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Central Registry System Entity Identification Number (CRS-EIN). CRS-EIN is a 12-digit number used to identity a recipient organization/individual in the HEW Central Registry System (CRS). This system utilizes a standard identification number within HEW to identity recipients of Federal assistance-like programs. The first digit identifies whether the recipient is an organization (1) or individual (2). The next "9" digits uniquely associate the organization/individual to an employer identification number assigned by the Internal Revenue Service in the case of an organization or a social security number assigned by the Social Security Administration in the case of an individual. A two-character suffix code is assigned by the Central Registry System, HEW, to identity component levels within the recipient organization, such as: School of Medicine, Research Division, Department of Biology, etc. A suffix is not applied to a social security number since that number is unique to each individual.

(42 FR 30191, June 13, 1977)



EDITORIAL NOTE: Nomenclature changes affecting this Chapter appear at 43 FR 28492, June 30, 1978.

Part 4-1 4-2 4-3 4-4 4-5 4-6 4-7 4-8 4-10 4-12 4-14 4-15 4-16 4-17

Procurement by formal advertising
Procurement by negotiation..............
Special types and methods of procurement
Special and directed sources of supply ..........
Foreign purchases
Contract clauses............
Termination of contracts
Bonds and insurance ......
Inspection and acceptance
Contract cost principles and procedures.
Procurement forms .............
Extraordinary contractual actions to facilitate the

national defense ...............
Procurement of construction
Contract financing
Disputes and appeals ....

Page 298 327 335 351 376 386 388 399 402 404 408 408 409

4-18 4-30 4-50

415 415 428 428


Sec. 4-1.000 Scope of part.

Sec. 4-1.315-2 Policy. 4-1.315-3 Contract provisions. 4-1.316 Time of delivery or performance. 4-1.316-2 General. 4-1.350 Procurement identification system. 4-1.350-1 Purchase order/delivery order

numbering system. 4-1.350-2 Contract numbering system. (Re


Subpart 4-1.0—Regulation System

Subpart 4-1.4-Procurement Responsibility and


4-1.001 Scope of subpart. 4-1.002 Purpose. 4-1.003 Authority. 4-1.004 Applicability. 4-1.004-2 Of Federal Procurement Regula

tions. 4-1.004-3 Of Agriculture Procurement

Regulations. 4-1.005 Exclusions. 4-1.006 Issuance. 4-1.006-1 Code arrangement. 4-1.006-2 Publication. 4-1.006-3 Copies. 4-1.007 Arrangement. 4-1.007-1 General plan. 4-1.007-2 Numbering. 4-1.007-3 Citation. 4-1.008 Agency implementation. 4-1.009 Deviation. 4-1.009-1 Description. 4-1.009-2 Procedure. 4-1.050 Relationship of AGPR to the FPR. 4-1.051 Administrative Regulations. 4-1.052 Federal Property Management

Regulations. 4-1.053 Agriculture Property Management

Regulations. 4-1.054 Agriculture Grant and Agreement


4-1.400 Scope of subpart. 4-1.401 Responsibility of the head of the

procuring activity. 4-1.402 Authority of contracting officers. 4-1.403 Requirements to be met before en

tering into contracts. 4-1.404 Selection, designation, and termi

nation of designation of contracting offi

cers. 4-1.404-1 Selection. 4-1.404-2 Designation. 4-1.450 Requests for special contracting

authority. 4-1.451 Procurement by the Office of Op

erations and Finance. 4-1.452 Personal interest in contracts. 4-1.453 Delegation of authority for auto

matic data processing equipment, services, and related supplies.

Subpart 4-1.6-Debarment, Suspension, and


Subpart 4-1.3-General Policies

4-1.600 Scope of subpart. 4-1.603 Establishment and maintenance of

a list of debarred, suspended, and ineligi

ble contractors and agency records. 4-1.603-1 Consolidated list of debarred,

suspended, and ineligible contractors. 4-1.604 Treatment to be accorded listed

contractors. 4-1.604-1 General. 4-1.604-3 Continuation of current con

tracts. 4-1.605 Debarment. 4-1.605-3 Procedures. 4-1.606 Suspension. 4-1.606-3 Procedures. 4-1.650 Appeals.

