Block 15. This is a five-digit numerical code identifying the manufacturer of IPE. The manufacturer's code will be obtained from Production Equipment Directories D1 of D2 and the DSAH series Industrial Plant Equipment Handbooks; however, if not available in these publications then refer to cataloging Handbook H4-1.

Block 16. a. Enter the

manufacturer's

model, style, or catalog number for the equipment being reported. Always use the model number, if available. Style number would be next in preference. When the manufacturer does not assign a model, style, or catalog number, the word "None" will be inserted.

b. When the model number is obtained from IPE directories or handbooks, the model number must agree with the manufacturer's description, size, capacities of the equipment and Plant Equipment Code. All model numbers must be verified by a physical inspection of the equipment.

c. When unable to locate a model number, refer to manufacturer's brochure or purchase order. If the model number is obtained from other than the equipment, indicate the source in "Remarks", Block 54.

Block 17. Enter the serial number taken from the plant equipment. If a serial number is not assigned to the item, enter "None".

Blocks 18, 19, 20, and 21. The length, width and height including skid will be recorded to the next foot. Dimensions on boxed items should be to the next foot only.

a. Add 24" to the length, 4" to the width, and 10" to the height of the item for determining skidded dimensions. EXAMPLE: Actual machine measurements are 12'3'' long, 6'10" wide, and 8'4" high. By using the above formula, reporting measurements would be 15' long, 8' wide, and 10' high.

b. When disassembly for movement or storage results in more than one skid, indicate the total size and weight. Length, width, and height of each individual skid assembly will be so indicated in "Remarks", Block 54. c. Weight will be recorded to the nearest hundred pounds, except for items weighing less than 500 pounds on which the weight will be indicated to the nearest 10 pounds. The weight will not be limited to that of the basic machine, but will include the weight of accessories and auxiliary equipment. This combined weight does not include skid weight. The carrier's inbound freight bill on machine tool manufacturer's specifications are normally an accurate source document for weight information.

Block 22. Enter the Certificate of Nonavailability number and date assigned by DIPEC in Section V of DD Form 1419. This block must be completed for all newly procured items.

Block 23. Not applicable.

Block 24. This entry is not required in inventory reports.

Block 25. Enter the complete contract number under which the contractor is accountable for the item. This normally will

be a facility contract number. Otherwise, the production, procurement, service, lease, or lay away contract number, as applicable, will be entered.

Block 26. Enter the complete description of the item, including the major group, class, subclass, type, subtype, size group, specific size, etc., as selected from the appropriate directory or handbook.

a. Production Equipment Directories D1 and D2. Beginning with the noun, insert the description of the item verbatim from the applicable directory for the PEC selected. Next, insert all sizes, capacities, and adjustments thereof, used by the manufacturer to describe the item if not included in the directory entry.

b. IPE Handbooks. Enter description from Sections I, II, or III of the handbook. Additional description will be shown as required by the applicable descriptive guide listed in Section IV of the handbook. No limit is established on the number of characters in this entry. Continue in "Remarks", Block 54 if required.

c. General. (1) Physical inspection by qualified technical personnel will be performed on all IPE reported to obtain or verify descriptive and capacity data.

(2) If the item being reported is a single purpose item, a complete description of the product produced will be entered with identifying drawing or part numbers, if available.

(3) If the item being reported is designated as general purpose with special features, the special features and their relation to the original design will be fully explained.

Block 27. This entry is to be completed for all IPE that includes electric motors. Enter the electrical characteristics and quantity of all motors. List the main drive motor(s) first, followed by all other motors in order of importance. If more than four lines are required, continue the listing under "Remarks", Block 54.

Block 28. Enter the NASA installation, or company name, street address, city, State, and ZIP code of the actual location of the plant equipment in this block. If the actual location is a subcontractor's plant, enter the name of the prime contractor above the subcontractor's name. Do not use the office address if different from the plant address. If no street address exists, insert "No Street Address".

Block 28a. Not applicable.
Block 29. Not applicable.

SECTION II-INSPECTION RECORD

Block 52. Enter the appropriate condition code listed in Appendix 1D of DSAM 4215.1.

