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(Fair Value)

3. Amount received for excess property reported in 2b above

(Fair Value)

4. Excess property obtained from other agencies with reimbursement. 5. Surplus property diaposed of

a. Donated to educational institutions .

(Acquisition Cost)

b. Donated to public bodies.

C. Abandoned and/or destroyed .

d. Sold.

Total.

(Proceeds)

6. Amount received for susplus property reported in 5d above.

TITLE APPROVED BY (Signaturo)

DATE

INSTRUCTIONS Goneral

down of the net amount into (a) the net amount of personal This form shall be used by executive agencies to file the quarterly property reported as excess during the quarter on Standard reports required by Persona i Property Management Regulation Form 120, and (b) the amount of all other personal property No, s

determined to be excess to the needs of the agency, but which, Reports on this form shall cover all excess and surplus personal under the provisions of Personal Property Management Reguproperty transactions during a calendar quarter and shall be sub- lation No. 3 . docs NOT have to be reported on Standard Form mitted in triplicate to the Personal Property Utilization Division, 120. Federal Supply Service, General Services Administration, Wash: 2. In Section 2 report the acquisition cost of all excess property ington 25, D. C., during the first month following the end of the transferred during the quarter to other Federale agencies (a) quarter for which rendered.

without reimbursement and (b) with reimbursement. Each report shall be identified by the name of the reporting 3. In section 3 report the reimbursed fair value of excess propagency and the ending date of the calendar quarter and shall be erty transferred to other Federal agencies, the acquisition cost of signed by an approving officer, showing official title and date of which is reported in Section 2b above. Such fair value shall not approval

include any payments for costs incident to transfer, defined in The amount of property, i. e. acquisition cost, fair value, or sale Section 11 of the above Regulation. proceeds, u defined in the above Regulation shall be reported 4. In Section 4 report the fair value cost of excess property in dollars only in total.

obtained from other Federal agencies, Costs incident to transfer, Particular

defined in Section 11 of the above Regulation shall not be in. 1. In Section 1 report the not acquisition cost of personal prop

cluded in such fair value costs. erty detorminod to be excess and which (a) was reported to 5. In Section 5 report the acquisition cost of surplus property General Services Administration or (b) was not required to be disposed of by: (a) Donation to educational institutions, (6) seported during the quarter for which the report is submitted. donation to public bodies, (c) abandonment and/or destruction, The word "net" used above means that the acquisition cost and (d) sale. reported will have been adjusted to embody the increases and 6. In Section 6 report the amount recovered from the sale of decreases brought about by any adjustment or withdrawal actions surplus property, the acquisition cost of which is reported in during the quarter. This section of the report calls for a break. Section Sd above.

STANDARD FORM 121

AVOUST IN EDITION

GENERAL SERVICES ADMINISTRATION,

Washington 25, D. C., March 16, 1951.

PERSONAL PROPERTY MANAGEMENT REGULATION No. 3, REVISED, SUPPLEMENT No. 1

To: Heads of Federal agencies.
Subject: Utilization of Excess Personal Property and Disposal of Surplus Per-

sonal Property. 1. Purpose. This supplement amends Personal Property Management Regulation No. 3, revised October 9, 1950, in order to

a. Provide for the reporting of all excess office furniture, furnishings, and equipment, regardless of acquisition cost, unless the condition thereof is such that repair or rehabilitation is impossible; and

b. Increase the allowable time for defense screening.

2. Change in the reporting requirement for office furniture, furnishings, and equipment.-Section 78 (1) of the regulation is amended to read as follows:

"(1) All personal property not otherwise provided for in this section and
having an acquisition cost of less than $100 (consisting of an item or group of
substantially identical items normally constituting a single-line entry on the
reporting form); provided, however, that the following items shall be reported,
regardless of acquisition cost, unless in such condition as to make repair or
rehabilitation thereof clearly impossible :
(a) FSSC class 26 items-Office furniture:

Bookcases
Cabinets, wood and metal, for all office purposes including filing
Cases, transfer, wood and metal
Chairs and davenports of all types except household
Costumers and clothes racks, wood and metal
Cupboards, wood and metal
Desks of all types except household
Lockers of wood and metal
Refrigerators of all types
Shelving of all types
Stands, telephone and typewriter, wood and metal
Stools, wood and metal
Tables for all office and library purposes, wood and metal
Trays, desk, wood and metal

Wardrobes, wood and metal
(b) FSSC class 54 items-Office machines and equipment:

Copyholders of all types
Machines, including covers, for-

Accounting and posting
Billing and fanfold
Computing
Dictating
Duplicating
Numbering
Payroll
Recorders, time and wire
Shaving, dictating-machine cylinder
Stamping, time clock
Tabulating
Transcribing
Trimming, paper

Typesetting
Cases, storage and transfer
Pencil sharpeners
Racks, collating, or gathering
Receptacles, waste, fiber and metal
Registers, autographic and cash
Stands, dictionary, pedestal and rotary

