data. Agencies will report to GSA data as to costs incurred as a result of (1) owned, leased, lease/purchase, borrowed, bailed, or seized aircraft and related facilities; and, (2) aircraft services procured in any other way (i.e., chartered, contracted, or rented on a short-term basis). GSA will segregate the data output by those two basic categories. Costs and utilization data for previous fiscal years shall be reported by agencies annually, at a minimum, in accordance with paragraph 12 of this regulation. GSA is developing printed forms which will be distributed to contact points in participating agencies. Agencies shall also report to GSA, on an annual basis, data as to utilization of aircraft. As with cost data, agencies should report utilization data as indicated on Attachments C-1 and C-2 for: (1) Aircraft that are Government-owned and operated, or leased, lease/purchase, borrowed, bailed, seized and operated (Attachment C-2); and (2) aircraft services procured by them in any other way, i.e., chartered or contracted (from a commercial or other external source) or rented on a short-term basis (Attachment C-1). As with inventory and cost data, agencies, at their option, may send the data to GSA from many separate points or from a consolidated point. If agencies elect to report data more frequently than annually to GSA, (for example, as costs occur per aircraft or procured aircraft service) they may do so. As the attachments indicate, agencies shall provide a summary or total cost only for those aircraft costs involving contracted, chartered, or short-term rental charges (Attachment C-1). However, costs incurred from operation of Government-owned, leased, lease/purchase, seized, borrowed, or bailed aircraft (Attachment C-2) should be broken down by agencies into their various basic components. This means, at a minimum, that differentiation should be made among the following cost categories: -Fuel and other fluids -Direct maintenance materials -Direct labor crew -Operations overhead -Depreciation -Aircraft damage costs -Other costs (if cost cannot be identified to practice internally and to report otherwise would result in disruption or higher costs to the agency. The utilization data required is: Hours flown Mission of Flight (optional) Cost and utilization data for contracted, chartered, or rented aircraft should be reported by aircraft type (make and model). (See note below.) The objective of the utilization component of this system is to develop Government-wide information as to the utilization of various types of aircraft and the purpose of this usage, broken out by method of acquisition, to the greatest extent possible. (See note below.) NOTE: If any agency uses a different method to define hours flown for either its Government aircraft or commercially procured aircraft services, from that defined in Attachment C-1 or C-2, the methodology should be noted with the agency's data reported to GSA. Also, for contracted, chartered or rented aircraft, if the agency aggregates data by a method other than aircraft type, for example, by engine or wing configuration, it can report cost and utilization data on that basis instead of aircraft type. ATTACHMENT C-1-CONTRACT/RENTAL/ CHARTER AIRCRAFT COST AND UTILIZATION A. Department or independent officeDepartment Agency Location Code) C. Address (First two digits of (Do not complete) f. If "e" is "Yes" for crew or fuel then, provide costs: Crew $- -.00 Fuel $ .00 A, B, C, and D (See definitions for Attachment B-1) Period Covered-The beginning and ending periods for which a report is submitted, i.e., August 6, 1984, would be reported 080684. (M=Month; D=Day; Y=Year) 1. Contract-Aircraft procured through formal contractual arrangements and fully operated by the vendor of said services. (See also a through d below.) 2. Charter/Rental-A non-formal procurement of aircraft which is fully operated by the vendor through an agreement arrangement or one-time charter. This includes onetime charters procured through Government Transportation Requests (GTR) (not to exceed 89 days). (See also a through d below.) a. Hours Flown (To nearest hour)—The time elapsed from take-off to touch-down. If a reporting agency is using a different method of calculation for some or all of its aircraft utilization, this method shall be indicated with the agency's data submission. b. Contract and Charter/Rental CostsReport under lb or 2b the total cost to civilian agencies for all procured aircraft and related services included in a given report, i.e., outlays to the private sector or organization (public or private) that are external to the Federal civilian agency. If contract or charter/rental aircraft are operated by in-house crews, some or all of the time, report these costs (which would otherwise not be part of the contract/charter/rental costs) under le/lf or 2e/2f. These costs should include fuel when the aircraft is contracted/chartered/rented "dry" (without fuel). Report these costs under le/1f or 2e/2f, as well. (See 8e(6)). c. Number of Aircraft Summarized on This Report/Aircraft Type-Data may be reported by individual aircraft or summarized by aircraft