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External markings for each group and place for submission are indicated on the attached labels. In accordance with SECTION 111.31, "Proposal Delivery Information," the offeror must provide the information required on the labels, including his return address.


(a) Signed Originals.

Group No. 1 of the proposal, as explained in SECTION II1.30, "Proposal Structure and packaging," shall contain the signed originals of all documents requiring signature by the offeror. Use of reproductions

of signed originals is authorized in all subsequent copies of the


(b) Proposal Delivery.

The offeror assumes full responsibility for ensuring that the proposal is received by the date and time specified in SECTION 111.5, "Time, Date, and Place Proposals are Cue." If not sent by the U.S. mail, proposals must be closed and sealed as if for mailing. See also SECTION 111.34, "Late Submissions, Modifications, and withdrawals of Proposals."

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Labels are enclosed for use when submitting your proposal and amendments thereto. The packages used to submit your proposal (and any

amendments thereto) should be marked as shown on the attached labels.

The offeror must complete the blanks on the labels for the PON Number,

the closing time and date, and a return address.

Note that one label

should be used if the proposal is mailed and a different label should

be used if the proposal is hand-delivered.

(d) Telegraphic Offers.

Telegraphic offers will not be considered; however, proposals may

be modified by written or telegraphic notice, if that notice is

received by the time specified for receipt of proposals.


Payment for amounts invoiced under any award resulting from this

solicitation will be made either by Treasury check or by electronic

funds transfer.

The latter will be made through the Treasury

Financial Communications Systems (TFCS) to a designated financial

institution. At the time of payment, the Government will determine

the method of payment in accordance with applicable Department of

Treasury requirements.

Under the TFCS, payments can be made to financial institutions that

have access to the Federal Reserve Communications System (FRCS) or, through correspondent financial institutions or Federal Reserve

Banks, to financial institutions that do not have access to the

FRCS. TFCS payments will be accompanied by information messages

regarding the invoice being paid and the participant's account

number at the financial institution.

Participants will be required to provide the payee bank account

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Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete and effective response to this PON are not desired and may be construed as an indication of

the offeror's lack of cost consciousness. Elaborate art work,

expensive paper and bindings, and expensive visual and other
presentation aids are neither necessary nor desired.


(a) Any proposal received at the office designated in the PON after

the exact time specified for receipt will not be considered

unless it is received before award is made and it:


Was sent by registered or certified mail not later than

the fifth calendar day before the date specified for

receipt of offers (e.g., an offer submitted in response

to a solicitation requiring receipt of offers by the

18th of the month must have been mailed by the 13th);


Was sent by mail and it is determined by the Government

that the late receipt was due solely to mishandling by

the Government after receipt at the Government installa

tion; or

iii. is the only proposal received.

(b) Any modification of a proposal or quotation, except a modification

resulting from a request for "best and final" offer, is subject

to the same conditions as in subparagraphs (a)(i) and (ii)


(c) A modification resulting from a request for "best and final"

offer received after the time and date specified in the request

will not be considered unless received before award and the

late receipt is due solely to mishandling by the Government

after receipt at the Government installation.

(d) The only acceptable evidence to establish the date of mailing

of a late proposal or modification sent either by registered or

certified mail is the U.S. or Canadian Postal Service postmark

on the wrapper or on the original receipt from the U.S. or

Canadian Postal Service.

If neither postmark shows a legible

date, the proposal, quotation, or modification shall be pro

cessed as if mailed late.

"Postmark" means a printed, stamped,

or otherwise placed impression (exclusive of a postage meter

machine impression) that is readily identifiable without

further action as having been supplied and affixed by employees

of the U.S. or Canadian Postal Service on the date of mailing.

Therefore, offerors or quoters should request the postal clerks

to place a hand cancellation bull's-eye postmark on both the

receipt and the envelope or wrapper.

(e) The only acceptable evidence to establish the time of receipt

at the Government installation is the time/date stamp of that

installation on the proposal wrapper or other documentary

evidence of receipt maintained by the installation.

(f) Notwithstanding paragraph (a) above, a late modification of an

otherwise successful proposal that makes its terms more favor

able to the Government will be considered at any time it is

received and may be accepted.

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