(NOTE. It will be noted that under in training, as in pending induction, there is no total space left, but that the total is to be placed under the heading of the status; that is, the total, in training, will be placed on line R-IV-5 and the total, pending induction, will be placed on line R-IV-1. This method of carrying the total obtains throughout the recapitulation of subdistrict activities.)

R-IV-6. Instruction interrupted.-Under the status, instruction interrupted, list the total number of trainees whose instruction has been interrupted for the various reasons designated in General Order 150. This total should represent the sum of R-IV-6-a and R-IV-6-b.

(NOTE. It will be noted that the status, instruction interrupted, as carried on this report has been simplified from that of the previous consolidated reports, the various status previously carried under this heading having been reduced to instruction interrupted with pay, and instruction interrupted without pay.)

R-IV-6-a. Instruction interrupted with pay-Under the status, instruction interrupted with pay, list all trainees whose instruction has been interrupted for various reasons who are at this time receiving maintenance allowance either at the regular or hospital rate. However, do not include on this list any trainee who has been placed on compensation status and is no longer receiving his allowance from the vocational rehabilitation appropriation. (See General Order 198.)

R-IV-6-b. Instruction interrupted without pay.-Under the status, instruction interrupted without pay, list all trainees whose instruction has been interrupted in accordance with General Order 150 and who no longer draw_maintenance pay from the vocational rehabilitation appropriation. (See General Order 235.)

R-IV-7. Training terminated.-Under the status, training terminated, list the total of all trainees who have been rehabilitated, completed, permanently discontinued, and deceased after induction. This total should equal the sum of R-IV-7-a, b, and c.

R-IV-7-a. Training terminated-Rehabilitated and completed.-Under the status, training terminatedrehabilitated and completed, list the number representing an actual count of the original 1303 cards of trainees rehabilitated and completed as of the date of the report.

R-IV-7-b. Training terminated-Permanently discontinued.-Under the status, training terminatedpermanently discontinued, list all trainees who have discontinued training for failure to profit by training, physical reasons and other reasons.

R-IV-7-b-1. Training terminated-Permanently discontinued-Failure to profit by training.-Under the status, training terminated-permanently discontinued-failure to profit by training, list all trainees who have been permanently discontinued for failure to profit by training, in line of instructions, General Order 150, revised. R-IV-7-b-2. Training terminated-Permanently discontinued-Physical reasons.-Under the status, training terminated-permanently discontinued-physical reasons, list all trainees who have been permanently discontinued because they are unable to carry on with training, due to physical inability.

R-IV-7-b-3. Training terminated-Permanently discontinued-Other reasons.-Under the status, training terminated-permanently discontinued-other reasons, list all trainees who have been permanently discontinued for reasons other than those mentioned above, in accordance with General Order 150, revised.

R-IV-7-c. Training terminated-Deceased after induction.-Under the status, training terminated-deceased after induction, list all trainees who have died subsequent to induction into training.

R-V. Reregistration current month only.-Under the status, reregistration current month only, list only the monthly figure.

R-V-a. Rerated section 2 to section 3.-Under the status, rerated section 2 to section 3, list those cases where rating has been changed from section 2 to section 3, upon submission of evidence or decision of the district board of appeals during the current month.

R-V-b. Rerated section 3 to section 2.-Under the status, rerated section 3 to section 2, list all cases where rating has been changed from section 3 to section 2, upon submission of new evidence or decision of the district board of appeals during the current month.

R-V-c. Rerated from lapsed, section 3 to eligible, section 2.—See General Order 154-a.

R-VI. Employment status cases.

R-VI-1. Cases reported for employment opportunities.-For statistical purposes, a case should be classified as reported for employment opportunities at the time Form 28 is received from the training officer, which should be at least three months from the date set for rehabilitation.

R-VI-2. Cases rehabilitated, not yet employed.-This is a condition figure and should include all rehabilitated cases for whom employment opportunities have not been found by the employment service.

R-VI-3. Cases placed in employment and being followed up.-(Employment status 4.) This figure is also a condition figure and should include all rehabilitated cases for whom employment opportunities have been found by the employment service, veterans placed in same being followed up every 30 days for a period of not less than four months.

R-VI-4. Cases received required attention.—(On which 107-C have been issued since August 31, 1922.) This status includes all cases which have received the required attention and on which Form 107-C has been issued since August 31, 1922.