SECTION III-REMARKS

Block 54. The space in this block or on the reverse side of the form may be used for continuation or explanation of above entries. List all accessories and auxiliary equipment identified to the item (see Item 6, Acquisition Cost).

SECTION V-VALIDATION RECORD

Block 57. Enter the signature of the individual(s) authorized to validate the report (e.g., Property Administrator).

Attachment 2 to Appendix B

INSTRUCTIONS FOR THE PREPARATION OF NASA PROPERTY RECORD, DD FORM 1342, FEBRUARY 1968 EDITION FOR REPORTING IDLE INDUSTRIAL PLANT EQUIPMENT (IPE)

This instruction is to be used in the preparation of DD Form 1342 to report idle IPE. The form will be submitted to the contracting officer in accordance with the instructions contained in B.306.1 within 10 days after the IPE becomes idle. If any data changes after submission of an initial idle report, a complete new report will be prepared and submitted.

1. Idle reports are identified by checking "idle" in Block 1 of the form. If the idle IPE is being reported to the contracting officer for the first time, the report is checked "idle" and "initial" in Block 1. Idle change reports, which report data changes after submission of the initial idle report, are identified by checking "idle" and "change" in Block 1 of a complete new report.

2. Entries in sections I, III, and V, are to be completed in accordance with the instructions for initial reporting of IPE (Attachment 1 to Appendix B) except as specified in this instruction or as necessary to update an initial report. (E.g., remodeling cost will be added to the initial acquisition to obtain a new cost.) Initial acquisition cost will be reduced, if necessary, in accordance with the following:

All accessories and auxiliary equipment attached or identified to an item of IPE will be entered and described on the DD Form 1342. In the event accessories and auxiliary equipment are reassigned to another item of IPE, the respective DD Forms 1342 will be updated to reflect the transfers and to record the changes to acquisition costs of each item of IPE. Precision fitted accessories and auxillary equipment will not be reassigned to another item of equipment.

NOTE: Costs to rehabilitate, repair or rebuild IPE will not be added to the acquisition cost.

SECTION I-INVENTORY RECORDS

Block 24. Enter the ARD by Julian date. For items other than contractor inventory leave this box blank.

Block 28. Enter the name, street address, city, State, and ZIP code of the actual location of the equipment. Also include the name and telephone number of the individual at the location who may be contacted for additional technical data.

NOTE: If the item must be moved to another location for disposal purposes, enter the new location data in Block 54.

SECTION II-INSPECTION RECORD Block 30. Self explanatory.

Block 31. If yes, enter the date of the last rebuild/overhaul.

Block 32. If "yes" explain in "Remarks". Give explanation of the effect modification has on general utility of item such as limiting its use, and whether it could be converted economically to its original configuration.

Block 33. Self explanatory. Explain "No" answers in "Remarks".

Block 34. If the answer is "No", describe the maintenance and amount of expenditure in "Remarks".

Blocks 35 through 40. Self explanatory. Block 41. If "No", briefly describe defects in "Remarks".

Block 42. If "Yes", give estimate of the

cost.

EXAMPLES:

Welder-"Y" ring.

Oscilloscope-Booster control calibration.
Lathe-Finish low carbon steel.
Grinder-High speed steel shafts.
Magnaflux-Test landing struts.

Block 50. Enter estimated cost for preparation and loading for movement by common carrier.

Block 51. If the item is being reported in advance of the date of availability for redistribution, indicate date the item will become available.

Block 52. Enter the appropriate condition code listed in Appendix 1D of DSAM 4215.1.

Block 53. Enter the appropriate operating test code listed in Appendix 1D of DSAM 4215.1. NASA installations which have performed an analytical inspection of IPE being reported idle should attach a copy of the completed analytical test pattern to the idle report.

SECTION III-REMARKS

Block 54. Use "Remarks" for continuation or explanation of previous entires, and

a. List all accessories and auxiliary equipment identified to the item and available for shipment.

b. Explain the type and degree of chemical or radioactive contamination of components. If decontamination is possible or not, explain fully.

c. List aluminum skid components required to ship the item reported.