Trays, all types, wood and metal, including desk trays (c) FSSC class 27 items-Floor coverings: Rugs for all office purposes 3. Increase in allowable time for department of Defense screening.–Section 14c of the regulation is amended to read as follows:

"c. Agencies desiring all other excess items not covered by subsection b. immediately above shall forward purchase orders (four copies), for approval, to the appropriate Administration field office listed in appendix B hereto for the region where the property is located. Purchase orders shall show, where such information is available, the number of the applicable report or circular on which the property is listed as excess, the name of the holding agency, location of property, the item numbers and property desired, the fair value unit price, and total amount. In approving purchase orders, the Administration will take into consideration national defense requirements, emergency needs, egitable distribution, transportation costs, and other appropriate factors. If there are no other compelling factors, purchase orders will ordinarily be approved on a "first come, first served" basis. The Department of Defense shall notify the appropirate Administration field office of its interest in property reported by other agencies, either through the submission of a purchase order, other instructions, or a release of the prop erty, as promptly as possible, but in no event later than 45 days from the date of the report of excess. A copy of each approved or disapproved purchase order will be returned to the ordering agency by the Administration field office with appropriate notation. Two copies of approved orders will be appropriately noted and transmitted by the Administration field office to the holding agency for transfer action. Billing by the holding agency for such approved orders shall be accomplished in accordance with sections 11 and 12 of this regulation." 4. Effective date.—The provisions of this supplement are effective immediately.

JESS LARSON, Administrator.

GENERAL SERVICES ADMINISTRATION,

Washington, D. C., June 7, 1952.

PERSONAL PROPERTY MANAGEMENT REGULATION No. 3, REVISED, SUPPLEMENT No. 2

To: Heads of Federal agencies.
Subject: Utilization of excess personal property and disposal of surplus personal

property. 1. Purpose.—This supplement amends Personal Property Management Regulation No. 3, Revised, October 9, 1950, in order to clarify certain categories of excess personal property which need not be reported, to delete other categories, and to make additional modifications required to meet changing conditions.

2. Revised definitions.-a. Section 3b (16) is amended by inserting “, records of the Federal Government,” and after the words “real property" in the second line.

b. Section 3b (22) is amended to read as follows:

“22. 'Salvage' means personal property that has some value in excess of its basic-material content but which is in such condition that it has no reasonable prospect of use for any purpose as a unit (either by the holding or any other Federal agency) and its repair or rehabilitation for use as a unit (either by the holding or any other Federal agency) is clearly impracticable.”

3. Use of excess in major disaster relief.-Section 6f is amended to read as follows:

“f. Assistance in major disaster relief.-Excess personal property, whether or not reported as excess under section 7, shall, in accordance with the directions of the Housing and Home Finance Administration or of any officer in his agency designated by him, be utilized in behalf of, or distributed or loaned to, States and local governments, with or without compensation therefor, pursuant to Public Law 875, Eighty-first Congress, to provide assistance to such States and local Governments in alleviating suffering and damage resulting from major disasters. Surplus equipment and supplies shall similarly be donated to States and local governments in accordance with directions of the Housing and Home Finance Agency."

Section 17c (10), covering negotiated sales for catastrophe relief, is deleted in its entirety.

4. Personal property covered by other regulations.--Section 7b (1) is amended as follows:

“(1) Typewriting machines (governed by Personal Property Management Regulation No. 18);".

Section 7b (7) pertaining to Government records is deleted.

5. Changes in categories of exce88 property which need not be reported to GSA.-Section 7g is amended to read as follows:

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"g. General exceptions. The following excess personal property need not be reported unless otherwise directed by the Administration :

“(1) All personal property not otherwise provided for in this section and having an acquisition cost of less than $100; provided, however, that,

“(a) Groups of substantially similar or closely related items shall be reported if such groups have an acquisition cost of $100 or more, even if individual line items may be less than $100 (such as shoes, nails, or screws in different sizes; parts for similar types of machines or equipment);

"(b) The following items shall be reported, regardless of acquisition cost, unless in scrap or salvage condition : "F. S. S. C. Class 26 Items-Office Furniture:

Bookcases
Cabinets, wood and metal, for all office purposes including filing
Cases, transfer, wood and metal
Chairs and davenports of all types except household
Costumers and clothes racks, wood and metal
Cupboards, wood and metal
Desks of all types except household
Lockers of wood and metal
Refrigerators of all types
Shelving of all types
Stands, telephone and typewriter, wood and metal
Stools, wood and metal
Tables for all office and library purposes, wood and metal
Trays, desk, wood and metal

Wardrobes, wood and metal
FSSC class 54 items-Office machines and equipment:

Copy holders of all types
Machines, including covers, for :

