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INTEGRATION OF RELIABILITY REQUIREMENTS INTO NASA PROCUREMENTS

(v) provide to the contracting officer necessary copies of items described

in (ii) above for inclusion in the request for proposal, or advise the

contracting officer as to where they can be obtained. (b) Contracting Officers. Contracting officers, with or through appropriate reliability assurance personnel, shall:

(i) review the reliability assurance requirements established by the

originator of each procurement; (ii) determine the applicable requirements where reliability assurance

requirements appear to be inadequate or have been omitted (this will be accomplished in coordination with, and with verification

by, the originator); (iii) advise all prospective contractors for the procurement in question

of reliability requirements and reliability program requirements

for the particular procurement; (iv) ensure that the provisions of the contract are specific as to the

contractor's responsibility for meeting reliability requirements;

and (v) ensure that the contractor meets the terms and conditions of the

contract relative to reliability requirements. (c) Reliability Assurance Personnel. Reliability assurance personnel shall:

(i) advise and assist originators of procurement requests in performing

the functions prescribed in paragraph (a) above; (ü) advise and assist contracting officers in the functions prescribed

in paragraph (b) above; (ü) advise and assist installation project personnel in guidance and

monitorship of contractor reliability programs; and (iv) take other actions as necessary to ensure that the system being

procured meets required levels of reliability. 1.5105 Procedures.

(a) Processing of Procurement Documents for Procurements of Systems Expected to Exceed $1,000,000.

(1) Procurement Requests. The procurement request for a system will include, in the description of the procurement, a statement of reliability requirements, in accordance with paragraph 1.5104(a) (i) and (ü).

(2) Procurement Plans. The procurement plans for a system will contain provisions for reliability assurance, including a summary of reliability program requirements.

(3) Review and Approval of Procurement Plans. (See 3.852-2.)
(4) Requests for Proposals. Requests for proposals will include:
(i) Detailed definitization of the reliability program requirements and

reliability goals for the contract, including extent of applicability
of NPC 250–1, and copies of other pertinent documents which
define reliability program requirements. (For technical factors
requiring decisions or elaboration in work statements, see para-
graphs 1.5104(a)(iv) and 1.5106.)

GENERAL PROVISIONS

(ii) Definition of the degree of detail desired in the proposal to describe

the contractor's qualifications in the reliability area and his proposed reliability program. Where only limited detail is desired in the proposal, a requirement for an intermediate reliability program plan will be included for the prospective contractor(s) selected for

negotiation. (ii) Directions for obtaining additional copies (if available) of documents

provided in subparagraph (i). This will include a statement that the quantity of NPC 250–1 required for performance of the contract will be provided to the contractor by the contracting officer and that additional copies may be obtained from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C.,

20401.

(5) Proposal Evaluation Documentation. Paragraph 3.804-2(b) relating to source evaluation procedures in procurements not involving source evaluation boards, specifies that the documentation of technical evaluations of proposals shall include an evaluation of the company's proposed method of achieving the reliability required.

(6) Reliability Representation on Source Evaluation Boards. Paragraph 300 of the Source Evaluation Board Manual (NPC 402) provides for the participation of the designee of the Director of Reliability and Quality Assurance, NASA Headquarters, in Source Evaluation Board proceedings.

(b) Monitoring of Reliability Effort. The following measures, used in appropriate combinations, are considered effective tools for use by cognizant NASA installations in the guidance and monitoring of contractor reliability efforts:

(i) use of resident NASA technical representatives in hardware con

tractor facilities (or, as a minimum, use of frequent reliability

surveys by nonresident NASA teams); (ü) conducting in-house reliability studies; and (ü) use of independent reliability assessment contractors to assist

NASA in assessment of system reliability or evaluation of the

effectiveness of the hardware contractor's reliability program. (c) Inclusion of NPC 250-1 in the Contract. NASA Reliability Publication NPC 250-1 will be invoked in the contract via an appropriate contract clause designed to clarify any ambiguities which may exist. A sample clause is as follows:

In performance of work under the contract, the Contractor shall implement a reliability program in accordance with NASA Reliability Publication NPC 250–1 (indicate edition) as further definitized in the Statement of Work. Guidance and monitoring of the Contractor's reliability effort, as well as approval or review authority for reliability program documentation, shall be the responsibility of the Contracting Officer, his authorized technical representatives, or their designees. The Contracting Officer will advise the Contractor, as well as appropriate NASA representatives and the Government inspection agency, by letter as to the identity (title, organization, and location) of his authorized technical representatives and the specific office or offices to which various items of required reliability program documentation shall be submitted.