SECTION IV DISPOSITION RECORD Block 55. Enter name and address of NASA installation, governmental agency, and activity or contractor to which item is transferred.

Block 56. Enter an "X" in the appropriate box to indicate type of disposition.

Block 56a. Enter date of disposition or delivery and amount of proceeds realized if disposition was by sale.

SECTION V-VALIDATION RECORD

Block 57. Enter the signature of the individual(s) authorized to validate the report (e.g., Property Administrator).

Appendix C-Control of Property in Possession of Nonprofit Research and Development Contractors

SOURCE: The provisions of Appendix C appear at 36 F.R. 15639, Aug. 17, 1971, as amended at 36 FR 25134, Dec. 29, 1971; 37 FR 14979, July 26, 1972.

SUBPART 1-INTRODUCTION

C.100 Scope of Appendix. This appendix sets forth the basic requirements to be observed by contractors in establishing and maintaining control over Government property provided pursuant to the terms of contracts with the National Aeronautics and Space Administration. To the extent of any inconsistency between this appendix and the terms of the contract under which the Government property is provided, the terms of the contract shall govern.

C.101 General. The contractor shall be directly responsible for and accountable for all Government property in accordance with the provisions of the contract, including property provided under such contract which may be in the possession or control of a subcontractor. The contractor shall establish and maintain a system (in accordance with the provisions of this appendix) to control, protect, preserve and maintain all Government property. This system shall be reviewed and, if satisfactory, approved in writing by the assigned property administrator. The contractor shall maintain and make available such records as are required by Subpart 3 of this appendix and must account for all Government property until relieved of responsibility therefor in accordance with procedures set forth in Subpart 2 of this appendix. Liability for loss, damage, or excessive use of property in a given instance will necessarily depend upon all the circumstances surrounding the particular case and must be considered and determined in accordance with the provisions of the contract. The contractor shall furnish all necessary data to substantiate any request for discharge from responsibility.

(a) The contractor shall require any of his subcontractors who are provided Government property under the prime contract to comply with the provisions of this appendix. Procedures for assuring subcontractor compliance shall be included in the contractor's approved property control system. In those instances where the property administrator assigned to the contract has requested supporting property administration, the contractor may accept the system approval and

continuing surveillance of the supporting property administrator in lieu of performing duplicative actions to assure the subcontractor's compliance with the provisions of this appendix.

(b) In the event any portion of the contractor's property control system is found to be inadequate upon review by the property administrator, any necessary corrective action will be accomplished by the contractor prior to approval of the system. When agreement as to adequacy of control and corrective action is not reached between the contractor and the property administrator, the matter will be referred to the contracting officer.

(c) Procedures for the control of scrap and salvage shall not be required unless the property administrator determines that the scrap or salvage is substantial in amount and that the Government is not receiving sufficient benefits from the use or disposal thereof. In this event the contractor shall establish a procedure whereby all Government property that can be salvaged shall be returned to Government stock, which procedure shall be subject to the approval of the property administrator.

(d) When Government property (excluding misdirected shipments) is disclosed to be in the possession or control of the contractor but not provided in accordance with the provisions of any contract, the contractor will, as promptly as possible, (1) record such property according to the established property control procedure, and (11) furnish the property administrator with all known circumstances and factual data pertaining to its receipt and a statement as to whether there is a need for retention of such property. For misdirected shipments see C.312.

(e) The contractor shall report all Government property in excess of the amounts needed to complete full performance under the contract pursuant to which it was provided, or other existing contracts which authorize the use of such property, as promptly as possible after disclosure of the condition.

C.102 Definitions. As used appendix:

in this

C.102-1 "Property administrator" means the individual designated by appropriate authority to administer the contract requirements and obligations relative to Government property. He is an authorized representative of the contracting officer.

C.102-2 "Government property" means all property owned by or leased to the Government or acquired by the Government under the terms of a contract. Government property includes both Government-furnished property and contractor-acquired property as defined below:

(1) "Government-furnished property" is property in the possession of, or acquired directly by, the Government and subsequently delivered or otherwise made available to the contractors; and

(ii) "Contractor-acquired property" is property procured or otherwise provided by

the

the contractor for the performance of a contract, title to which is vested in Government.