(NOTE.-Section L subdistrict office report, as submitted in the monthly consolidated report, has been revised in order to conform with the revision of section R of the district office report. Instructions given under section R-IV and R-VI, subdistrict activities recapitulation, apply to section L of the subdistrict office report.)

(General district Manager Letter, Inspection Division, No. 2-A. Obsolete)

SUPPLEMENTARY INSTRUCTIONS FOR COMPILING SECTIONS Q AND R OF THE REVISED MONTHLY CONDITION REPORT

APRIL 11, 1924.
Since item

Section Q of the revised monthly condition report is ruled for division as to section of training. Q-a, original applictions pending, and item Q-c, original applications rated ineligible, can not be subdivided as to section, this section of the report will be carried in total under section 3.

Section R-I, pending registration, will be carried in total under section 3.

No provision is made on the report for carrying registration canceled under district activities, R-I to III inclusive. In district offices that carry registration canceled under district activities, same may be substituted for R-IV-2-b total. The word "total" should be changed to "canceled registration" when report is typed. The total registered unassigned may be carried under R-II, registered unassigned, column."

DAVIS G. ARNOLD, Assistant Director.

(General District Manager Letter, Inspection Division, No. 3)

INVESTIGATIONS

MAY 2, 1924.

It should not be necessary to return investigation reports to staff personnel in the field for further information. Too many investigation reports submitted to central office have to be returned, asking for further specific information. The following are some of the reasons for which cases are most frequently returned to the staff personnel in the field.

1. Common law marriage.-A common law marriage is as binding as a ceremonial marriage, and neither of the parties can contract a subsequent marriage without securing a divorce. In making a report in cases of this kind, full information should be shown as to whether the party concerned is married under a common law marriage, and if so, whether a divorce has been secured.

2. Dependency. (a) A relation of claimant would naturally not furnish unbiased information. Personal contact with the claimants should be made and after obtaining their statements relative to their financial condition disinterested parties should be interviewed and claimants' statements verified.

(b) Investigations as to dependency should not be conducted by correspondence on the part of the bureau. Claimants should be personally contacted and all their statements verified through interviews with disinterested

persons.

(c) Affidavits of claimants are not sufficient, together with affidavits of disinterested persons, but the examiner must submit a report in connection with the case, setting forth facts gathered from personal interviews. (d) After careful investigation, the examiner should state in his report whether he considers the claimant in need of compensation.

(e) Stating that a claimant owns a house with no mortgage standing against it does not mean anything. State value of house. Secure present value of property, not what it cost when purchased.

3. Widow and O. N. I. C. cases.—(a) The widow must be confronted and informed of the affidavits obtained relative to her conduct. The widow's affidavit must be secured, if possible, admitting her immorality; if not, she must be given an opportunity of either admitting or refuting the charges. Proof must be furnished.

(b) If widow does not make a statement, obtain written acknowledgement from her that she has been advised of the charges. Affi

(c) A venereal record from the board of health does not necessarily bring a widow under O. N. I. C. davits must be secured from persons in the community, as to the manner of living of the widow since death of soldier; affidavits must be obtained from men with whom she has cohabited.

(d) If men with whom widow has cohabited will not make affidavits to that effect they should be informed that it will be necessary for this bureau to issue a subpoena compelling them to testify. Every effort should be made to secure their affidavits so as to avoid the necessity of issuing a subpœna.

(e) In one case an examiner stated that it is up to the widow to furnish her divorce decree from former husband, to the bureau, if she wishes to prosecute her claim as common law wife of second husband. Central office states, "It is the policy of the bureau under the law under which it functions, that the duty lies upon the bureau to show beyond a reasonable doubt that the widow's former marriage was dissolved."

Examiner should

(f) The widow's admission of misconduct is not sufficient evidence in an O. N. I. C. case. interview persons residing in the community and obtain their affidavits as to widow's manner of living. (g) If a widow's reputation is good, secure the names of three citizens of the town who know her, and incorporate their opinion as well as their names and addresses in report. Always interview the postmaster in a small town. He generally knows if anyone's reputation is good.

4. Miscellaneous.-(a) Investigation reports often show that a complainant has made an accusation which is corroborated by one or more individuals, but the individual accused has not been confronted with the allegation or testimony pertaining to the allegation, and given an opportunity to answer.

(b) Investigation reports sometimes contain statements about memorandums or letters written, or documents signed, by the accused, but the report does not contain a copy of the written instrument and does not show that the handwriting has been compared with the handwriting of the accused. The accused in every instance should be given opportunity to say whether or not an allegation is true, and if true, to give reason for his action.