Accounting and posting
Billing and fanfold
Computing
Dictating
Duplicating
Numbering
Payroll
Recorders, time and wire
Shaving, dictating machine cylinder
Stamping, time clock
Tabulating
Transcribing
Trimming, paper

Typesetting
Cases, storage and transfer
Pencil sharpeners
Racks, collating or gathering
Receptacles, waste, fiber and metal
Registers, autographic and cash
Stands, dictionary, pedestal and rotary

Trays, all types, wood and metal, including desk trays
FSC class 27 items--Floor coverings : Rugs for all office purposes.
(2) Perishables ;
(3) Property dangerous to public health and safety;

(4) Scrap and salvage, provided that the property is strictly in accordance with the definitions for scrap or salvage as specified in section 3 of this regulation;

(5) Arms, ammunition, and implements of war listed in the currently effective proclamation under the Neutrality Act, 22 U. S. C. 452 (i), in the custody of the Department of Defense. (See Appendix C.) However, category X, “Aircraft; components, parts, and accessories therefor,” set forth in appendix O shall not be construed to include the following excess property, although such property falls within the aeronautical property classes of the Department of the Air Force and Department of the Navy; aircraft hardware and bearings; commercial electrical equipment and supplies ; photographic equipment and supplies ; fuel- and oil-handling equipment; special clothing and personal equipment; shop and warehouse machinery, tools and equipment; ground servicing motorized and nonmotorized vehicles and equipment, including materials-handling vehicles, and parts for such vehicles and equipment; aerial delivery equipment, 'paulins, protective covers; cordage, leather, and fabric; and general-purpose hardware. All property in these categories shall be reported. Further, category XI (a) shall not be construed to include radio-communication equipment and parts and components therefor, which property shall be reported unless determined by competent authority to be classified for reasons of national security.

(6) Vessels of 1,500 gross tons or more; (7) Animals; (8) Technical hospital and medical supplies (except narcotics) and equipment. The term “technical" shall be construed to mean only items peculiar to hospital or medical use. Excess common-use or general-purpose items (such as microscopes, glassware, blankets, etc.), even though located in hospitals, laboratories, or medical depots, shall be reported.

(9) Sand, gravel, and stone quarried products; (10) Standing timber and undressed logs;

(11) Property which may be transferred to other agencies under section 8' of this regulation;

(12) Property determined by competent authority to be classified for reasons of national security;

(13) Fuel oil resulting from stripping of vessels in preparation for lay-up by the Federal Maritime Administration of Department of Commerce.

(14) Components, parts, and accessories peculiar and applicable only to naval vessels of the following categories: Battleships, cruisers, aircraft carriers, destroyers, and submarines.

Executive agencies having property in the categories specified in this subsection g shall, to the fullest extent practicable or economical, solicit Federal agencies (including the agencies specified in section 14 of this regulation) known to use or distribute such property and, wherever possible, arrange for transfers. If no need for such property is found within a reasonable time (which should not, unless the interests of Government otherwise require, exceed 60 calendar days from date of determination as excess, and should in many cases be considerably less than 60 days) holding agencies shall determine such property surplus and its disposal will be then governed by sections 16 and 17 of this regulation. Such property, however, shall not be determined surplus until the Federal Security Administrator has been afforded a period of 10 calendar days in which to determine whether the property would be usable and necesary for educational or public-health purposes, including research. Property of the Department of Defense shall not be determined to be surplus until screened by the Secretary of Defense for usability and need for service educational activities, or, if not so designated, until the Federal Security Administrator has been afforded the op portunity for screening as above provided.

6. Distribution of excess reports.-Section 7j (2) is amended to read as follows:

“(2) One (1) copy to the Surplus Materials Division (S-0), Bureau of Supplies and Accounts, Department of the Navy, Washington 25, D. C., the designated screening unit for the Department of Defense."

7. Disposal of surplus by donation.-a. Section 16a is amended by tdding the fololwnig at the end of the present paragraph after changing the period at the end of the snetence to a semicolon : "nor to donations to States and local Governments as assistance for major disaster relief pursuant to Public Law 875, Eighty-first Congress, as referred to in section 6f hereof."

b. Section 16d (3) is amended to read :

“(3) Screening by Federal Security Administrator.-In order to locate donable property which is usable and necessary for educational or public health purposes, including research, the Federal Security Administrator shall be permitted to screen, at appropriate times, holding agencies' excess personal property (and lists and records thereof, when available) not required to be reported to the Administration under this regulation, except categories of property set forth in section 7g (2), (3), (5), and (12). However, with respect to property covered by section 7g (5) the Department of Defense shall permit the Federal Security Administrator to screen nonreportable excess items included in cate gories X and XI of appendix C hereof unless classified for reasons of national security, or unless for other reasons such property is determined not to be avail. able for donation. The Federal Security Administrator also shall be permitted to screen at appropriate times, in Administration field offices, reports of excess personal property submitted by holding agencies under this regulation."

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