C.102-3 "Provide," as used in the context of such phrases as "Government property provided to the contractor" and "Government-provided property," means either to furnish, as in "Government-furnished property," or to acquire, as in "contractoracquired property."

C.102-4 "Government material" means Government property which may be incorporated into or attached to an end item to be delivered under a contract or which may be consumed in the performance of a contract. It includes, but is not limited to, raw and processed materials, parts, components, assemblies and small tools and supplies.

C.102-5. "Special tooling" means all jigs, dies, fixtures, molds, patterns, taps, gauges, other equipment and manufacturing aids, and replacement thereof, which are of such a specialized nature that, without substantial modification or alteration, their use is limited to the development or production of particular supplies or parts thereof, or the performance of particular services. The term includes all components of such items, but does not include:

(1) Consumable property;

(11) Special test equipment; or

(iii) Buildings, nonseverable structures (except foundations and similar improvements necessary for the installation of special tooling), general or special machine tools, or similar capital items.

C.102-6 "Special test" equipment means electrical, electronic, hydraulic, pneumatic, mechanical or other items or assemblies of equipment, which are of such a specialized nature that, without modification or alteration, the use of such items (if they are to be used separately) or assemblies is limited to testing in the development or production of particular supplies or parts thereof, or in the performance of particular services. The term "special test equipment" includes all components of any assemblies of such equipment, but does not include:

(1) Consumable property;
(11) Special tooling; or

(iii) Buildings, nonseverable structures (except foundations and similar improvements necessary for the installation of special test equipment), general or special machine tools, or similar capital items.

C.102-7 "Facilities" means industrial property (other than material, special tooling, space property, and special test equipment) for production, maintenance, research, development, or test, including real property and rights therein, buildings, structures, improvements and plant equipment.

C.102-8 "Real property," for purposes of accounting classification, means (1) land and rights therein; (11) ground improvements; (iii) utility distribution systems; (iv) buildings; (v) structures; and (vi) leasehold improvements. It excludes foundations and other work necessary for the installa

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C.102-10 "Plant equipment" means personal property of a capital nature (consisting of equipment, machine tools, test equipment, furniture, vehicles, and accessory and auxiliary items, but excluding special tooling and special test equipment) used or capable of use in the manufacture of supplies or in the performance of services or for any administrative or general plant purpose. (For financial reporting purposes see NASA Form 1018 Instructions.)

C.102-11 "Industrial Plant Equipment (IPE)" means that part of plant equipment with an acquisition cost of $1,000 or more which is listed in § 18-13.312.

C.102-12 "Minor plant equipment" means an item of plant equipment having an acquisition cost of less than $200.

C.102-13 "Accessory item" means an item which facilitates or enhances the operation of plant equipment but which is not essential for its operation, such as remote control devices.

C.102-14 "Auxillary item" means an item without which the basic unit of plant equipment cannot operate, such as motors for pumps and machine tools.

C.102-15 "Salvage" means property which because of its worn, damaged, deteriorated, or incomplete condition, or specialized nature, has no reasonable prospect of sale or use as serviceable property without major repairs or alterations, but which has some value in excess of its scrap value.

C.102-16 "Scrap" means property that has no reasonable prospect of being sold except for the recovery value of its basic material content.

C.102-17 "Custodial records" means written memorandum or identifying checks of any description or type used to control items issued from tool cribs, tool rooms, stockrooms, etc., such as requisitions, issue hand receipts, tool checks, stock record books, etc.

C.102-18 "Individual item record" means a separate card form, or document utilized to account for one item of property.

C.102-19 "Stock record" means a perpetual inventory form of record which shows, by nomenclature, the quantities received and issued and the balances on hand.

C.102-20 "Discrepancies incident to shipment" means all deficiencies incident to the shipment of Government property to or from a contractor's facility whereby differences exist between the property purported to have been shipped and the property actually received. Such deficiencies include, but are not limited to, loss, damage, destruction, improper status, and condition coding, error in identity of classification, and improper consignment.

