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(hereafter referred to as the Cooperating Country) under agreements between said government and the Government of the United States of America.
NOW, THEREFORE, the parties hereto mutually agree as follows:
I. Scope. The Contractor agrees to use its best efforts to render technical advice and assistance to the cooperating country for the purpose of
as more specifically provided for in Appendix B. "Operational Plan", attached hereto and made a part hereof. Contractor will develop in consultation with the United States operations mission (hereafter referred to as Mission) as soon as practicable, but not later than 120 days after arrival in the cooperating country, a detailed work program to implement the project, which work program will be subject to review from time to time as considered necessary by the Mission or the Contractor.
II. Conditions Governing Operations.
A. It is understood that the services provided in the cooperating country are an integral part of the United States technical assistance program and will be performed under the general policy guidance of the Mission Director. The Contractor will be responsible for all professional and technical details of the contract and shall keep the Mission Director currently informed of the progress of the project.
B. Activities under this contract shall be governed by the "Standard Provisions" set forth in Appendix A, the "Approved Budget" set forth in Appendix C, and the "Special Provisions" contained in Appendix D, all of which are attached hereto and made a part hereof.
III. Financing. The Contractor will be reimbursed for the costs incurred by it in performing services hereunder in accordance with the applicable provisions of Appendix A and Appendix D, subject to the following limitations made in respect thereto:
A. Total AID commitment subject to limitations expressed in Appendix с
B. Estimated additional financing which may be provided if funds are available
C. Advance of funds
IV. Term. The contract shall be effective on the date of the last signature hereto and the services to be rendered and the right to incur obligations hereunder shall continue until unless previously
terminated in accordance with the provisions set forth in Appendix A.
In Witness Whereof, the parties hereto have executed this contract on the day and year last specified below.
Name of contractor
Date of signature
A. "AID" shall mean the Agency for International Development.
B. "Contractor" shall mean the educational institution providing services hereunder. C. "Cooperating Country" shall mean the country receiving assistance from the United States and in which services are to be rendered under this contract.
D. "Cooperating Government" shall mean the official government of the Cooperating Country.
E. "Mission" shall mean the United States AID Mission to, or principal AID office in, the Cooperating Country.
F. "Contracting Officer" shall mean the person executing this contract on behalf of the United States Government, and any other AID employee who is a properly designated Contracting Officer: Provided, however, That in the case of contracts executed by an AID Washington Contracting Officer, the term shall mean an AID Washington Contracting Officer except as otherwise notified to Contractor in writing by an AID Washington Contracting Officer.
G. "Staff Member" shall mean a representative of the Contractor appointed to serve in the Cooperating Country under the contract.
H. "Regular Staff Member" shall mean a staff member appointed to serve one year or more in the Cooperating Country.
I. "Short Term Staff Member" shall mean a staff member appointed to serve less than one year in the Cooperating Country.
J. "Contractor's Chief of Party" shall mean the representative of the Contarctor in the Cooperating Country who shall be responsible for supervision of the performance of all duties undertaken by the contractor in the Cooperating Country.
K. "Campus Coordinator" shall mean the representative of the Contractor at the Contractor's home institution, who shall be responsible for coordinating the activities carried out under the contract in the Cooperating Country with those carried out at the home institution. He shall not be considered a staff member while serving in the Cooperating Country.
L. "Campus Personnel" shall mean representatives of the Contractor performing services under the contract at the Contractor's home institution and shall include the campus coordinator.
M. "Dependents" shall mean: (1) Wife
(2) Children (including step and adopted children) who are unmarried and under 21 years of age or, regardless of age, are incapable of self support.
(3) Parents (including step and legally adoptive parents), of the employee or of the spouse, when such parents are at least 51 percent dependent on the employees for support.
(4) Sisters and Brothers (including step or adoptive sisters or brothers) of the employee, or of the spouse, when such sisters and brothers are at least 51 percent dependent on the employee for support, unmarried and under 21 years of age, or regardless of age, are incapable of self support.
