SCHEDULE OF RECORDS AND PERIODS OF RETENTION-Continued Description Retention period TREASURY-continued (d) Requisitions and receipts for funds furnished managers, Destroy at option after funds have been reagents, and others. turned or accounted for. (e) Records of fidelity bonds of employees and others re- Destroy at option after liability of bonding sponsible for funds of the utility. company has expired. (f) Reports and estimates of funds required for general and Destroy at option. special purposes. 59. Records of deposits with banks and others: (a) Copies of bank deposit slips... (b) Advice of deposits made when information thereon is shown on other records which are retained. Destroy at option after completion of annual audit by independent accoun tants. Do. Do. (c) Statements from depositories showing the details of funds received, disbursed, transferred, and balances on deposit. recovered. (g) Correspondence and memoranda relating to the stopping 6 years or destroy at option after check is of payment of bank checks and to the issuance of duplicate checks. 60. Records of receipts and disbursements: (a) Daily or other periodic statements of receipts or dis- Destroy at option after completion of bursements of funds. annual audit by independent accountants. (a) Annual financial, operating and statistical reports regu- 10 years after date of report. (b) Quarterly, monthly or other periodic financial, operat- 2 years after date of report. (c) All other statistical reports (not covered elsewhere in Destroy at option. these regulations) prepared for internal administrative or operating purposes only and not used as the basis for 62. Budgets and other forecasts: (Prepared for internal admin- 3 years. 63. Correspondence: (a) Correspondence and indexes thereto relating to offices Retain for the period prescribed for the covered by other items of these regulations. item to which it relates where necessary to a proper explanation of same. (b) Stenographers' notebooks and dictaphone or other me- Destroy at option. chanical device records. (c) Mailing lists of prospects for appliance sales, securities, etc. See footnotes at end of table. Do. SCHEDULE OF RECORDS AND PERIODS OF RETENTION-Continued Description MISCELLANEOUS-continued Retention period 64. Records of predecessors and former associates. 65. Reports to Federal and State regulatory commissions: Retain until the records of utility plant acquired have been integrated with the utility's plant records and the original cost of the acquired plant is adequately supported by cost details and until it is ascertained that such records are not necessary to fulfillment of any unsatisfied regulatory requirements, such as: (a) Approval and recording of accounting adjustments resulting from reclassification and original cost studies and acceptance of property acquisition journal entries, (b) establishment of continuing plant inventory records or accounting evidence of the cost of leng-lived property in the absence of such continuing plant inventory records. (a) Annual financial, operating and statistical reports............. Life of corporation. (c) Special or periodic reports on the following subjects: (1) Transactions with associated companies (2) Budgets of expenditures (3) Accidents....... (4) Employees and wages. (5) Loans to officers and employees.... (6) Issues of securities 6 years. 3 years. 6 years. 5 years. (7) Purchases and sales, utility properties... (8) Plant changes-units added and retired (9) Service interruptions. 66. Other miscellaneous records: (a) Copies of advertisements by the company in behalf of itself or any associate company in newspapers, magazines and other publications including records thereof. (Excluding advertising of product, appliances, employment opportunities, services, territory, routine notices and invitations for bids for securities, all of which may be destroyed at option.) (b) Indexes of forms used by company. 'See § 225.2, General instructions (n)—Schedule of Notes (1). 2See § 225.2, General instructions (n)-Schedule of Notes (2). 'See § 225.2, General instructions (n)—Schedule of Notes (3). 'See § 225.2, General instructions (n)—Schedule of Notes (4). 'See § 225.2, General instructions (n)—Schedule of Notes (5). 3 years after fully paid. Data filed with the SEC retain 25 years or until all securities covered are retired, whichever is shorter; other reports retain until securities covered are retired. Life of corporation. Do. 6 years. Do. Destroy when superseded. 250.6 Form of application to be filed by distributor under section 7(a), seeking gas service of not more than 2,000 Mcf per day (3d year of operation) for a single community (see § 156.3(d) of this chapter). 250.7 Form of contract summary for abandonment applications. 250.8 Summary to accompany rate schedule filed by an assignee as successor in interest. 250.9 Form of notice of proposed cancellation or termination of independent producer rate schedule or part thereof, where no new schedule is to be filed in its place. 250.10 Application for small producer ex emption. Name of Company FPC Gas Tariff Original Volume No. Sec. 250.11 Annual statement for independent producers holding small producers exemptions. 