postreview or postaudit will be made when considered desirable by the contracting officer to determine the validity of any progress payment made on the contractor's certifications. § 1-30.521

Administration-general.

Progress Payments clauses cannot be self-executing, and require careful administration to insure against overpayments and losses. In all cases the physical progress of the work should be evaluated periodically to assure that the progress payments are fairly supported by the value of the work actually accomplished on the undelivered portion of the contract in conformity with the contract requirements. Also, the unliquidated progress payments should not be permitted to exceed the percentage specified in the contract, of the costs forming the base for progress payments, applicable only to the partially finished undelivered portion of the contract. It is necessary for adequate supervision of progress payments that the administering office keep itself informed concerning the contractor's overall operations and financial condition, since difficulties encountered and losses suffered in operations outside the particular progress payments contract may affect adversely the performance of that contract and the liquidation of the progress payments. For contracts with those contractors whose financial condition is doubtful or not strong in relation to progress payments outstanding or to be outstanding, or whose management is of doubtful capacity or whose

accounting controls are found by experience to be weak, or who are encountering substantial difficulties in performance, full information concerning both the progress under the contracts involved (including the status of subcontract), and concerning the contractor's other operations and financial condition, should be obtained and analyzed at frequent intervals, with a view to the better protection of the interest of the Government and the taking of such action as may be proper to make contract performance more certain. If there is reason to doubt only minor elements of the costs involved in a progress billing, only the doubtful amounts should be withheld, subject to later adjustment, and the amount clearly due should be paid without awaiting resolution of the differences. So far as practicable in each case, all cost problems, particularly those Involving indirect costs, of a kind likely to create disagreements in future administration of the contract, should be Identified and resolved at the inception of the contract.

§ 1-30.521-1 Extent of supervision.

The extent of supervision required, whether for loss prevention or for avoidance of overpayments, should vary inversely with the experience, performance record, reliability, quality of management, and financial strength of contractors, and with the adequacy of their accounting system and controls. Review should be of a kind and degree that will be sufficient, consistent with the circumstances of individual cases, to provide timely knowledge of circumstances that would adversely affect contract performance and the liquidation of progress payments, and timely opportunity for any action that may be appropriate for the protection of the Government. Particular care must be taken to assure that the unpaid balance of the contract price will be adequate to cover the anticipated cost of completion, or that the contractor has adequate resources to complete the contract if the unpaid balance of the contract price is inadequate to cover costs of completion.

§ 1-30.521-2 Use of progress payments by contractors.

It is expected that the contractor will use the progress payments made by the Government, or equivalent amounts of money, to pay the costs incurred in the

performance of the contract under which progress payments are made.

§ 1-30.522 Adjustments retroactive price reduction-refunds.

When a retroactive price reduction has been made effective, i.e., by supplemental agreement or by unilateral determination pursuant to the price redetermination provision of the contract, the last sentence of paragraph (b) of the clause prescribed in either § 1-30.510-1(a) or § 1-30.510-2(a) requires adjustments so that the amount of unliquidated progress payments and the amounts paid or payable for supplies or services accepted will give effect to the price reduction. In this situation, the retroactive price reduction means that too much has been paid or billed for deliveries, and that from those delivery billings too much has been applied as a reduction of the unliquidated progress payment balance. The necessary adjustments would be (a) recomputation of total cash delivery payments on the basis of the reduced billing price resulting from the retroactive price reduction, and repayment by the contractor of the difference between the total recomputed payments and the total cash delivery payments that had been made, and (b) increase of the unliquidated progress payment balance by the excess of the total amounts previously applied to reduce the unliquidated progress payment balance over the amounts that would have been applied to reduce the unliquidated progress payment balance if the reduced delivery prices had been in effect from the date from which the redetermination is applicable. This same principle of upward adjustment of the unliquidated progress payment balance is also applicable in connection with interim refunds made by contractors pursuant to the provisions of incentive and price redetermination contracts, and in connection with voluntary refunds on such contracts.