GENERAL ORDERS WAR DEPARTMENT, No. 9. ADJUTANT GENERAL'S OFFICE, Hereafter no issues of arms, ammunition, or other ordnance stores, will be made to Indians not in the employ of the War Department as scouts. Department Commanders may, at exposed frontier settlements in cases of emergency, direct the sale of arms and ammunition to actual settlers for their protection, and General Orders No. 81, Adjutant General's Office, of 1872, is modified accordingly. Officers who make such sales will be required to file with their returns the authority of the Department Commander for the sale, and his explanation of the emergency requiring it. BY ORDER OF THE SECRETARY OF WAR: OFFICIAL: E. D. TOWNSEND, Adjutant General. No. 10. ADJUTANT GENERAL'S OFFICE, I... The following extracts from "Circular Instructions Concerning the Proper Disposition of Certificates of Deposit," issued by the Treasury Department, are published for the information and guidance of all concerned : : TREASURY DEPARTMENT, January 21, 1874. The third Section of the Act of March 3, 1857, requires the forwarding forthwith to the Secretary of the Treasury of one of the certificates of deposit for every deposit of public moneys. As these certificates of deposit constitute an important check upon the transactions of the different Government Depositaries, and are required at the Treasury Department at the earliest possible moment for verification with the accounts of said Depositaries, the following regulations concerning their future disposition are hereby prescribed, which, as they are based upon express provisions of law, will be expected to be strictly complied with: Hereafter the originals of all certificates of deposit for the deposit of any and all public moneys of every character and description, except as stated in the next succeeding paragraph, should be forwarded to the Secretary of the Treasury immediately upon their issue by the depositors, (not the Depositaries,) who, before transmitting them, should see that their amounts correspond with the amounts actually deposited by them. EXCEPTIONS. Those issued to Disbursing Officers for disbursing funds deposited to their own official credit, subject to the payment of their checks, and more properly called Disbursing Officers' receipts, should be retained in their own possession; those issued for the transfer of funds from one Government Depository to another, and on account of fractional currency, should be forwarded to the Treasurer of the United States; and those issued for the deposit of moneys pertaining to the Post Office Department should be forwarded to the Third Assistant Postmaster General. Certificates of deposit should be issued as follows: ARMY AND NAVY. Those issued to military or naval officers, either on account of repayments, sales of public property, or otherwise, in duplicate; the duplicates to be retained by the depositors. GENERAL REMARKS. In no case are certificates of deposit required to be filed with accounts rendered by Government officers to the accounting officers of the Treasury Department, nor does such a disposition of any certificates of deposit secure to the officers transmitting them proper credits in their accounts. Credits are only given officers in the settlement of their accounts upon warrants, which warrants are issued by the Secretary of the Treasury, and based upon the original certificates of deposit. In taking credit in their accounts current, however, for deposits made, officers should state specifically the date of the deposit, and the designation and location of the depository in which the deposit was made, as well as the source, &c. All original certificates of deposit in favor of military, naval, and other officers, the amounts of which are required to be listed and recorded in the offices of any of the heads of the bureaus of the War, Navy, Interior, or other Executive Departments, will immediately upon their receipt-a record having first been made of them for verification with the proper depositary accounts-be forwarded to the head of the respective Department to which the deposits pertain for designation of the proper appropriations, &c. WM. A. RICHARDSON, II...So much of General Orders No. 65, of 1871, from this office, as requires the originals of Certificates of Deposit to be forwarded to the Chiefs of Bureaus is hereby revoked, together with such portions of any other existing orders or instructions as are contrary to the foregoing regulation, that "the originals of all Certificates of Deposit" (with the exceptions noted in the Treasury Circular) "should be forwarded to the Secretary of the Treasury immediately upon their issue by the depositors." III... Disbursing officers, when they make deposits of money to the credit of the Treasurer of the United States, will furnish the depositary such statement in writing as will show whether said deposits are 1st. Transfers of Funds-That is, moneys to be paid to the officer or to be placed to his credit in some other office. It will be observed that the changing of credit from the account of the officer to that of the Treasurer of the United States is not in itself a transfer of funds, and that actual transfers have the effect of increasing the Treasurer's balance when the deposit is made, and decreasing it when the money is paid or placed to the credit of the officer. In such cases the officer should make the deposit as a "Transfer of Funds" from the office (naming it) where he is to receive the money. 2d. Repayments-That is, moneys advanced to the officer in excess of the requirements of the service, or which for any reason he cannot pay out. In these cases the officer should deposit as a "Repayment" of "Transportation Funds," "Subsistence Funds," "Funds for the Payment of Troops," 66 Recruiting Funds," &c., &c., as the case may be. If the date of the appropriation to which the deposit belongs is known it should be named also. 3d. Revenues-That is, moneys to be paid into the Treasury under the 5th section of the act of May 8, 1872-" Proceeds of Sales of Stores." IV... Disbursing officers, immediately after making the deposits alluded to in the foregoing paragraph, will notify the Chief of the Bureau controlling the appropriation of the fact, communicating at the same time any information that will enable the specific appropriation to be designated. BY ORDER OF THE SECRETARY OF WAR: OFFICIAL: E. D. TOWNSEND, Adjutant General. Assistant Adjutant General. |