or her name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as social security number; (d) The term system of records means a group of any records under the control of the Foundation from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual; and (e) The term routine use means, with respect to the disclosure of a record, the use of such record for a purpose which is compatible with the purpose for which it was collected. § 1800.3 Procedures for requests for access to individual records in a record system. An individual shall submit a request to the Deputy Executive Secretary of the Foundation to determine if a system of records named by the individual contains a record pertaining to the individual. The individual shall submit a request to the Deputy Executive Secretary of the Foundation which states the individual's desire to review his or her record. § 1800.4 Times, places, and requirements for the identification of the individual making a request. An individual making a request to the Deputy Executive Secretary of the Foundation pursuant to § 1800.3 shall present the request at the Foundation offices, 712 Jackson Place, NW., Washington, DC 20006, on any business day between the hours of 9 a.m. and 5 p.m. The individual submitting the request should present himself or herself at the Foundation's offices with a form of identification which will permit the Foundation to verify that the individual is the same individual as contained in the record requested. § 1800.5 Access to requested information to the individual. Upon verification of identity the Foundation shall disclose to the individual the information contained in the record which pertains to that individual. 8 1800.6 Request for correction or amendment to the record. The individual should submit a request to the Deputy Executive Secretary of the Foundation which states the individual's desire to correct or to amend his or her record. This request is to be made in accord with the provisions of § 1800.4. § 1800.7 Agency review of request for correction or amendment of the record. Within ten working days of the receipt of the request to correct or to amend the record, the Deputy Executive Secretary of the Foundation will acknowledge in writing such receipt and promptly either (a) Make any correction or amendment of any portion thereof which the individual believes is not accurate, relevant, timely, or complete; or (b) Inform the individual of his or her refusal to correct or to amend the record in accordance with the request, the reason for the refusal, and the procedures established by the Foundation for the individual to request a review of that refusal. § 1800.8 Appeal of an initial adverse agency determination on correction or amendment of the record. An individual who disagrees with the refusal of the Deputy Executive Secretary of the Foundation to correct or to amend his or her record may submit a request for a review of such refusal to the Executive Secretary, Harry S. Truman Scholarship Foundation, 712 Jackson Place, NW., Washington, DC 20006. The Executive Secretary will, not later than thirty working days from the date on which the individual requests such review, complete such review and make a final determination unless, for good cause shown, the Executive Secretary extends such thirty day period. If, after his or her review, the Executive Secretary also refuses to correct or to amend the record in accordance with the request, the individual may file with the Foundation a concise statement setting forth the reasons for his or her disagreement with the refusal of the Foundation and may seek judicial review of the Executive Secretary's determination under 5 U.S.C. 552a(g)(1)(A). Sec. Subpart D-Graduate Study and the Work Experience Program 1801.30 Continuation into graduate study. 1801.31 Approval of graduate programs by the Foundation. 1801.32 Eligible colleges and degree programs. 1801.33 The work experience program. Subpart E-Amount of Payments to Students 1801.40 Travel expenses of finalists. 1801.41 Scholarship awards. 1801.42 Definition of "fee". 1801.43 Allowance for books. 1801.44 Allowance for room and board. 1801.45 Deduction for benefits from other sources. Subpart F-Payment Conditions and 1801.50 Acceptance of the scholarship. 1801.51 Report at the beginning of each term. 1801.52 Definition of "term". 1801.53 Payment schedule. 1801.54 Postponement of payment. 1801.55 Annual report. Subpart G-Duration of Scholarship 1801.60 Renewal of scholarship. 1801.61 Termination of scholarship. 1801.62 Recovery of scholarship funds. AUTHORITY: Pub. L. 93-642.88 Stat. 2276 (20 U.S.C. 2001-2012). SOURCE: 55 FR 25940, June 25, 1990, unless otherwise noted. Subpart A-General 81801.1 Annual Truman Scholarship competition. Each year, the Harry S. Truman Scholarship Foundation carries out a nationwide competition to select students to be Truman Scholars. § 1801.2 Selection of Truman Scholars by State. (a) At least one Truman Scholar is selected each year from each State in which there is a resident applicant who meets eligibility criteria in § 1801.3. In addition, the Board of Trustees may select additional Scholars-at-Large. (b) As used in this part, "State" means each of the States, the District of Columbia, the Commonwealth of Puerto Rico, and considered as a single entity: Guam, the