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9.2 The vehicle manufacturer shall notify the purchasing agent in writing ten days prior to the date on which the first unit will be ready for shipment in order that inspection may be made. 10. Preparation for delivery
10.1 Delivery of the vehicles shall be made in such manner as to permit immediate operation. Fuel will be drained from the fuel tank only after vehicle test operation and prior to loading for shipment. 11. Notes
11.1 Qualification and proof by bidder.--The bidder shall furnish proof that he has been engaged in the production of motor vehicles for at least two years and further that he is bidding on the latest-current-model vehicle, except as modified by this specification.
11.2 Guaranty.--In addition to any policy guaranties usually extended to the general public, the successful bidder shall be required to guarantee the vehicle and parts thereof against defective material and workmanship for a period of one year from date of acceptance. The guaranty shall consist of the replacement and installation of defective assemblies or parts, without cost to the Government, f. o. b. delivered. The successful bidder shall make immediate replacement from his plant or through his dealer or branch.
11.3 Certification of compliance with specification.—The successful bidder shall certify that the vehicle, component units, and parts will be suitable for the work to be performed ; will be constructed to definite standard dimensions, with proper clearances and fits; that previously published or set ratings will not arbitrarily be raised without prior approval of the manufacturer of the actual unit; and further, that the vehicle offered will comply in every respect with the terms of this specification. In the event that the vehicle offered does not fully comply with this specification, the bidder shall state definitely, referring to the proper paragraph of this specification, wherein the vehicle he proposes to furnish does not comply. Where no statement is received, the successful bidder shall be required to meet every requirement of this specification.
11.4 Patents.—The contractor shall hold and save the Government, its officers, agents, servants and employees harmless from liability of any nature or kind, including costs and expenses, for or on account of any patented or unpatented invention, article, appliance or attachment manufactured or used in the performance of this contract, including their use by the Government.
11.5 Bid drawing and data.—The bidder shall submit with his bid, assembly drawings of all views, in sufficient detail to show the arrangement, size, shape, and material used for all parts.
Bidders shall also furnish the following data, pertaining to these vehicles as part of their bids :
Description, manufacturer, and general characteristics of components not their own product.
NO BID WILL BE CONSIDERED UNLESS ACCOMPANIED BY REQUIRED DRAWING AND DATA
11.6 Contract drawings and data.—The successful bidder will be required to submit detailed assembly drawings in triplicate prior to contract fulfillment. He will also be required to furnish 15 Parts Books and Shop Manuals, and a list of branch offices or agencies where complete stocks of repair parts are maintained and can be secured within a reasonable time after ordering by part number from the Parts Book, and at such discounts as may be quoted from year to year by the manufacturer of the vehicle purchased under this specification.
11.7 Manuals or charts, operating and servicing.-The successful bidder shall furnish a certificate of ownership, Operators Manual, and a lubrication chart with each vehicle.
OFFICE OF THE POSTMASTER GENERAL,
Washington, D. C., August 23, 1951.
FINDINGS AND DETERMINATION UNDER TITLE III OF THE FEDERAL PROPERTY AND
ADMINISTRATIVE SERVICES ACT OF 1949 1. In accordance with section 307 of the Federal Property and Administrative Services Act of 1949, Public Law 152, 81st Congress, I hereby make the following findings :
(a) In connection with the experimental route survey work being conducted by the Department to determine realistically the conditions on routes being considered for application of functional type vehicles, it was necessary to procure by negotiation vehicles suitable for evaluation, test, survey, and map work.
(6) The Twin Coach Co., Kent, Ohio, have produced functional type vehicles, 50 of which were procured on a recent negotiated contract and which are being installed on revised routes with an indicated net annual saving of $2,000 per vehicle. The expansion of this experiment is essential to ascertain if the present findings apply to larger scale utiilzation on all routes in an area and it is necessary to provide additional vehicles of the same type.
(c) It has been determined that 50 additional trucks of the same design will be required to further this experimental route survey work, and it is therefore proposed to negotiate a contract with the Twin Coach Co., Kent, Ohio, for furnishing these additional trucks at a cost of $2,870 each, f. 0. b., Kent, Ohio.
(d) The findings herein are based upon written and verbal information furnished this Office.
2. Upon the basis of the foregoing findings, I hereby determine that:
(a) The proposed contract is for the furnishing of equipment for experimentation, development, research, or test within the purview of section 302 (c) (10) of Public Law 152, 81st Congress.