(5) Husband who is at least 51 percent dependent on the employee for support.
N. "Traveler" shall mean staff memberrs, dependents of regular staff member, campus coordinator, Contractor's executives in travel status, and prospective staff members and spouses for personal interviews, in accordance with Contractor's normal practice in selecting its personnel.
O. "Local Currency" shall mean the currency of the Cooperating Country.
P. "Participants" shall mean nationals of the Cooperating Country brought to the United States or to third countries for training.
Q. Economy class air travel (also known as jet-economy, air coach, tourist-class, etc.) shall mean class which is less than first-class air travel.
A. Biographical Data. Contractor agrees to furnish to the Contracting Office, on forms provided for that purpose, biographical information on the following individuals to be employed in the performance of the contract; (1) any individual to be sent outside of the United States, (2) campus coordinator. Biographical data on other individuals employed under the Contract shall be available for review by AID at the Contractor's institution.
B. Physical Fitness of Employees and Dependents.
(a) Contractor shall exercise reasonable precautions in assigning employees for work under this contract in the Cooperating Country to assure that such employees are physically fit for work and residence in the Cooperating Country. In carrying out this responsibility Contractor shall require all such employees (other than those hired in the Cooperating Country) and their dependents authorized to accompany such employees to be examined by a licensed doctor of medicine. Contractor shall require the doctor to certify that, in the doctor's opinion, the staff member is physically qualified to engage in the specific duties and the staff member and authorized dependents are physically qualifled to reside in the country to which the staff member is recommended for duty. If Contractor has no such medical certificate on file prior to the departure for the Cooperating Country of any staff member or au
thorized dependent and such staff member is unable to perform his specific duties and complete his tour of duty because of any physical disability (other than physical disability arising from an accident while employed under this contract) or such authorized dependent is unable to reside in the Cooperating Country for at least nine months or one-half the period of the related staff member's initial tour of duty because of any physical disability (other than physical disability arising from an accident while a dependent under this contract), Contractor shall not be reimbursed for the return transportation costs of the physically disabled staff member and his dependents and their effects or for the return transportation of the physically disabled dependent and any other persons required to return because of such disability.
(b) Contractor shall require all employees and dependents who are returning to their post of assignment after a period of home leave to be examined by a licensed doctor of medicine as required in this paragraph 1.
2. End of Tour. Contractor is authorized to provide its regular staff members and dependents with physical examinations upon completion of their regular tours of duty.
C. Approval. No individual shall be sent outside of the United States by the Contractor under this contract without the prior written approval of the Contracting Officer.
D. Staff Appointments. All staff members will be given institutional appointments to the Contractor's staff at the rank or classification appropriate to their respective duties and responsibilities under the Contract.
E. Duration of Appointments.
1. Regular staff members normally will be appointed for a minimum of two year (including orientation) under the contract except:
a. When the remaining period of this contract is less than 2 years and in the judgment of the Contractor it is deemed desirable to fill a vacancy, then appointment may be made for the remaining period of the contract provided the contract has 1 year or more to run, and provided further that if it is contemplated that the contract is to be extended, then the appointment will be for 2 years subject to the actual extension being made.
b. When a position to be filled does not require a 2-year appointment, then an appointment may be made for less than 2 years but in no event less than 1 year. If services are required for less than one year a shortterm staff appointment may be made in accordance with the applicable provisions of the contract.
c. When the normal tour of duty established for AID personnel at a particular post is less than 2 years, then a normal appointment under the contract may be of the same duration.
2. Contractor may make appointments of regular staff members under this contract for less than 2 years whenever Contractor is unable to make a full two-year appointment, provided that the Contracting Officer approves such appointment, and provided further that in no event shall such appointment be less than 1 year.
F. Right to Recall. After consultation by the Contracting Officer with the Contractor and on the written request of the Contracting Officer, or of the Cooperating Government, the Contractor will terminate the employment under the contract of any individual serving thereunder.
