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10-31-83

(d) Item 9 - Comments. This column is provided for the convenience

of the planner and allows the addition of any comments, notes, names of performers or subgrantees, or other appropriate items. For task 1.4, there is a comment that 30 seminars will be conducted.

(4) Discussion of the Example, Figure 11-7.

(a) The purpose of the "Milestone Log" is to list the events and

milestones which are depicted on the Federal Assistance Milestone Plan. Also there are columns for the planned and actual occurrence dates for each of the events listed.

(0) For example, activity 1.1 on the "Federal Assistance Milestone

Plan" has three events occurring during its duration. "Draft
Training Plan Prepared" (1.1A), "Draft circulated for Comments"
(1.1B), and "Approved Training Plan Completed" (1.1). The
planned occurrence dates for these events are 4-30-81, 5-14-81,
and 5-29-81, respectively. Since the "Milestone Log" is not used
as a required status report, the "Actual Completion Date" column
is for the convenience of the user only.

d. Federal Assistance Budget Information Forms (Forms EIA-459C and EIA-459D).

(1)

Purpose. Either the construction or nonconstruction "Federal Assist-
ance Budget Information Form" is used to establish the planned
budget for the complete effort. It is usually submitted in the
application or proposal to provide basic cost information for the
assistance award. The cost information provided should represent a
well prepared cost plan for the total effort.

(2) General Instructions.

(a)

Before the "Federal Assistance Budget Information Form" can be
completed, the planned schedule or activity should be examined
to determine what resources (manpower, materials, and/or
facilities) will be required to accomplish the work. The cost
of these can be projected against the schedule of activities.
The cost can be planned on a monthly, quarterly, or annual
basis and totaled on the "Federal Assistance Budget Information
Form." An example of a complete "Federal Assistance Budget
Information Forin" for projects which do not involve construction
or land is shown at Figure 11-8.

(b) If the major purpose of the effort is construction, land acqui.

sition, or land development, and the application is for $10,000
or greater, the "Federal Assistance Budget Information Form" for
construction should be used. This form is shown in Figure 11-9.
(Note that the example data is unrelated to the hypothetical
training program which does not involve construction.) Otherwise,
if the application is for less than $10,000 and does not require

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Federal Assistance Milestone Plan (Reverse Side)

Figure 11-6 (continued)

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WSTRUCTIONS
Item 1. Into the federal gone a romant doncitation number for the anat we all

Opin the official wed, of known
item 7 - Enter the identifying nene er description of the proponi praeci, ond, et saplicable, the

project dontification numbe
mom j. Enter the name od ddion of the performer responsible for managing the
Item 4. En the organd sun dan of the propon/project.

S. Enter the orice complouen dou noline leren machlication
non - Enter the milestones' denul.cation number from the work bred down Aructwo a

assigned by the DOE progon ottico a menegang olha.
horn 1 - Enter obrol dimulyng decidiron of the milestones
hom I - Into the bus lona of ach month of the program project duation in the pro

priuato bones of the duration . 24 months or loss Divide the program project time
pood up to mevah ol to o move months los dwaliona longo then 24 months

ind onto the form one of the month ol each interve in the appropriate bon Nom - Enter the name of the organization respond te lo performing the worte dilleront then

n lion or my note lo clarihcation of me mu Item 10 - Emor my en plenatory noinn If more pece is required, mech additional there and mo

indicono a thug block, hem 11 - Inic the gatun of the f der Anistonga Necipient and the dou od to verify ther

the normation momondte, bewed on knowledge of the project Mom 17 - Signature of the DOE revine and the dougned, which indicates thor the information

on the plan ha been reviewed and opport recondo le

Velg away onces of screen is

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1.5A

Evaluation Criteria Established

8-07-82

1.5B

Evaluation Survey Conducted

2-05-82

1.5C

Evaluation Data Analyzed

3-05-82

1 1.5

i Evaluation Report Prepared

3-31-82

Figure 11.7 Example Milestone Log

10-31-83

clearinghouse approval, an environmental impact statement, or
the relocation of persons, businesses or farms, the "Federal
Assistance Budget Information Form" for nonconstruction is
used (unless the applicant is a State, local or Indian tribil
government in which case OMB Circular A-102 specifies the use a
"short form application").

(3) Discussion of the Example, Figure 11-8.

(a) Items 1-5. These items display the identifying characteristics

of the program/project.

(D) Section A - Budget Summary. In this section the total budget is

presented for the particular project. Since this project pertains to a single Federal assistance program with no functional or activity breakdown, only line 1 is used.

Section B - Budget Categories. In this section the total budget
is presented for each of the cost categories of direct costs
with indirect costs computed at a rate agreed upon at the time
of award or, in the case of many recipients, predetermined by
a single Federal agency assigned the responsibility of negotia-
ting a rate accepted by all Federal Agencies.

e. Federal Assistance Management Summary Report (Form EIA-459E) as a Baseline

Plan.

(1) Purpose. Although the "Federal Assistance Management Summary Report"

is used as a status report it can be used as a baseline plan as
well. As a planning document, it is a concise, top-level summary
of planned costs and schedule. The plan is presented on a single
page in a graphic format with supporting data. The graphic format
permits rapid visual comparison of cost and schedule. When the
period of performance is 12 months or less, and this form is used
as a plan, the "Federal Assistance Milestone Plan" need not be used.

General Instructions.

(a)

The cost graphs are cumulative presentations, which can present 12 months of work. The cost chart permits the planned costs to be shown in quarterly increments.

(b)

The milestone portion of this report establishes the recipient's
time schedule for accomplishing the planned events and mile-
stones for each reporting element identified in the solicita-
tion. An example of a completed form when it is being used as
a plan is shown as Figure 11-10.

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