mand, academically talented students, college entrance of high school graduates, and mark-sense surveys of teacher duties and qualifications.

Lines of communication have been opened and personal visits have been made to other agencies concerned with educational data in Georgia. A study has been made of the scope of data collection and processing facilities of these agencies and mailing lists have been developed for better intercommunication.

Revision of collection forms and instructions, statewide conferences for local school system personnel, district and system level conferences for principals and superintendents, and inservice training and experience of the statistical unit personnel have improved the accuracy of data and the procedures for verification.

A sampling technique was used in connection with the survey of academically talented students and will be used in other special projects. Projections have been made in the field of pupil enrollment and average daily attendance.

Forms have been developed for financial and property accounting in the State's public schools and workshops have been conducted to acquaint principals with their effective use.

During fiscal year 1960, three printing calculators and one accounting machine have been purchased. One statistical machine and one reproducing punch have been acquired on a rental basis.

GUAM

I. Official Agency: Territorial Board of Education, Territory of Guam
II. Administered by: Director of Education, Government of Guam (or his

designates)

III. Effective Date: Nov. 7, 1960

IV. General Policies and Purposes

A.

B.

C.

Determine the kinds of statistical data which should be collected and review data now being collected in order to ascertain means and areas for improvement and expansion.

Improve the reporting of data at the initial source, develop guides and manuals for use at the reporting level, and conduct conferences and seminars at local and regional levels for training purposes.

Collect the needed data from the local sources by the most economical and efficient methods and conduct periodic reviews for the purpose of evaluating the program of records and reports. D. Verify, collate, and organize data at the State level for maximum utility at the earliest possible date through leadership in the selection and use of mechanical equipment at local and regional levels.

E. Select at the State level additional personnel and mechanical equipment where needed for the purpose of improving and expanding the program.

V. Proposed Program

Program for Improving Statistical Services

A. Conversion to machine processing of statistical data.

At present, all data processing is done manually. It is proposed that mechanical data processing equipment, forms, cards, etc., will be purchased or rented subject to availability of funds, and that a transition from manual methods to machine processing be made. Housing for such a machine installation will be necessary, and will be air conditioned to control humidity. In addition to the installation of machine data processing, it is proposed that a program of microfilming in connection with records management, condensing for statistical purposes, be established, including necessary forms and supplies.

B. Inservice training of staff and other statistical reporting personnel.

Provision will be made for inservice training programs for State and local statistical reporting personnel, using such consultative and resource personnel as may be needed.

Because of the geographical location of Guam, it will doubtless be necessary for personnel to receive training in machine processing at other locations. The closest possible point for such training would be Honolulu, Hawaii. It is proposed to conduct inservice training in statistical reporting, methods, techniques, and procedures for Territorial and local personnel with applicable representatives from all levels concerned.

C. Implementation of standard terminology and definitions.

The use of standard terminology, definitions, and measures in the Territory's statistical services in order to achieve comparability of data will be implemented in accordance with cooperatively developed nationwide principles of educational accounting and statistical reporting.

Some of the terminology as set forth in the U.S. Office of Education handbooks have been adopted, and the activity, for all practical purposes, is an expansion of an existing program. Forms will be revised to include standard terminology, definitions, and measures, while guidelines and manuals will be developed and produced to assist local schools and other agencies in the area of providing comparable and adequate information about education.

D. Expansion of staff.

Improvement and expansion of statistical services appears to be dependent, to a degree, on expansion of the existing staff. Added positions in the Territorial department of education will be commensurate with the expansion of the programs involved, such as machine processing, inservice training, or implementation of standard terminology and definitions.

E. Dissemination of information about education.

Plans will be made and implemented for more effective dissemination of educational data. This activity is an expansion of existing services, which have been limited to those procedures required by school programs and special requests. In keeping with this program the purchase of an offset duplicating system is

proposed as well as other necessary equipment, forms, supplies,

and contractual services.

VI. Implementation of Program

A. FY 1959: No program in operation.

B. FY 1960: No program in operation.

(Note: Guam's plan for improving statistical services became effective in FY 1961.)