(c) Affidavits must be furnished in important cases.

(d) Reports must be dated and properly signed. Signatures must be in ink, not typewritten. Official designation of investigator should be given as well as location.

(e) If a trainee or claimant forges the name of a bureau staff member to a check or sight draft, the violation does not come under the jurisdiction of the Department of Justice and proceedings should be instituted against the person who is alleged to have forged the name, by the employee, himself, if prosecution is desired.

(f) Refunds.-Verbal agreements are of no value. Examiners should endeavor to obtain a written agreement from the claimant to refund the amount due in monthly installments of as large an amount as possible. DAVIS G. ARNOLD, Assistant Director.

United States Veterans' Bureau

Special District Manager Letters

Inspection

4228-29136

2153

(Special District Manager Letter, Inspection Division, No. 1. Obsolete) REPORT OF EX-SERVICE MEN IN INSTITUTIONS, ASYLUMS, ETC.

MAY 5, 1923. Special District Manager Letter, District Office Division, No. 64, is hereby canceled. The districts will hereafter carry on the contact with penal institutions in the same manner as they are now doing with hospitals through their cooperation sections in district and subdistrict offices.

FRED E. HAMILTON, Acting Assistant Director.

(Special District Manager Letter, Inspection Division, No. 2. Canceled by Special Director's Office, No. 79) DISTRICT ISSUES

MAY 14, 1923.

District managers will immediately forward to central office a complete set of district instructions issued in the districts unless the district records show that copies had been forwarded at time of issuance, and arrange that one copy of all future issues will be transmitted promptly. These should be addressed to the inspection division, central office. FRED E. HAMILTON, Acting Assistant Director.

(Special District Manager Letter, Inspection Division, No. 3. Canceled by Regulation No. 99) INTENT OF UNITED STATES VETERANS' BUREAU REGULATION NO. 16-A, ISSUED AUGUST 1, 1922

MAY 16, 1923. At the recent conference of district managers the fact was brought out that one particular provision of Regulation No. 16-A, issued August 1, 1922, was not generally understood in the districts.

Regulation No. 16-A gives the district managers authority to direct a claimant or beneficiary to report for examination, treatment, or hospitalization to the district or subdistrict office nearest the claimant's home, even though such office be outside of the district in which the claimant resides, when by such action a saving in time can be made for the claimant or beneficiary and a saving in money made the Government.

It is clearly set forth in paragraph 1-a, however, that this procedure will not be followed unless and until arrangements have been made with the new district to handle the claimant or beneficiary. FRED E. HAMILTON, Acting Assistant Director.

(Special District Manager Letter, Inspection Division, No. 4. Obsolete)
CONFLICTING OR OVERLAPPING INSTRUCTIONS

MAY 19, 1923.

District managers are requested to forward immediately to central office, attention inspection division, a statement in detail of all instances of conflicting or overlapping instructions known to them and any suggestions relative to standardizing or facilitating bureau functions in the field.

Future suggestions should be submitted promptly when they arise in the districts.

FRED E. HAMILTON, Acting Assistant Director.

(Special District Manager Letter, Inspection Division, No. 5. Canceled by General Order, No. 190-B) CANCELLATION OF SPECIAL DISTRICT MANAGER LETTER, DISTRICT OFFICE DIVISION, NO. 7, DATED AUGUST 28, 1922

JUNE 19, 1923.

Special District Manager Letter, District Office Division, No. 7, dated August 28, 1922, requiring information to be furnished central office on unadjudicated cases presented to central office board of appeals is hereby canceled, effective immediately.

It is believed that there will be no necessity for the districts to furnish the lists called for in Special District Manager Letter, District Office Division, No. 7, if the districts will carefully follow the provisions of the following listed district manager letters:

General District Manager Letter, Director's Office, No. 47, dated November 22, 1922, re data for central office board of appeals.

General District Manager Letter, Director's Office, No. 47-A, dated February 20. 1923, re data for consideration of the central board of appeals.

General District Manager Letter, Director's Office, No. 56, dated February 19, 1923, re appeals for further training.

Special District Manager Letter, Director's Office, No. 40, dated March 29, 1923, re arrangement of cases sent to central office for attention of central board of appeals or medical board of review. In any cases of undue delay in central office your district should observe the procedure outlined in Special District Manager Letter, Director's Office, No. 43, issued April 17, 1923, and any such letter if it involves a claim matter should be addressed to the central office, claims division, attention district service section. FRED E. HAMILTON, Acting Assistant Director.