1018.23. Reports of separation other than by death, retirement, or transfer to other departments.—In those cases in which employees of educational grade, or of noneducational grade at rates in excess of $2,600 per annum, are absolutely separated from the service by resignation, discharge without prejudice, dismissal for cause, or termination of furlough or lay-off without pay, or in any manner other than by death, retirement, or transfer to other departments, a report in the following form should be furnished in duplicate. One copy of this report will be filed in the Office of the Chief of Engineers for use in the event of request for the reinstatement of the employee concerned:

(5) Number of days sick leave taken during last year of employment. State number of occasions when such leave was taken.

(6) Employee's latest efficiency rating.

(7) Reasons for leaving the service.

(8) If employee resigned, state whether resignation was entirely of his own initiative and volition.

(9) State whether he is unqualifiedly recommended for further Government employment.

(10) If employee was removed on charges or permitted to resign in lieu of removal, give résumé of charges or reasons, or attach copy.

1019. RETIREMENT

Under the provisions of the Retirement Act of May 29, 1930, employees of the Engineer Department at large of nonmechanical grades must be retired at 70 years of age, and those of mechanical and laborer grades at 65 years of age, unless continuance in the service is duly authorized. For detailed instructions concerning the retirement of employees for age, for disability, and the allowance of annuities to those separated involuntarily and without delinquency or misconduct before reaching retirement age, as well as for the preparation of certificates for continuance in the service, and the making of deductions from the compensation of employees for the retirement fund, see the pamphlet entitled "The Engineer Retirement Manual."

1020. REINSTATEMENT

1020.1. A classified employee who has been separated from the service by resignation or by discharge without prejudice may be reinstated to fill an existing vacancy in a similar position, subject to the limitations and requirements of Civil Service Rule IX.

1020.2. Time limit on reinstatement. Unless otherwise provided hereinafter, an employee may be reinstated only on certificate of the United States Civil Service Commission requested within 1 year of his separation from the service. The Commission has authority to waive the 1-year limit upon request in individual cases under the following time limitations: Two years where service has been 2 years but less than 3, 3 years where service has been 3 years but less than 4, 4 years where service has been 4 years but less than 5, and without time limit where service has been 5 years or more, provided that the candidate for reinstatement meets the provisions set forth in Civil Service Rule IX.

A former classified employee entitled to military preference in appointment may be reinstated without time limit.

Unskilled laborers are reinstated in accordance with the provisions of regulation VIII of the regulations for appointment of unclassified laborers.

1020.3. Requests for reinstatement.—(a) Requests for reinstatement will be forwarded to the Chief of Engineers, stating the name of the employee to bes reinstated, the date and manner of his separation from the service, the designation of the position, the proposed salary, and whether or not there are members of his family in the classified service. In case there are two or more members of his family in the classified service the affidavit required by the Civil Service Commission should accompany the request.

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(b) The following information should be furnished concerning each former employee of the Engineer Department at large recommended for reinstatement: (1) Date of birth.

(2) Total length of service.

(3) Number of days sick leave taken during last year of employment. State number of occasions when such leave was taken.

(4) Employee's latest efficiency rating.

(5) Reasons for leaving the service.

(6) If employee resigned, state whether resignation was entirely of his own initiative and volition.

(7) State whether he is unqualifiedly recommended for further Government employment.

(8) If employee was removed on charges or permitted to resign in lieu of removal, give résumé of charges or reasons, or attach copy.

(c) In all cases of recommendation for reinstatement, statement should be furnished as to the particular need the employee can fill which cannot as well be filled by promotion or appointment from a register and as to any reasons favoring reinstatement.

(d) Photostat or certified copies of discharge papers should accompany recommendations for reinstatement of persons possessing military-service records who have been separated from civil-service positions in excess of 1 year.

(e) In the event a person recommended for reinstatement has rendered previous service in civil or military capacities amounting to 15 years or more, or will within 10 years reach retirement age, the recommendation must be accompanied by a certificate of the recommending officer that the person recommended is physically qualified to perform the duties of the position to which reinstatement is desired, and a full statement of facts indicating that the reinstatement will be in the interest of the service.

