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of the voucher and memorandum voucher, Form 335, in the following form:
I hereby certify on honor that the number of registrants of this Board for the first day of
(month for which compensation for services is claimed). less those in class 5, was
and that the following changes occurred during the month of
(the month immediately preceding that for which compensation for services is claimed) : Gains:
Losses: By registration
By induction By transfer--
By classification in class 5.
Chief Clerk. Subdivision B.
I hereby certify on honor that the total number of inductions within the jurisdiction of this Local Board during the period between the 1st day of March, 1918, and the 30th day of June, 1918 (or the period between these dates during which the member to be compensated rendered service on the Board), was
of such registrants have been accepted by the military authorities; and that during said period
was a mem
(name) ber of said Local Board and rendered services as such member. Date
- ; that
Chief Clerk. Subdivision C.
I hereby certify that the total number of inductions within the jurisdiction of this Local Board during the period between the 1st day of July, 1918, and the 31st day of August (or the period between these dates during which the member to be compensated rendered services on the Board), was -; that of such registrants have been accepted by the military authorities; that the total number of registrants of the class of June, 1918, who have been finally classified in accordance with the Selective Service Regulations during the perior! between the 1st day of July, 1918, and the 31st day of August, 1918 (or the period between these dates during which the member to be compensated rendered service to the Board), was
I further certify that during said period
was a member of said Local Board and ren(name) dered services as such member, and that he assisted in the classification or these registrants. Date
Chief Clerk, This regulation is not intended to nor does it affect the compensa tion of clerks or of examining physicians who are not members of the boards, or of allowances for other necessary expenses as provided in these regulations, except as provided in note 1, section 190, of these regulations. Section 196. Examining Physicians—Rate of pay.
It is the duty of any physician who is a member of a Local Board to make physical examinations, and additional examining physicians should be compensated only where acceptable gratuitous service can
not be obtained, and where, in accordance with section 42, the compensation of an examining physician in addition to the physician member of the board is authorized.
Physician members of Local Boards and examining physicians not members of Local Boards may receive compensation at the rate of $1 per hour for each hour that they are actually present at the office of the Board and fully engaged in the duties of making physical examinations, but not in any case to exceed $7.50 for any single day or $150 for any single month.
Note 1.–The compensation provided in the above section for physician members of Lòcal Boards is in addition to that provided for their services as members of Local Boards under section 195 of these Regulations, subject, however, to the provisions
of note to section 190 of these Regulations. Seetion 197. Allowance of clerical assistance to be regarded as
a maximum. The allowances of clerical assistance and compensation thereof as prescribed in section 43 should be regarded as maximum limits, and every effort should be made by all concerned in the execution of the Selective Service Law to keep the expenses of the Government in the emergency down to the absolute minimum consistent with efficient service. Uncompensated and volunteer service should be encouraged and accepted. The great task of segregating and classifying registrants may be made very much easier for members of Local and District Boards if clerical assistance is utilized to the fullest extent in preparing and segregating Questionnaires for the consideration of The board. Much of this preliminary work can be done by volunteer clerical assistance in the evening and every encouragement should be extended to patriotic citizens, women as well as men, to assist in this work.
Section 198. Authority for civilian clerical assistants.
The form of authorization required to be made by the Governor of the State before a claim for salary of a civilian clerk for a Local or District or Medical Advisory Board, or for State Headquarters, may be paid will be found in section 306, but no printed forms will be furnished. The Governor shall not authorize any allowances or compensation in excess of the allowances and compensation fixed in section 43, nor in excess of that authorized by the law of the State, or that usually paid for similar services in the State. The number of the authorization should be entered in the place provided on every voucher on which a salary is paid.
This authorization will be made in triplicate. One copy will be sent to the board or office, one copy will be sent to the disbursing officer and agent for the State, and the original will be sent to the Provost Marshal General. The original only is required to be signed. Section 199. Action by the Provost Marshal General.
When the Provost Marshal General deems the employment of any clerical or other assistant unnecessary, or the salary authorized excessive, he will order the discontinuance of such employment or reduction of salary and will so notify the Governor.
Section 200. Travel.
The Provost Marshall General and, when authorized by the Provost Marshal General, the Governors of the several States may direct any person to travel when such travel is necessary in the execution of the Selective Service Law. District Boards by resolution of the board may direct members and employees of the board to travel when such travel is necessary in the execution of the Selective Service Law.
Travel must, when such means of transportation is available or less expensive, be performed by common carrier.
When travel is performed in compliance with orders issued as authorized in this section, cost of transportation and Pullman accommodations over the shortest usually traveled route will be allowed and payment may be made of a per diem of $4 in lieu of subsistence while traveling, and while the person ordered to travel is required by duty to be absent on duty from the city in which such person resides,
When travel includes fractional parts of a day the allowance for such fractional parts shall be $1 for each six hours or major fractional part thereof.
Section 201. Travel orders.
All orders for travel must state that the travel is necessary in tlie public service and in the execution of the Selective Service Law. (See sec. 200.)
The proper' forms for travel orders will be found in sections 307 and 308, but no printed forms will be furnished.