type (make and model). d. Contract and Charter/Rental Aircraft Mission-This is an optional data element and can be reported at agency discretion. Its provision would enable a breakdown of commercially procured service costs by basic mission. ATTACHMENT C-2-GovernMENT AIRCRAFT COST AND UTILIZATION (PER AIRCRAFT) A. Department or independent office 10. Period covered: Beginning M M D DY Y Ending M M DD Y Y 11. Hours flown (To nearest hour) AIRCRAFT COST ELEMENTS (To nearest dollar) -.00 -.00 -.00 14. Direct maintenance labor $15. Direct labor crew $―――.00 16. Operations overhead $17. Depreciation $- --.00 18. Aircraft damage costs 19. Lease costs $— -.00 20. Other costs $ -.00 (If costs cannot be identified to the above elements, enter all costs under this category.) 21. Amount from items 12 through 20 reimbursed from outside your department --.00 *This item is optional for aircraft which the agency desires to remain classified. **Aircraft serial number is required. However, for example, serial number "1234567" can be reported as "ABC" (See Attachment B). A, B, C, and D (See definitions for Attachment B-1) For the following Attachment C-2 items see definitions for: 1. Attachment B-1, item 5 2. Attachment B-1, item 7 3. Attachment B-1, item 8 4. Attachment B-1, item 10 5. Attachment B-1, item 11 6. Attachment B-1, item 12 7. Attachment B-1, item 13 8. Attachment B-1, item 14 9. Attachment B-1, item 15 10. Period covered-The beginning and ending periods for which a report is submitted, i.e., August 6, 1984 would be 080684. (M=Month; D-Day; Y = Year) 11. Hours flown (To nearest hour)—The time elapsed from take-off to touch-down. If a reporting agency is using a different method of calculation for some or all of its aircraft utilization, this method shall be indicated with the agency's data submission. 12. Fuel and other fluids-Fuel includes aviation gasoline and jet fuel used by aircraft. Other fluids include replacement fluids other than fuel, such as engine oil, hydraulic fluids, and water-methanol. 13. Direct Maintenance (Materials)— Direct maintenance (materials) includes parts and materials resulting from scheduled maintenance, unscheduled maintenance, scheduled and unscheduled rebuilding or overhaul (time-limited, life-limited, or condition-limited components), and modifiIcation of aircraft to accommodate special purpose applications. Included are all direct maintenance parts and materials whether directly identifiable to specific aircraft or not. (See note.) 14. Direct Maintenance (Labor)-Direct maintenance (labor) includes salaries, employee benefits, training and travel associated with scheduled maintenance, unscheduled maintenance, avionics maintenance, and modification of aircraft to accommodate special-purpose applications. (See note.) NOTE: Maintenance work contracted out will be included in the direct maintenance categories. Costs incurred under items 13 and 14, above, should they affect the capitalized value of an aircraft, can be reported by the agency incurring them as either maintenance costs or "other" costs to reflect the increase in capitalized value. If the latter approach is chosen, reporting agencies should note this method next to their "other" costs category entry. Otherwise, an agency may report these costs under Item 17, "depreciation" reflecting the increased capitalization over the life of the aircraft. 15. Direct Labor Crew-Crew cost includes salaries, benefits, travel, training, and all other miscellaneous costs associated with crew members assigned to aircraft. Such crew members include pilots, copilots, flight engineers, cabin attendants, and load masters, where applicable. 16. Operation Overhead-Fixed-base operations include hangar/storage rental, utili ties, and aircraft tiedown costs for non-Government facilities. Costs for Government facilities include utilities and janitorial costs, maintenance costs for buildings and grounds, depreciation on capitalized facilities and related improvements, depreciation on capitalized shop and avionics support equipment (if this equipment is depreciated), and overhead costs. 17. Depreciation-Depreciation is the decrease or loss in value of an aircraft because of wear, age, or other causes, such as technological obsolescence. Value loss will be computed based upon the difference between the known or estimated capitalized value (or market value, if applicable) when acquired and the estimated residual value when the aircraft is scheduled for replacement. This is not to mean that the value of the aircraft should be reassessed annually based on market value. Depreciation will be straight line from the date of acquisition to the date of scheduled replacement. Aircraft which have depreciated to a static residual value and are still kept in inventory will not be depreciated further. Aircraft leased from the private sector and operated by the Government will have no depreciation cost. 18. Aircraft Damage Cost-In the private sector, the costs of aircraft damage are usually covered by various insurance policies for which premiums are paid. Since the Government has a policy of insuring itself, there is no cost for premiums, as such. Consequently, it is appropriate to view cash outlays and values lost as the result of accidents, incidents, ground mishaps, and other situations which cause damage as being tantamount to the premium the Government pays as a self-insured entity. Aircraft damage cost is therefore the cost of such happenings and includes the cost of repair, salvage or recovery, and write-off costs with respect to the aircraft. 