DEPARTMENT OF DEFENSE DEFENSE SUPPLY AGENCY OFFICE OF INDUSTRIAL SECURITY LETTER Industrial Security Letters will be issued periodically to inform Industry, User Agencies and DoD Activities of developments relating No. 68L-2 1. 29 February 1968 THE PRIVACY PERSONNEL SECURITY QUESTIONNAIRE (PSQ) As has been previously announced, the decision has been made to place the privacy PSQ into effect. While there has been much discussion about the form, the purpose of this letter is to provide an initial look at some of the principles and procedures that will be involved in its implementation. The personal information which is considered of a privacy nature and warrants special handling in the clearance program includes: arrest records; type of discharge from military service; prior security clearance suspension, denial or revocation; history of mental or nervous disorders; drug addiction; excessive use of alcohol; and membership in organizations cited by the Attorney General. Under the revised policy the employee will provide this information to the Government as a privileged communication. The procedures outlined below have been developed to implement this policy decision. The revised DD Form 48, Personnel Security Questionnaire (Industrial), will generally be used in those cases where the contractor is requesting a SECRET or CONFIDENTIAL clearance for a U. S. citizen employee. The DD Form 49, previously known as the Immigrant Alien Questionnaire, has been redesignated "Personnel Security Questionnaire (Industrial) (Multiple Purpose)." This new DD Form 49 will continue to be used in requesting clearance for immigrant aliens. It will also be used when requesting reciprocal clearances for Canadian and United Kingdom nationals. In addition the new DD Form 49 will be used in certain situations when requesting a clearance for U.S. citizens. These include requests for TOP SECRET clearance, requests involving an individual who is a representative of a foreign interest and requests where the applicant has relatives residing in Communist countries. The DD Forms 48 and 49 are almost identical in terms of information required on the form. The only difference is that the DD Form 49 includes certain questions applicable only to immigrant aliens. Another significant distinction between the DD Form 48 and the DD Form 49 is the make-up of the forms. Henceforth both the DD Form 48 and DD Form 49 will be assembled in packets with interleaved carbon, so all information will be typed in register. The DD Form 48 packet will consist of a single copy of the DD Form 48 and three additional forms the DD Form 1584 and two DSA Forms 705 (see illustration on page 2). (The DD Form 1584 and DSA Form 705 are used by the Government in the processing of the case and therefore the contractor need not concern himself with these forms, per se.) The DD Form 49 will be assembled in a packet which will include five copies of the DD Form 49 and five additional forms used for internal processing by the Government. Further, the DD Form 48-1, Certificate of Nonaffiliation with Certain Organizations, will be eliminated. Questions pertaining to the employee's affiliation with organizations cited by the Attorney General as having interests in conflict with those of the United States will be included in the basic Personnel Security Questionnaire. The list of cited organizations will be provided separately as part of the instruction for the preparation of the form. This list will also be included as a new appendix to the Industrial Security Manual. The elimination of the DD Form 48-1 as a separate form will promote overall efficiency in requesting and processing personnel security clearances. The DD Form 48-2, Application and Authorization for Access to CONFIDENTIAL Information, and the DD Form 48-3, Personnel Security Questionnaire (Updating), have also been changed. The changes to the DD Form 48-2 are related only to the removal of privileged information from that form. The most significant change in this regard is that the questions relative to membership or association with cited organizations have been deleted. However, the revised DD Form 48-2 will include in the certification that the individual is not a member of any organization which has been cited by the Attorney General pursuant to Executive Order 10450. Therefore, in those cases when an applicant cannot sign this certification he will so advise his employer. The employer will then have the employee complete the DD Form 49 as described above. The revised DD Form 48-3, Personnel Security Questionnaire (Updating), will be used in the same manner as it is currently used, that is, for converting or transferring a personnel security clearance. The revised DD Form 48-3 has been amended so that privileged information is incorporated at the bottom of the form. Each cleared facility will receive an initial distribution of the new forms prior to the effective date. The distribution, in late April 1968, will consist of a standard package containing a six-month supply of forms for the average facility. Each package will include: 10 DD Form 48 packets, 3 DD Form 49 packets, 20 DD Forms 48-2, 10 DD Forms 48-3, 2 Instruction Sheets, 15 Worksheets (DSA Form 707), 23 DSA Form 703 envelopes, and 2 DSA Form 704 envelopes. It is recognized that under this standard distribution approach, some contractors may receive too many forms and others too few. In those cases where the initial distribution is not sufficient for the facility's needs, the contractor should order the additional quantities needed from DISCO. A sample reorder blank will be provided in the next issue of the Industrial Security Letter. In those cases where the initial distribution far exceeds the facility's anticipated six-month need, the contractor should return surplus forms to the Industrial Security Representative at the time of his next inspection or visit to the facility. As shown in the illustration of page 5, a contractor will first have the employee complete the Worksheet (DSA Form 707), which will be provided for the applicant's use in connection with the completion of the DD Forms 48 and 49 (Step 1). The Worksheet (DSA Form 707) will not contain any of the privileged information questions. Special instructions relative to the completion of the form will be provided to assist the applicant in the completion of the form. When the Worksheet (DSA Form 707) is completed, the contractor or the employee should type the DD Form 48 or 49 packet (Step 2). Part II of the form is the portion to be completed by the employer (Step 3). It contains about the same information as is called for on the top portion of the present DD Forms 48 and 49. This part of the new forms will now be found at the bottom of the first page of both the DD Form 48 and DD Form 49. When all of the information has been transcribed from the Worksheet (DSA Form 707) onto the DD Form 48 or 49, the contractor should check the form to make sure all questions are properly answered. The form will then be returned to the employee and he will be requested to complete the questions in Part III of the form containing the privileged information discussed previously. This will be done in private (Step 4). When the employee has completed this portion of the form he will fold the form so that his responses to the privileged questions are concealed (Step 5). Then, in the presence of a witness, the employee will sign the form and date it. The witness shall also sign attesting that he has witnessed the signature (Step 6). The employer should then give the completed Fingerprint Card to the employee. The employee, in the presence of a representative of the employer, will then place the completed DD Form 48 or 49, together with the Fingerprint Card, in an envelope which will be provided. This preprinted envelope, addressed to DISCO, has been designated as DSA Form 703. The employee will seal the envelope, sign across the flap of the envelope and return it immediately to his employer (Step 7). In those cases involving owners, officers, directors, partners, regents, trustees or executive personnel (OODEPS) who are cleared as part of a facility security clearance the contractor should not use the preaddressed envelope, DSA Form 703. Instead, the contractor shall transmit the forms to his cognizant security office. The DSA Form 704 envelope should be used for this purpose. The contractor will be required to address the DSA Form 704 to his cognizant security office. Because privileged information is being provided, new procedures have been adopted for the handling of those cases in which the DD Form 48 or 49 is not properly completed. Under the new procedures, if the information pertains to the nonprivileged (open) portion of the form, the employer will be queried. If the information concerns the privileged portion of the form, a letter will be sent to the employee via the contractor. The letter to the employee will advise him with respect to the additional information which must be provided. This letter will be in a sealed envelope as an attachment to a letter to the contractor. The contractor will be advised to deliver the sealed envelope to the employee and to have the employee complete the privileged information in the same manner as when the original form was completed. The employee will then place his reply in the envelope provided. This envelope, after being sealed by the employee, will be given to the contractor who will mail it to DISCO. |