INTEGRATION OF RELIABILITY REQUIREMENTS INTO NASA PROCUREMENTS

1.5106 Technical Factors (Requests for Proposals and Statements of Work). Procurement requests and statements of work will provide guidance on the following technical factors when NASA Reliability Publication NPC 250-1 is invoked:

(a) NASA Reliability Publication NPC 250-1 prescribes that the contractor's reliability organization will monitor certain tasks, the actual conduct of which is a part of the overall technical project effort. In the preparation of Statements of Work, the originator of the procurement request shall specify that these tasks are requirements unless specifically modified or waived. Paragraph references to NPC 250–1 in this category where additional guidance should be included in the Statement of Work are as follows:

NASA NPC 250-1
Paragraph Number

Description of Action
(i) 3.5—Maintainability, and Define the extent of effort required in

Elimination of Human- these areas with respect to the overall
Induced Failure.

space system and each of its various
elements (requirements will often
differ from element to element within
the system). Where the system in-
volves subsystems capable of being
maintained by personnel while in use,
or where flight safety of personnel is
involved, append, or otherwise pro-
vide, appropriate documents giving
detailed guidance to the contractor

on requirements in this area. (ii) 3.8-Standardization of Make clear that the standards effort Design Practices.

will be limited to that required to modify existing contractor standards to meet system requirements and that it is not necessarily intended to have the contractor set up a complete now standards system at NASA expense. Also, provide any NASA design criteria which the contractor will be

required to use.
(iii) 4.3—Testing

The Statement of Work should clearly
specify the requirement for:
(A) An integrated test program

which includes all tests (with
specified exceptions) under the
contract. Also indicate that
tests (except reliability demon-
strations) which include re-
liability inputs, or produce,
along with other results, data

GENERAL PROVISIONS

NASA NPC 250-1
Paragraph Number

Description of Action
for evaluation of reliability,
should be referred to as the
appropriate type of perform-
ance test, and not be termed a

“reliability" test. (B) Qualification testing of all ele

ments of the system (consistent with project requirement). Indicate required levels of overstress to be employed in these tests where appropriate and specifically require the contractor to submit separate test specifications for each qualification test (containing appropriate overstress requirements), which will be subject

to NASA review prior to use. (C) Flight assurance testing re

quirements at appropriate levels of assembly, together with guidance on required levels of stress to be employed, and configuration control requirements. Require the contractor to submit a separate specification for each flight assurance test, which will be subject to NASA review prior

to use. (iv) 5.1—General Documenta- State whether the contractor is required tion.

to establish a data center, and clearly define the scope of effort required of the prime contractor and of subcontractors as required to be consistent with the system data center). Also make clear that the "unified file" of reliability information is a requirement only where the overall data center is not required.

INTEGRATION OF RELIABILITY REQUIREMENTS INTO NASA PROCUREMENTS

(b) Additional guidance as to the extent of applicability of reliability task requirements will be given for the following paragraphs of NPC 250–1:

gram Control.

NASA NPC 250-1
Paragraph Number

Description of Action
(i) 2.2.2Preliminary Re- Indicate the degree of detail desired in

liability Program Plan the proposed reliability program and (see also Appendix B). in the submittal of information on

the contractor's qualifications. (ii) 2.2.3— Intermediate Re- Indicate any desired variations from the

liability Program Plan procedure prescribed in NPC 250-1. (see also Appendix C). Where it is desired to omit this sub

mittal, prescribe that the requirements of this paragraph be combined with those of paragraph 2.2.2 in pre

paring the proposal. (ii) 2.4Reliability Pro- Give specific guidance on those aspects

of control for which the NASA installation has special requirements and, if appropriate, for the preferred

system of control. (iv) 2.6–Subcontractor and List those elements of the system conSupplier Control

sidered by NASA to be "major" in terms of the need for reliability control by a formal reliability program. The list may be identified as "suggested” where it is desired to obtain contractor inputs for subsequent ne

gotiation. (v) 2.6.3— Resident Repre- Indicate those of the system elements sentatives.

listed as “major" which are considered by NASA to require use of resident prime contractor representatives in subcontractor facilities. This list may be identified as "suggested” where it is desired to defer the final decision until specific information on

subcontracts is proposed. (vi) 2.7Government-Fur- Indicate which elements, if any, of the nished Property.

system will be Government-furnished property and provide information on the characteristics, including reliability, of each to enable the contractor to plan and propose his reliability program with appropriate consideration for Government-furnished property.

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