G. Leave (Vacation, Sick, Home and Military.).
1. Vacation Leave. Contractor may grant to personnel employed under this contract vacations of reasonable duration in accordance with Contractor's usual practice, but in no event shall vacation leave be earned at a rate exceeding 26 working days per annum. It is understood that vacation leave is provided under this contract primarily for the purposes of affording necessary rest and recreation to staff members during their tours of duty in the Cooperating Country and that the contractor will use its best efforts to arrange that earned vacation leave will be used for the above stated purpose during his tour of duty unless the interest of the project dictates otherwise. Lump-sum payments for vacation leave earned but not taken may be made at the end of an employee's service under the contract, provided that such lump-sum payment shall be limited to leave earned during a 12-month period (not to exceed 26 working days).
2. Sick Leave. Sick leave may be granted in accordance with the Contractor's usual practice but not to exceed 13 working days per annum. Additional sick leave after use of accrued vacation leave may be advanced in accordance with Contractor's usual practice if in the judgment of the Contractor's chief of party and with the prior approval of the Mission Director it is determined that such additional leave is in the best interest of the project. In no event shall such additional leave exceed 30 calendar days. Contractor agrees to reimburse AID for leave used in excess of the amount earned during the staff members assignment under this contract. Sick leave earned and unused at the end of a regular tour of duty may be carried over to a succeeding tour of duty. Unused sick leave is not reimbursable under this contract.
3. Home Leave.
a. For Contractor's regular staff members who have served 2 years overseas (which period includes orientation in the United States) under this contract and have not taken more than thirty (30) days leave (vacation, sick or leave without pay) in the United States, home leave of up to thirty (30) calendar days in the United States will be allowed, provided that such staff members agree to return overseas under an additional 2-year appointment, or for such shorter pe
riod of not less than 1 year of overseas service as the Contracting Officer may approve in advance, under the contract upon completion of home leave.
b. Notwithstanding the requirement in subparagraph a immediately above that Contractor's regular staff member must have served 2 years overseas under this contract to be eligible for home leave, Contractor may grant advance home leave to such staff members subject to all of the following conditions:
(1) Granting of advance home leave would in each case serve to advance the attainment of the objectives of this contract, and
(2) The staff member shall have served a minimum of 18 months in the Cooperating Country on his current tour of duty under this contract, and
(3) The staff member shall have agreed to return to the Cooperating Country to serve out the remainder of his current tour of duty and an additional 2 year appointment under this contract, or such other additional appointment of not less than 1 year of overseas service as the Contracting Officer may approve in advance, and
(4) The Mission Director shall have given prior written approval in each case of such advance home leave.
c. The period of service overseas required under paragraph a. or paragraph b. above shall include the actual days in orientation in the United States and the actual days overseas beginning on the date of departure from the United States port of embarkation on international travel and continuing, inclusive of authorized delays en route, to the date of arrival at the United States port of debarkation from international travel. Allowable vacation and sick leave taken, but not leave without pay, shall be included in the required period of service overseas, provided that any such vacation and sick leave was not taken within the limits of the North American continent, Hawaii or the territories of the United States.
d. Salary during travel to and from the United States for home leave will be limited to the time required for travel by the most expeditious air route. The Contractor will be responsible for reimbursing AID for salary payments made during home leave, if in spite of the undertaking of the new appointment, the staff member, except for reasons beyond his control as determined by the Contracting Officer, does not return overseas and complete the additional required service. Unused home leave is not reimbursable under this contract.
e. To the extent deemed necessary by Contractor, regular staff members in the U.S. on home leave may be authorized to spend not to exceed 5 days in work status on campus or at AID/W for consultation before returning to their post of duty.
4. Military Leave. Military leave of not more than 15 calendar days in any calendar year may be granted in accordance with the contractor's usual practice to each staff member whose appointment is not limited to 1
1. U.S. Contractor employees shall be entitled to such holidays while serving in the United States as are established by the Contractor.