Section 202. Traveling expenses of board members to attend
meetings. District and Local Board members not residing at the seat of the board are entitled to traveling expenses and per diem under section 200 when traveling from their residences to regularly called meetings of their boards. An order of the Governor is necessary in each case. When sessions of the board are held on consecutive days members who return to their homes over night for food and lodging, a purpose of a personal and not of an official nature, are not entitled to expenses of travel thus incurred. They are entitled to expense of travel necessarily incurred in going to and returning from each called meeting of the board. (See decision of the Comptroller of the Treasury, Apr. 18, 1918; act of Congress, July 9, 1918.)
Section 203. Certain officers and agents for whom no compensa
tion is provided. · The service of members of Medical Advisory Boards, prescribed in section 29, of members of Legal Advisory Boards, prescribed in section 30, and of the Government appeal agents, prescribed in section 47, shall be uncompensated.
Section 204. Clerical assistance.
Clerical assistance for the division of the Office of the Adjutant General or other administrative department at State headquarters and of District, Medical Advisory, and Local Boards shall be procured and compensated as prescribed in section 43 of these regulations.
Section 205. Rental of offices and furniture.
Public buildings should be utilized for the offices of Local and District Boards wherever practicable. When public buildings are pot available for use as offices of Local and District Boards, donated office room should be utilized, but where neither public buildings nor clonated offices are available, each such board may lease the necessary room for office purposes and for a period of one month with the privilege of renewal from month to month. The lease should, if practicable, include heat, light, water, janitor service, and necessary office furniture, except filing cases for registration cards and Ques tionnaires. No lease made by a Local or District Board shall become effective until approved by the Governor. Blank forms for leases will be obtained, when required, from the Governor of the State. Section 206. Leases.
When it is necessary to rent rooms, buildings, or premises of any kind for the use of the Local or District Boards, a formal lease should be made on War Department Form 101, furnished through each State headquarters from the Provost Marshal General.
Note 1.- No lease will be required under this section when amount paid as rental is less than is customarily charged the public for the same quarters. (Act of Congress, July 9, 1918.)
C. PROPERTY AND EQUIPMENT.
Section 207. Property and equipment.
(a) Necessary office furniture which can not be obtained in the lease of offices, as prescribed in section 206, may be purchased upon authority of the Provost Marshal General, which must be obtained previous to making the purchase.
(b) All furniture and equipment, of whatever character, purchased from Government funds, becomes the property of the United States, and shall not be used for any purpose other than the transaction of Government business, it can not be sold or otherwise disposed of without authority from the Provost Marshal General and must be accounted for by an accountable officer. The original receipt for such property must be forwarded to the Provost Marshal General immediately upon its delivery.into possession of any State headquarters or board.
(c) Property and equipment are of two classes-expendable and unexpendable. Expendable property consists of stationery, envelopes, letterheads, pen points, pencils, pins, ink, blotting paper, etc. Unexpendable property consists of furniture and office equipment of a permanent nature, such as desks, tables, chairs, benches, filing cabinets, safes, typewriting machines, etc.
(d) Each State disbursing officer for State headquarters and the chairman of each District, Local, and Medical Advisory Board is hereby made the accountable officer for United States property in possession of such headquarters or board. Such officer will render 3 report to the Provost Marshal General on the last day of March, June, September, and December in each year on a blank form to be furnished for that purpose, of each article of furniture or equipment, owned by the United States, in the possession of such State headquarters or board.
(e) When a change occurs in the office of a State disbursing officer or chairman of any board a transfer of property accountability must be made by the outgoing officer to his successor. This transfer will be effected by the preparation of lists, containing each article of property in possession of the headquarters or board at the time transfer is made. These lists will be made in triplicate, each copy to be signed by the incoming officer and countersigned by the outgoing officer as a witness. The original will be forwarded through State headquarters to the Provost Marshal General, one copy will be retained by the outgoing officer and the other placed on file at the headquarters or board.
(f) Upon delivery of the original to the office of the Provost Marshal General, the property listed thereon will be checked and compared with the propriy account of the outgoing officer. When all property with which the outgoing officer is charged is properly accounted for notice of his release from accountability will be sent to the outgoing officer and to the State disbursing officer by the Provost Marshal General.
(g) Until the receipt of such notice the State disbursing officer will refuse to pay an accountable officer any money that might otherwise be due him from the United States until such officer has satisfactorily accounted for all United States property for which he may liable.
(h) When any unexpendable property, as described in paragraph (c), supra, has become so damaged as to be of no further use, it will be examined by an inspector appointed by the Provost Marshal General or by his direction, with a view to its condemnation and sale.
(i) Any headquarters or board submitting any damaged property to an inspector for condemnation shall prepare an inventory in triplicate, containing a list of such property, which list shall be presented to the inspector at the time inspection is made. The inspector shall indorse on the inventory presented his findings and reconīmendation. Two copies of the iventory, with the indorsement of the inspector, shall be forwarded, through State headquarters, to the Provost Marshal General. The third copy shall be retained in the files of the board. If the Provost Marshal General decides that the property inspected is of no further use to the Government he will, by indorsement on the inventory presented, order that it be sold, or such other disposition made of it as he may deem proper.
(j) Property condemned and ordered sold will be disposed of for cash at auction or to the highest bidder on sealed proposals, on due public notice and in such market as the public interest may require.
(k) Property condemned and ordered sold will thereafter be dropped from the lists of the headquarters or board, and upon the next quarterly list furnished by the accountable officer to the Provost