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SUGGESTED FEDERAL ASSISTANCE SOLICITATION
DESCRIPTION OF THE UNIFORM REPORTING SYSTEM
FOR FEDERAL ASSISTANCE
Purpose. The uniform reporting system for Federal assistance is a set of standard forms and procedures for communicating plans and reporting the conduct and results of DOE assisted activities. Recipients of DOE grants and parties to DOE cooperative agreements are required to provide DOE with the necessary minimum level of information, through the use of selected forms, to enable DOE to carry out its fiscal accountability and program responsibilities.
b. Reporting Objectives. Both planning and performance information is
provided to the DOE program manager through submission of the selected plans and reports. Planning data depicted in the baseline planning forms provide a summary level cost and schedule baseline against which performance data can be compared to ensure the responsible administration of Federal assistance programs. Performance data collected provide measures of program status and results achieved.
Reporting Requirements. The scope and level of detail of baseline infor-
(1) Baseline, status, and technical reports proposed as requirements
for this program are described on the following pages.
(2) A complete description of reports is available in the "DOE Uniform
Reporting System for Federal Assistance (Grants and Cooperative
Federal Assistance Management Summary Report (Form EIA-459E). This report is a single page form on which the applicant enters projected cost and activity data. The cost data to be entered must depict projected total
costs for the life of the project on at least a quarterly basis. The
Federal Assistance Milestone Plan (Form EIA 459B). The milestone plan is
Federal Assistance Budget Information Form (Form EIA 459C). The "Federal
Federal Assistance Budget Information Form (Construction) (Form 459D).
Federal Assistance Management Summary Report (Form EIA 459E). This report is a single page form on which the applicant provides summary cumulative cost and activity data for each reporting period. More detailed instructions are on the back of the form.
Federal Assistance Program/Project Status Report (Form EIA 459F).
Financial Status Report (Standard Form 269). This form is used to provide
4. TYPES OF TECHNICAL REPORTS.
Technical Progress Report. This report summarizes the work performed
b. Topical Report. This report provides a comprehensive statement of the
technical results of the work performed for a specific task or phase of the contract, or reports detailing significant new scientific or technological advances.
Final Technical Report. This report is required on all RD&D contracts/
computations and other reference materials may be included. d. Journal articles. Publication in open literature is desirable. When
DOE requires a prepublication review and patent clearance, copies of the proposed article must be provided to DOE as identified in the "Reporting Requirements Checklist" special instructions section.
Conference Papers. Participation at conferences related to the contractor's mission is encouraged; however, papers to be presented must be submitted to DOE for review and patent clearance prior to presentation. Requirements for submission of papers will be specified in the special instructions section of the "Reporting Requirements Checklist."
f. Other Technical Reports/Publications. Requirements for other types of
technical reports/publications, such as books, theses, translations, and computer software with scientific applications, will be specified in the solicitation or contract. Copies of these will be provided to DOE for prepublication review and necessary clearances in accordance with the special instruction section of the "Reporting Requirements Checklist."