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External markings for each group and place for submission are indicated on the attached labels. In accordance with SECTION 111.31, "Proposal Delivery Information," the offeror must provide the information required on the labels, including his return address.
31. PROPOSAL DELIVERY INFORMATION
(a) Signed Originals.
Group No. 1 of the proposal, as explained in SECTION II1.30, "Proposal Structure and packaging," shall contain the signed originals of all documents requiring signature by the offeror. Use of reproductions
of signed originals is authorized in all subsequent copies of the
(b) Proposal Delivery.
The offeror assumes full responsibility for ensuring that the proposal is received by the date and time specified in SECTION 111.5, "Time, Date, and Place Proposals are Cue." If not sent by the U.S. mail, proposals must be closed and sealed as if for mailing. See also SECTION 111.34, "Late Submissions, Modifications, and withdrawals of Proposals."
Labels are enclosed for use when submitting your proposal and amendments thereto. The packages used to submit your proposal (and any
amendments thereto) should be marked as shown on the attached labels.
The offeror must complete the blanks on the labels for the PON Number,
the closing time and date, and a return address.
Note that one label
should be used if the proposal is mailed and a different label should
be used if the proposal is hand-delivered.
(d) Telegraphic Offers.
Telegraphic offers will not be considered; however, proposals may
be modified by written or telegraphic notice, if that notice is
received by the time specified for receipt of proposals.
32. FUNDS TRANSFER
Payment for amounts invoiced under any award resulting from this
solicitation will be made either by Treasury check or by electronic
The latter will be made through the Treasury
Financial Communications Systems (TFCS) to a designated financial
institution. At the time of payment, the Government will determine
the method of payment in accordance with applicable Department of
Under the TFCS, payments can be made to financial institutions that
have access to the Federal Reserve Communications System (FRCS) or, through correspondent financial institutions or Federal Reserve
Banks, to financial institutions that do not have access to the
FRCS. TFCS payments will be accompanied by information messages
regarding the invoice being paid and the participant's account
number at the financial institution.
Participants will be required to provide the payee bank account
Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete and effective response to this PON are not desired and may be construed as an indication of
the offeror's lack of cost consciousness. Elaborate art work,
expensive paper and bindings, and expensive visual and other
34. LATE SUBMISSIONS, MODIFICATIONS, AND WITHDRAWALS OF PROPOSALS
(a) Any proposal received at the office designated in the PON after
the exact time specified for receipt will not be considered
unless it is received before award is made and it:
Was sent by registered or certified mail not later than
the fifth calendar day before the date specified for
receipt of offers (e.g., an offer submitted in response
to a solicitation requiring receipt of offers by the
18th of the month must have been mailed by the 13th);
Was sent by mail and it is determined by the Government
that the late receipt was due solely to mishandling by
the Government after receipt at the Government installa
iii. is the only proposal received.
(b) Any modification of a proposal or quotation, except a modification
resulting from a request for "best and final" offer, is subject
to the same conditions as in subparagraphs (a)(i) and (ii)
(c) A modification resulting from a request for "best and final"
offer received after the time and date specified in the request
will not be considered unless received before award and the
late receipt is due solely to mishandling by the Government
after receipt at the Government installation.
(d) The only acceptable evidence to establish the date of mailing
of a late proposal or modification sent either by registered or
certified mail is the U.S. or Canadian Postal Service postmark
on the wrapper or on the original receipt from the U.S. or
Canadian Postal Service.
If neither postmark shows a legible
date, the proposal, quotation, or modification shall be pro
cessed as if mailed late.
"Postmark" means a printed, stamped,
or otherwise placed impression (exclusive of a postage meter
machine impression) that is readily identifiable without
further action as having been supplied and affixed by employees
of the U.S. or Canadian Postal Service on the date of mailing.
Therefore, offerors or quoters should request the postal clerks
to place a hand cancellation bull's-eye postmark on both the
receipt and the envelope or wrapper.
(e) The only acceptable evidence to establish the time of receipt
at the Government installation is the time/date stamp of that
installation on the proposal wrapper or other documentary
evidence of receipt maintained by the installation.
(f) Notwithstanding paragraph (a) above, a late modification of an
otherwise successful proposal that makes its terms more favor
able to the Government will be considered at any time it is
received and may be accepted.