Subpart 4-1.7-Small Business Concerns

4-1.302 Procurement sources.
4-1.302-1 General.
4-1.302-3 Contracts between the Govern.

ment and Government employees or
business concerns substantially owned

or controlled by Government employees. 4-1.305 Specifications. 4-1.305-3 Deviations from Federal specifi

cations. 4-1.305-50 Agency specifications. 4-1.305-51 Index to Federal Specifications

and Standards. 4-1.305-52 Availability of copies of specific

cations and standards. 4-1.306 Standards. 4-1.306-1 Mandatory use and application

of Federal Standards. 4-1.307 Purchase descriptions. 4-1.307--2 General requirements. 4-1.307-3 Commercial, and State and local

government specifications and stand

ards. 4-1.310 Responsible Prospective Contrac

tor. 4-1.310-5 Standards. 4-1.315 Use of liquidated damages provi

sion in procurement contracts.

4-1.703 Determination of status as a small

business concern. 4-1.703-2 Protest regarding small business

size status.
4-1.704 Program direction.
4-1.704-1 Program operation.
4-1.705 Cooperation with the Small Busi.

ness Administration.
4-1.705-1 General.
4-1.705-2 SBA representatives.

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§ 4-1.007 Arrangement.

§ 4-1.007-1 General plan.

The general plan, numbering system, and nomenclature used in the AGPR conform with FEDERAL REGISTER Standards approved for the FPR.

§ 4-1.005 Exclusions.

Certain Department procurement regulations which come within the scope of this chapter nevertheless may be excluded from AGPR. These exclusions include the following categories:

(a) Subject matter which bears a security classification.

(b) Subject matter which is expected to be effective for a period of less than 6 months.

(c) Subject matter which is being instituted on an experimental basis for a reasonable period.

§ 4-1.006 Issuance.

§ 4-1.007-2 Numbering.

The numbering system permits identification of every unit. The first digit, “4”, represents the chapter allocated to the Department, followed by a dash. This is followed by the part number (which may be one or more digits) followed by a decimal point. The numbers after the decimal point represent respectively, the subpart, section (in two digits), and after the dash, subsection, paragraph, subparagraph, and further inferior divisions. For example, this division is called "§ 4-1.007-2”, in which the first digit denotes the chapter, the second the part, the third the subpart, the fourth and fifth the section, and the sixth the subsection.

§ 4-1.006-1 Code arrangement.

AGPR are issued in the Code of Federal Regulations as Chapter 4 of Title 41, Public Contracts and Property Management, implementing and supplementing Chapter 1, which constitutes the FPR.

§ 4-1.006-2 Publication.

(a) AGPR are published in looseleaf form for distribution within the Department. Requests to be placed on the distribution list, or for extra copies, should be addressed to the Director, Office of Operations and Finance.

(b) Those parts of AGPR which are deemed necessary for business concerns, and others properly interested, to understand basic and significant Department procurement regulations which implement, supplement, or deviate from the FPR are published (in Title 41) in the FEDERAL REGISTER. Detailed instructions of interest primarily for internal agency guidance are not so published. (35 FR 14929, Sept. 25, 1970, as amended at 40 FR 6973, Feb. 18, 1975)

8 4-1.007-3 Citation.

AGPR will be cited in accordance with approved FEDERAL REGISTER standards. Thus, this section should be cited


“41 CFR 4-1.0073." Any section of AGPR may be informally identified for purposes of brevity, as "AGPR" followed by the section number, such as "AGPR 4-1.007-3”.

§ 4-1.008 Agency implementation.

As portions of AGPR material are prescribed, agencies within the Department may publish in the FEDERAL REGISTER implementing regulations deemed necessary, as outlined in $ 41.006-2. Detailed instructions of interest primarily for internal agency guidance will not be published in the FEDERAL REGISTER. All implementing regulations shall be prepared to conform with FPR style and arrangement, except that the looseleaf format may be in a single column per page. Regu. lations or instructions issued by agencies of the Department will be identified by the use of alphabetical suffixes with the chapter number as follows:

4A Agricultural Marketing Service.

§ 4-1.006-3 Copies.

Copies of AGPR in FEDERAL REGISTER and Code of Federal Regulations form may be purchased by the public, at nominal cost, from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402.

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