2. Overseas. Contractor employees while serving abroad shall be entitled to all holldays authorized by the Mission Director or AID Representative in the country of assignment.
I. Orientation and Language Training. Staff members and dependents may receive orientation and language training for an overseas assignment is authorized in Appendix D. Transportation cost and travel allowances, pursuant to the provisions of paragraph XIX-A-1 may be reimbursed if the orientation is more than fifty (50) miles
J. Insurance on Motor Vehicles. If Contractor or any of its employees or their dependents transport or cause to be transported (whether or not at contract expenses) privately owned motor vehicles to the Cooperating Country, or they or any of them purchase a motor vehicle within the Cooperating Country, Contractor agrees to make certain that all such automobiles during such ownership within the Cooperating Country will be covered by an insurance policy with premium payment evidenced by a paid invoice issued by a reliable company acceptable to the Mission providing the following minimum coverages or such other coverages as may be set by the Mission, payable in U.S. dollars or its equivalent in the currency of the Cooperating Country: injury to persons, $10,000/$20,000; property damage, $5,000. Contractor further agrees to provide the Mission Director or his designee satisfactory proof of the existence of such insurance coverage before such motor vehicles are operated within the Cooperating Country. The premium costs for such insurance shall not be a reimbursable cost under this contract.
III. Institutional Support. Contractor shall render such services at its institution in the United States as may be required to carry out the purpose of its employment hereunder and to insure the benefit of its knowledge and experience to the cooperating government. IV. Reports.
A. Contractor shall prepare and submit to the Contracting Officer three (3) copies, and to the Mission four (4) copies of a semiannual report which shall include the following:
1. A substantive report covering the status of the work under the Contract, indicating progress made with respect thereto, setting
forth plans for the ensuing period, including recommendations covering the current needs in the fields of activity covered under the terms of this contract.
2. An administrative report covering expenditures and personnel employed under the contract.
B. At the conclusion of the work hereunder, Contractor shall prepare and submit to the Contracting Officer three (3) copies, and to the Mission four (4) copies of a final report which summarizes the accomplishments of the assignment, methods of work used and recommendations regarding unfinished work and/or program continuation. The final report shall be submitted within 45 days after completion of this contract. V. Data and Publications.
1. Technical data, recommendations, notes, memoranda and other information and data prepared by the Contractor pursuant to or developed in connection with this contract, shall become the property of AID and AID shall have the right to use them for any beneficial purpose without any additional compensation to the Contractor except for packing and shipping. The Contractor shall preserve basic data collected under the contract until one (1) year after publication of such data, or until one (1) year after termination or completion of the contract whichever is later. This provision shall not be interpreted to limit the right of the Contractor or of its personnel to make, keep, and use copies of personal or professional records and notes (1.e., lecture and research notes, reports, or data). No material shall be published which would violate the security regulations or be in conflict with the national security of the United States and/or the Cooperating Government.
2. Neither party shall publish any article referring to information obtained or developed pursuant to the contract without giving thirty (30) days notice to the other party of its intention to publish, together with a copy of the proposed article.
3. All publications shall give due credit to the contributions of the parties thereto. VI. Inspection. In order to assure continuous and cooperative planning and operations hereunder, Contractor shall encourage and permit AID or its authorized representatives, at all reasonable times, upon advance notice to visit the Contractor's facilities and to inspect the facilities, activities and work pertinent to the contract, either in the United States or abroad, and to interview personnel engaged in the performance of the contract to the extent deemed necessary by AID.
VII. Assignment. The contractor shall not assign, transfer, pledge, or make other disposition of the contract without first obtaining the written consent of the Contracting Officer.
VIII. Subcontracts. Unless authorized in writing by the Contracting Officer, the Contractor shall not execute subcontracts save those providing for standard commercial services and supplies and raw materials. To the extent work hereunder is subcontracted,