HAWAII

I. Official Agency: State Department of Public Instruction

II. Administered by: Deputy Superintendent for Research and Statistics III. Effective Date: Dec. 5, 1958 (amended Apr. 20, 1959 and Jan. 4, 1960) IV. General Policies and Purposes

To improve and strengthen the adequacy and reliability of educational statistics provided by records and reports and the methods and techniques for collecting and processing educational data and disseminating information about the condition and progress of education in the State. V. Proposed Program

Improvement of Statistical Services of the

State Education Agency

A. Develop the forms, procedures, and techniques for collecting, analyzing, and disseminating information about education to insure the maximum quality and use of such data. These activities will naturally improve and speed up present operations. The tabulated and analyzed data will be sent to the schools and other administrative units for their use in further improving the educational program. Conferences and workshops will be held with these administrative units to assist them in the use of data provided them through this unit.

B.

C.

To carry out the activities named above, it is proposed that the department acquire the needed equipment. This will include:

Other similar equipment needed to process the data secured and to make the necessary reports.

Some title X funds will be used to renovate a room for this unit.

To carry out the activities, it is proposed that the following personnel be employed for a machine tabulating unit to be established in the Division of Research and Statistics:

1 tabulating machine supervisor

3 operators for key punches and other tabulating machines to be acquired

2 clerks or clerk-typists

Other personnel may be employed for statistical purposes as the program requires.

The additional persons employed to put this unit into operation will be trained in the use of electronic tabulating machines and the processing of data through this type of machine. They will work with the professional staff in the several services to program their data through these machines. Inservice training for staff personnel will be conducted to accomplish this end. This machine tabulating unit will be used to process pupil personnel data, such as test scores, enrollment and attendance, health conditions, Federal-impact pupils, subject selections, pupil census, and followup studies. It will also be used to process teacher data, such as training, salaries, and years of service; to modernize procedures for handling records and reports covering financial, personnel, facilities and equipment, and other data pertinent to the operations of the Hawaii system of education. Finally, the unit will be used for the preparation of needed statistical reports in all the areas listed above.

D. Statistical services will be improved through the use of standard educational terms, definitions, and measures as exemplified by the cooperatively developed national handbooks, The Common Core of State Educational Information and Financial Accounting for Local and State School Systems. A new uniform school accounting system will be developed for all the schools in the State using the handbook Financial Accounting for School Activities as a guide. Personnel will be employed for this purpose and to assist school administrators in establishing it in their schools.

Automatic data processing was initiated and two key punch operators were employed. Two key punches, one verifier, and one sorter were placed in operation and other equipment, including a tab machine, was placed on order. One staff member participated in an IBM training course.

All work related to research and statistics was reorganized into a new division headed by a deputy superintendent. He will direct all research and statistical services, including the operation of the automatic data processing unit.

New forms were developed and distributed to the schools for recording data on each child. These provide for information printed by the tab machine on a gummed label to be pasted in the forms in order to reduce the manual labor involved in preparation.

Plans were developed for the collection of more extensive data on the abilities and training of teachers.

Three positions were added to the statistical services staff: a deputy superintendent for research and statistics, a data processing supervisor, and a tabulating machine operator.

The Division of Research and Statistics was reorganized to include three sections: Tests and Measurements; Surveys and Statistical Services; and Data Processing. Each section is headed by a professional director or a classified supervisor.

Consolidation of these responsibilities in one unit is designed to strengthen the services within the department and to reduce or eliminate overlapping, independent, fractional statistical and research units. Specialized services will be made available to administrative units and to individual staff members.

Housing facilities for the data processing section were completed and equipment was installed on arrival. The unit began full operation on Mar. 1, 1960.

Continuous evaluation was made of data collection procedures, forms, instructions, and methods of checking. Changes have been made where needed.

Staff members of the Hawaii State Department of Public Instruction inspect one of the many new machines-a tabulator-installed with the help of title X funds.