(6) Procurement of the above-described vehicles by advertising is not feasible because the nature of the experimental work requires the acquisition of vehicles in strict accordance with the specifications developed by the Post Office Department. Past experience with a recent advertisement on these specifications has shown that the Twin Coach Co. of Kent, Ohio, was the only bidder agreeing to furnish vehicles without variance in any way from the requirements.
3. In view of the foregoing, contract for the vehicles described will be negotiated by this Office,
ARTHUR E. SUMMERFIELD,
Sealed bids in
SUBJECT TO THE TERMS AND CONDITIONS OF THIS INVITATION, ITS SCHEDULE AND THE ATTACHD GENERAL PROVISION8, will be received at the above office until
Time (date), and at that time publicly opened, for furnishing the following supplies or services, at the time specified in the Schedule, for delivery touch Factory, Kent, Ohio, General information and instructions to bidders are contained in the terms and conditions on the reverse hereof.
(Number of UNIT UNIT PRICE
each $2870 430,500.00
| DATE 10-8-54 In compliance with the above, the undersigned offers and agrees, if this Bid be accepted within
calendar daya (60 calendar days anleu a different period be inserted by the bidder) from the date of the opening, to furnish any or all of the items upon which prices are quotes, at the price set opposite each item, delivered at the designated point(s) and within the time speciñed in the Schedulo of the Invitation for Bids. Discounts will be allowed for prompt payment as follows: percent, 10 calendar days;.
percent, 20 calendar days;_$5.00 per 180 calendar days. BIDDER REPRESENTS: (1) That the aggregate number of employees of the bidder and its affiliates is 2.500 or more, (Chock appropriate boxu) O less than 500.
That he is a regular dealer in, manufacturer of, the supplies bid upon.
neploycot se solicit or toone Abis contracts and agree to furniah islamation-selating
"requested by the contracting offices INDICATE WETTER INDIVIDUAL: O PARTNERSHIP: CORPORATION, INCORPOPATED IN THE STATE OF Delaware Mat Ato ADORESS OF RIDDER (&re, aty, ons, end i Typ potes)
SIGNATURE AND TITLE OF PERCg TEO TO SIGN THIS SD (Typ pola name
end tunda signature)
UNITED STATES OF AMERIC
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MTOTT WOUL BMT 597
Blandard Form 3
TERMS AND CONDITIONS OF THE INVITATION FOR BIDS
1. Award.—The right is reserved, as the interest of the Government may require, to reject any or all bids and to waive any minor informality or irregularity in bids received. The Government may accept any item or group of items of any bid unless qualified by specific limitation of the bidder. Unless otherwise provided in the schedule, bids may be submitted for any quantities less than those specified; and the Government reserves the right to make an award on any item for a quantity less than the quantity bid upon at the unit price offered unless the bidder specifies otherwise in his bid. The contract shall be awarded to that responsible bidder whose bid, conforming to the Invitation for Bids, will be most advantageous to the Government, price and other factors considered. An award mailed (or otherwise furnished) to the successful bidder within the time for acceptance specified in the bid results in a binding contract without further action by either party.
2. Labor information.-Attention is invited to the possibility that wage determinations may have been made under the Walsh-Healey Public Contracts Act providing minimum wages for employees engaged in the manufacture for sale to the Government of the supplies covered by this Invitation for Bids. Information in this connection, as well as general information as to the requirements of the act concerning overtime payment, child labor, safety and health provisions, etc., may be obtained from the Wage and Hour and Public Contracts Divisions, Department of Labor, Washington 25, D. C. Requests for information should state the Invitation number, the issuing agency and the supplies covered.
3. Discounts.-(a) Prompt payment discounts will be included in the evaluation of bids, provided the period of the offered discount is sufficient to permit payment within such period in the regular course of business under the delivery, inspection, and payment provisions of the Invitation and Bid.
(b) In connection with any discount offered, time will be computed from date of delivery of the supplies to carrier when delivery and acceptance are at point of origin, or from date of delivery at destination or port of embarkation when delivery and acceptance are at either of those points, or from date correct invoice or voucher (properly certified by the Contractor) is received in the office specified by the Government if the latter date is later than the date of delivery.
4. Prices.—Unit price for each unit bid on shall be shown and such unit price shall include packing unless otherwise specified. `In each case totals shall be inserted in the Amount column of the Schedule.
5. Delivery time. When not otherwise specified, bidder must definitely state time of proposed delivery.
6. Computation of time.-Time, if stated as a number of days, will include Sundays and holidays.
7. Samples.-Samples of items, when required, must be submitted within the time specified and at no expense to the Government; if not destroyed by testing, they will be returned at bidder's request and expense, unless otherwise specified in the Schedule.