19. Lease Costs-Lease costs include direct costs incurred in the lease of an aircraft or related facilities from (and paid to) the private sector. 20. Self-explanatory. 21. Self-explanatory. Sec. Subpart 101-14.3—Acquisition of Strategic and Critical Materials for the National Defense Stockpile 101-14.300 Scope of subpart. 101-14.301 Purpose and authority. 101-14.302 Competitive procedures. 101-14.303 Disruption of markets. 101-14.305 Acquisition of strategic and critical materials by purchase. 101-14.306 Acquisition of strategic and critical materials by exchange. 101-14.307 Acquisition of strategic and critical materials by barter. 101-14.308 Acquisition of strategic and critical materials for rotation purposes. AUTHORITY: Sec. 4, 93 Stat. 320, 50 U.S.C. 98c; Sec. 6, 93 Stat. 321, 50 U.S.C. 98e; Sec. 205(c), 63 Stat. 390; 40 U.S.C. 486(c); Sec. 704, 64 Stat. 816, as amended 50 U.S.C. App. 2154; E.O. 10480, August 18, 1953, 18 FR 4939, as amended; E.O. 12155, September 10, 1979, 44 FR 53071; DMO 11, April 17, 1973, 38 FR 9507. SOURCE: 46 FR 21602, Apr. 1, 1981, unless otherwise noted. § 101-14.000 Scope of part. This part deals with strategic and critical and other raw and basic materials required for the National Defense Stockpile, and materials which are excess to the requirements for the National Defense Stockpile. § 101-14.001 Definitions. As used in this part, terms shall have the meanings described in this section. § 101-14.001-1 Acquisition. "Acquisition" means the process of obtaining strategic and critical materials for the National Defense Stockpile by purchase, exchange, or barter. § 101-14.001-2 Agency. "Agency" means any agency of the United States, including any executive department or independent establishment in the executive branch of the Government and any wholly owned Government corporation. § 101-14.001-3 Barter. "Barter" means the acquisition of materials for the National Defense Stockpile by trading Governmentowned property for strategic and critical materials. § 101-14.001-4 Direct Government use. "Direct Government use" means use in a Government-owned and Government-operated facility and use in a Government-owned facility which is operated by a contractor for the Government. § 101-14.001-5 Excess to agency needs. "Excess to agency needs" means strategic and critical materials which are (a) under the control of an agency and (b) not required for its needs and discharge of its responsibilities, as determined by the head of the agency. § 101-14.001-6 Excess to stockpile requirements. "Excess to stockpile requirements" means strategic and critical materials (a) which are in excess of stockpile needs and (b) the disposition of which is authorized by law. § 101-14.001-7 Exchange. "Exchange" means the acquisition of strategic and critical materials for the National Defense Stockpile by using as payment stockpile materials, the disposition of which is authorized by law. § 101-14.001-8 Holding agency. "Holding agency" means any agency having the control of strategic and critical materials. § 101-14.001-9 Indirect Government use. "Indirect Government use" means use by prime contractors and all tiers of subcontractors in the production of items being procured by the Government. § 101-14.001-10 National Defense Stockpile. "National Defense Stockpile" means the materials listed in section 4 of the Strategic and Critical Materials Stock Piling Act, as amended (50 U.S.C. 98c). § 101-14.001-12 Rotation. "Rotation" means the process of replacing materials in the National Defense Stockpile with an equivalent quantity of substantially the same materials to prevent deterioration. § 101-14.001-13 Strategic and critical materials. "Strategic and critical materials" means materials which the National Security Council (NSC) determines (a) would be needed to supply the military, industrial, and essential civilian needs of the United States during a national emergency, and (b) are not found or produced in the United States in sufficient quantities to meet these needs. Subpart 101–14.1—Transfer of Strategic and Critica! Materials Excess to Agency Needs to the National Defense Stockpile § 101-14.100 Scope of subpart. This subpart deals with the transfer of strategic and critical materials excess to agency needs, to the National Defense Stockpile. 8 101-14.101 Purpose and authority. This subpart sets forth the policy and procedures for transferring to the National Defense Stockpile strategic and critical materials excess to the needs of the holding agency, under section 3h of Defense Mobilization Order 11 (32A CFR Part 111). GSA reviews agencies' excess holdings of these materials as a potential source to satisfy unfulfilled National Defense Stockpile goals. |