Virgin Islands, American Samoa, and the Commonwealth of the Northern Mariana Islands. § 1801.3 Students eligible for nomination. A student is eligible to be nominated as a Truman Scholar if he or she: (a) Is a matriculated student pursuing a degree at an institution of higher education during the year in which nominated; (b) Is a junior pursuing a bachelor's degree as a full-time student at an institution of higher education and will receive a baccalaureate degree the following academic year; or, for the 199091 academic year, is a sophomore at an accredited two year institution or two year branch of a State college or university and will be a junior pursuing a bachelor's degree as a full-time student at an accredited institution of higher education the following year; (c) Has an undergraduate field of study that permits admission to a graduate program leading to a career in public service; (d) Ranks in the upper third of his or her class; and (e) Is a U.S. citizen, a U.S. national, or a permanent resident of the Commonwealth of the Northern Mariana Islands. § 1801.4 Definitions. As used in this part: Academic year means the period of time, typically 8 or 9 months in which a full-time student would normally complete two semesters, three quarters, or the equivalent. Foundation means the Harry S. Truman Scholarship Foundation. Full-time student means a student who is carrying a sufficient number of credit hours or their equivalent to secure the degree or certificate toward which he or she is working, in no more time than the length of time normally taken at the institution of higher education. Graduate study means the courses of study beyond the baccalaureate level which lead to an advanced degree. Institution of higher education has the meaning given in section 1201(a) of the Higher Education Act of 1965 (20 U.S.C. 1141(a)). Junior means a student who following completion of the current academic year has one more year of full-time course work to receive a baccalaureate degree. President means the principal official responsible for the overall direction of the operations of an institution of higher education. Public service means employment in: Governments at any level, the uniformed services, public interest organizations, non-governmental research and/or educational organizations, and public service-oriented non-profit organizations such as those whose primary purposes are to help needy or disadvantaged persons or to protect the environment. Resident means a person who has legal residence in the State, recognized under State law. If a question arises concerning the State of residence, the Foundation determines, for the purposes of this program of which State the person is a resident, taking into account place of registration to vote, parent's place of residence, and eligibility for "in-State" tuition rates at public institutions of higher education. Senior means the academic level recognized by the institution of higher education as being in the last year of study before receiving a baccalaureate degree. Sophomore means the academic level recognized by the institution of higher education as having second year standing. Work-experience program means employment approved by the Foundation that involves an intensive period of practical work in Federal, State, or local government office. Subpart B-Nominations § 1801.10 Nomination by institution of higher education. To be considered in the competition a student must be nominated by the institution of higher education that he or she attends. 81801.11 Annual nomination. (a) Except as provided in §§ 1801.12, 1801.13 and in paragraph (b) of this section, each institution of higher education may nominate up to three students annually. If an institution chooses to nominate three students, the three may have legal residence in the same State, or in different States. (b) The Foundation may announce each year in its Bulletin of Information special circumstances under which each institution of higher education may nominate one or more additional students. (c) All nominations must be made by the President of the institution or the designated Faculty Representative. 81801.12 Institutions with more than one campus. If an institution of higher education had more than one component separately listed in the current edition of the publication Educational Directory: Colleges and Universities (Published by the U.S. Department of Education), each may nominate up to three students. However, a component that is organized solely for administrative purposes and has no students may not nominate a student. § 1801.13 Two-year institutions. If an institution of higher education does not offer education beyond the sophomore level, the institution may nominate only students who will be juniors the following year at other institutions of higher education. § 1801.14 Submission of application to the Foundation. To nominate a student for the competition, the institution of higher education must send the student's application to the Foundation. § 1801.15 Faculty representative. (a) Each institution which nominates a student or which has a Truman Scholar in attendance must give the Foundation the name, business address, and business telephone number of a member of the faculty who will serve as liaison between the institution and the Foundation. |