8. Government-furnished property.—No material, labor, or facilities will be furnished by the Government unless otherwise provided in the Schedule.
9. Agents.—Bids signed by an Agent must be accompanied by evidence of his authority.
10. Bids.-(a) Data. Each bidder shall furnish the information required by the Bid form. The bidder should print or type his name on the Schedule and each Continuation Sheet thereof upon which he makes an entry.
(b) Corrections. Erasures or other changes in kids must be explained or otherwise noted over signature of bidder.
(C) Late. No bid or modification thereof received after the time set for opening will be considered except that when a bid or modification arrives by mail after the time set for opening, but before award is made, and it is determined by the Government that nonarrival on time was due solely to delay in the mails for which bidder was not responsible, such bid or modification thereof will be considered.
(d) Mistake. Bidders are expected to examine the drawings, specifications, circulars, Schedule, and all instructions pertaining to the supplies or services. Failure to do so will be at the bidder's risk. In case of mistake in extension of price the unit price will govern.
(e) Alternate. Alternate bids will not be considered unless authorized in the Schedule.
(f) Addressing. Except as provided in (a) below, bids and modifications thereof shall be enclosed in sealed envelopes addressed to the issuing office, with the name and address of the bidder, the date and hour of opening, and the Invitation Number on the face of the envelope.
(9) Telegraphic. Telegraphic bids will not be considered unless authorized in the Schedule, although bids may be modified by telegraphic notice provided such notice is received prior to the time set for the opening of the bids.
(h) Withdrawal. Bids may be withdrawn by written or telegraphic notice provided such notice is received prior to the time set for the opening of the bids.
11. Bonds.—No bond or other form of security will be required except as provided in the Schedule.
12. Seller's invoices.--Invoices shall be prepared and submitted in triplicate unless otherwise specified. Invoices shall contain the following information: Contract number, Order number (if any), and Item number; contract description of supplies or services, sizes, quantities, unit prices, and extended totals. Bill of
lading number and weight of shipment will be shown for shipments made on Government bills of lading. The following certificate will be shown on each copy of the invoice :
"I certify that the above bill is correct and just and that payment therefor
has not been received." The Contractor or his authorized representative will sign only the original (ribbon typed copy, if typed). When the invoice is signed or receipted in the name of a company or corporation, the name of the person signing, as well as the capacity in which he signs, must appear. For example: “John Doe Company, ky John Smith, Secretary. “Treasurer,” or as the case may be.
13. No bid.-In the event no bid is to be submitted, do not return the invitation unless otherwise specified. However, a letter or post card should be sent to the isuing office advising whether future invitations for the type of supplies or services covered by this invitation are desired.
POST OFFICE DEPARTMENT
STATEMENT OF REPRESENTATION APPLYING TO INVITATION ISSUED BY THE
The bidder [X (or) contractor] represents: (a) That he [ ] has, [X] has not, employed or retained any company or person (other than a full-time bona fide employee working solely for the bidder [X] (or contractor [ ]) to solicit or secure this contract and (b) that he [ ] has, [X] has not, paid or agreed to pay to any company or person (other than a full-time boda fide employee working solely for the bidder [X] (or contractor ) any fee, commission, percentage, or brokerage fee, contingent upon or resulting from the award of this contract, and agrees to furnish information relating thereto as requested by the contracting officer. (Note: For interpretation of the representation, including the term “bona fide employee,” see General Services Administration Regulations, title 44, secs. 150.7 and 150.5 (d) Fed. Reg., Dec. 31, 1952, vol. 17, No. 253.)
TWIN COACH Co.,
Regional Manager. Date: October 8, 1954.
Post OFFICE DEPARTMENT
EXAMINATION OF RECORDS
(a) The Contractor agrees that the Comptroller General of the United States or any of his duly authorized representatives shall, until the expiration of three years after final payment under this contract, have access to and the right to examine any directly pertinent books, documents, papers, and records of the Contractor involving transactions related to this contract.
(b) The Contractor further agrees to include in all his subcontracts hereunder a provision to the effect that the subcontractor agrees that the Comptroller General of the United States or any of his duly authorized representatives shall, until the expiration of three years after final payment under this contract with the Government, have access to and the right to examine any directly pertinent books, documents, papers, and records of such subcontractor involving transactions related to the subcontract. The term “subcontract" as used in this clause excludes (i) purchase orders not exceeding $500.00 and (ii) subcontracts or purchase orders for public utility services at rates established for uniform applicability to the general public.
TWIN COACH Co.,
Regional Manager. Date: October 8, 1954.