250.12 Escrow agreement. AUTHORITY: Secs. 4, 7, 15, 16, 52 Stat. 822, 824, 829, 830, as amended; 15 U.S.C. 717c, 717f, 717n, 7170. § 250.1 Certificate of service. 1 (See § 1.17 of this chapter.) I hereby certify that I have this day served the foregoing document upon all parties of record in this proceeding in accordance with the requirements of § 1.17 of the Rules of Practice and Procedure. Date at 19-. Of counsel for this day of (Signature) [Order 287, 29 FR 13101, Sept. 19, 1964] § 250.2 Form of proposed cancellation of tariff or part thereof (see § 154.64). Revised Sheet No. Superseding-Sheet (s) No. 6. Nature of service sought, giving a brief description of proposal, including location of community, population, number of residences and kind of service sought and to be rendered, showing: (a) Is this an initial connection with the pipe line, or is it an extension or improvement of existing facilities? (b) Estimate of maximum day requirements for residential, commercial and industrial customers for each of the first three years of proposed operations (Mcf at 14.73 psia), and how the estimates were derived; (c) Estimate of annual requirements for residential, commercial and industrial customers for each of the first three years of proposed operations (Mcf at 14.73 psia), and how the estimates were derived. 7. Do you have or do you need a franchise to render the proposed service? If you have filed an application for such a franchise, with whom was it filed and what action has been taken on it? 8. Do you have or do you need a state certificate approving the proposed distribution system project? If you have filed an application for such a certificate, with whom was it filed and what action has been taken on it? 9. When do you propose to start construction and when do you estimate it will be completed? When do you propose to start selling gas? 10. How much are the facilities expected to cost? Show separately the estimated cost of the distribution system, the connecting supply lines, legal fees, financing fees and engineering fees, and briefly state how the estimates were derived. 11. Have you used the services of an engineering consultant? If so, the consultant should state his experience in the design of distribution systems, cost data of systems now in service compared with his initial estimates, and the actual rate at which new customers were attached in the new distribution systems. 12. How do you propose to finance the proposed facilities? Submit evidence that the money will be available. (This evidence need not be submitted if you have a state certificate for your project.) 13. For each of the first three years of operation of the proposed facilities, show (a) the estimated gross annual revenues for the natural gas estimated to be sold to residential, commercial and industrial customers as shown in item 6(c) and the rates you propose to charge, and (b) the cost of gas purchased by you (state the rate to be paid to the pipeline supplier and the pipeline's rate schedule under which you will purchase said gas), other operating and maintenance expenses and operating revenue deductions, and (c) the net operating revenues. If you have received a certificate of public convenience and necessity issued by a local regula tory commission, it may be submitted in lieu of this requirement. 14. Municipalities should submit a bond amortization and interest schedule for the life of the bond issue related to the project and computation of the average debt service coverage ratio over the life of the issue. State briefly how all estimates were derived. Exhibits to be furnished: Exhibit A. A geographical map showing clearly all of the transmission facilities proposed to be installed and operated by you between your distribution system and the transmission pipeline system of the proposed supplier, including: (a) Location, length and size of your transmission lines; (b) Location and size (related horsepower) of your transmission compressor stations (if any); (c) Location and designation of each point of connection of your proposed transmission facilities with proposed pipeline supplier; (d) And if known, location, length and size of facilities to be installed by the proposed supplier. Exhibit B. A flow diagram showing the maximum daily capacity of the proposed connecting pipeline to carry gas from the supplier to the community to be served. The diagram should show expected operating pressures on the connecting pipeline at the point of connection with the supplier and at the other terminal of the connecting pipeline flow of gas through the connecting pipeline in Mcf per day; length of the connecting pipeline and its inside and outside diameter. [Order 280, 29 FR 4879, Apr. 7, 1964] § 250.7 Form of contract summary for abandonment applications. (See § 157.30(b) of this chapter.) 1. Name of seller 2. Sale authorized in Docket No. 3. Name of purchaser 4. Location of sale (Field, county, state) 5. Date of basic contract and Rate Schedule No. 6. Last effective rate (cents/Mcf). 7. Measurement pressure base (psia) 8. Involved in suspension proceeding: No--Yes-- Docket No. 9. Purchaser has indicated concurrence: Yes- No--. 10. Reasons for abandonment (Specify) [Order 278, 29 FR 3700, Mar. 25, 1964] |