C.102-21 "Space property" means personal property which is peculiar to aeronautical and space programs of NASA, and is not otherwise included in the categories of property set forth in § 18-13.101-4, 18-13.101-5,

18-13.101-6 and 18-13.101-8. It includes such items as aircraft, engines, space vehicles, and other similar components, and related support equipment furnished for use as a standard or model, to establish equipment compatibility, or for such other similar reasons as may be determined by the contracting officer.

C.102-22 "Property account" means the official records of Government property provided to a contractor by NASA, which are established and maintained under the provisions of this appendix. Separate property accounts will be maintained either on an individual contract basis or contractor basis. C.102-23 "Nonprofit organization” means any corporation, foundation, trust or institution operated for scientific, or educational or medical purposes, not organized for profit, no part of the net earnings of which inures to the benefit of any private shareholder or individual.

C.103 Segregation or Commingling of Government Property and Contractor's Property. Ordinarily, Government property, particularly material, should be segregated and kept physically separate from contractorowned property at all times. However, when advantageous to the Government and consistent with the contractor's authority to use such property, the property may be commingled:

(a) When the Government property is special tooling, special test equipment, or plant equipment which is clearly identified and recorded as Government property;

(b) When (1) scrap of a uniform nature is produced from both Government-owned and contractor-owned materials and physical segregation is impracticable, (ii) scrap produced from Government-owned materials is so insignificant in consideration of the cost of segregation and control; (c) When administrator.

approved by the property

C.104 Audit of Property Control System. The contractor's Government property control system shall be audited by the Government as frequently as conditions warrant. Any such audit or audits may take place at any time during the performance of the contract, upon completion or termination of the contract, or at any time thereafter, during the period the contractor is required to retain such records. The contractor shall make all such records, including correspondence related thereto, available to the auditors.

C.105 Administration of Space Property. Due to the special nature of space property the contract under which it is provided generally will contain specific requirements for maintenance and control. Moreover, the following conditions shall be observed: (1) Each item of the property shall be identified by its Federal Item Identification Number and Government nomenclature; and (11) upon the completion or termination of the contract the contractor shall request and comply with disposition instructions from the

Contracting Officer. To the extent specified in the contract the provisions of this appendix, with respect to all Government property, shall apply to space property.

SUBPART 2-CONTRACTOR'S RESPONSIBILITY

C.200 Scope of Subpart. This subpart covers to the extent not otherwise provided in the contract, (1) the duties and responsibilities of the contractor with respect to Government property, (11) the obligations of the contractor with respect to the control of Government property, both physically and administratively, and (iii) the liability of the contractor for Government property lost, damaged, destroyed, or for which the contractor is otherwise unable to account.

C.201 Assumption of Responsibility. A contractor shall be responsible for all Government property in his possession or control in accordance with the terms of the contract, including property provided under such contract which may be in the possession or control of a subcontractor. Sources from which Government property may be furnished or acquired are as follows:

(a) NASA Installation or Other Contractor's Plants. Government property may be shipped to a contractor from NASA installations, other Government installations, or plants of NASA or other Government agency contractors. For the purpose of this appendix, the contractor shall become responsible for such property upon delivery of the property into his custody or control. The shipping activity shall furnish the contractor with copies of documents necessary to permit the contractor's property records to accurately reflect the transaction.

(b) Direct Purchase by the Contractor. Direct purchases shall be subject to a determination by the NASA Contracting Officer that the items are allocable to the contract involved and are reasonably necessary therefor. For purposes of property control within the scope of this appendix, it shall be considered that property purchased by the contractor for which reimbursement is to be requested, becomes Government property upon its receipt by the contractor. This provision shall not be deemed to alter or modify contractual provisions relating to passage of title.

(c) Withdrawal From Contractor-Owned Stores. For purposes of property control, within the scope of this appendix, property withdrawn from contractor-owned stores, for direct charge to the contract, shall be considered Government property at the time of approval of the claim for reimbursement, or at the time of issuance for use of such property for the performance of the contract, whichever is earlier.

(d) Contract Provisions, Terminations, Contract Changes. Pursuant to specific contractual provisions or as a result of termination of a contract, or change orders issued under a contract, the Government may acquire title to property. For purposes of property control, such property shall, unless oth