(f) Recommendation for reinstatements after expiration of more than 5 years from date of separation (except in cases of employees eligible for reinstatement because of military records) must be accompanied by C. S. Form 375, executed by the candidate for the grade to which reinstatement is desired.

( 9 ) ) Civil-service Form 375 also shall be furnished in any case in which reinstatement is recommended to a grade different from that held by the employee under former Government service, unless the employee has passed the civilservice examination for the grade to which reinstatement is proposed, In the event the employee has passed the required examination, statement as to rating and approximate date of examination should be furnished.

The following papers should accompany all recommendations for reinstatement:

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Medical certificate executed on civil-service Form 2413.
Fingerprint chart of civil-service Form 2390.

Job sheet on Form C. P. D. 8-1931.

Declaration of appointee on civil-service Form 124-b.

1020.4. Reinstatement of former employee of Engineer Department at large. When a former employee of one engineer district applies for reinstate

ment in another district he should be required to show letter of acceptance of resignation from former employing district. In case the letter shows that separation was with delinquency or misconduct the reinstatement should not be recommended.

1021. TRANSFERS

1021.1. Classes of transfers.-Transfers affecting Engineer Department employees are of 3 classes;

(a) From one district of the Engineer Department to another:

(1) Ordered by the Department in the interest of the service.

(2) For the convenience of the employee.

(b) From or to another bureau of the War Department:

(1) Ordered by the Department in the interest of the service.

(2) For the convenience of the employee, or not urgently required in the interest of the service.

(c) Transfers from or to another department or agency of the Federal Government. (Transfers of this character are actually "appointments by transfer" and cannot be effected at Government expense.) (See decision of the Comptroller General dated May 25, 1934, 13 C. G. 390,)

1021.2. Transfers within the Engineer Department. (a) At Government expense. The transfer of an employee may be ordered from one station of the Engineer Department to another at public expense within the limits set by Army Regulations and the Standardized Government Travel Regulations when the necessities of the service demand; in such cases the prior authority of the Secretary of War for permanent change in station at Government expense is required. Such transfers should be requested by letter to the Chief of Engineers, giving information as to the name, designation, grade, and rate of pay of the employee to be transferred, and showing clearly that the transfer is for the good of the service and not for the convenience of the employee.

If travel by personally owned motorcycle or automobile is desired, and that mode of travel is determined by the District Engineer to be more advantageous and economical to the public service, travel in that manner may be authorized by the District Engineer. Vouchers must be supported by statement of the District Engineer showing that travel by personally owned motorcycle (or automobile) has been found to be more advantageous and economical to the public service. The mileage rate computed as directed by paragraph 12 (a), Standardized Government Travel Regulations, should be stated.

(b) If expenses of transfer are to be paid from appropriations for military purposes as distinguished from river-and-harber or flood-control funds, additional information should be furnished in letter requesting transfer as to whether travel by personally owned motorcycle or automobile is recommended and, if so, statement should be made that this mode of travel has been found to be more advantageous and economical to the public service. The mileage rate, computed as directed by paragraph 12 (a), Standardized Government Travel Regulations, should be stated.

(c) If expenses of transfer are to be borne from appropriations for military purposes, the letter requesting authority for change of station at Government expense shall contain statement of approximate weight and cost of shipping household goods,

(d) All recommendations for transfer at Government expense should be accompanied by Form CPD 8-1931, describing the position to which transfer is desired.

(e) Transfer or reemployment of employees on furlough or lay-off.-Employees who have been furloughed without pay or laid off without pay may be trans

ferred to or reemployed in another district. In all cases the District Engineer should satisfy himself as to the civil-service status of the employee before reemploying him.

An employee who is in status of furlough without pay, lay-off without pay, or leave without pay from employment under one district or at one station of the Engineer Department may be transferred to another district or to another station at Government expense provided such transfer is required in the interests of the public service. In any such case in which the employee is, at the time of transfer, located at some point other than his last duty station, travel expenses may be paid only in the amount by which such expenses exceed cost of return to last duty station.

Where there will be no actual break in pay status or where transfer is to be made between districts at Government expense the transfer will be reported in reports of changes in the classified service by the district from which transfer is effected under the heading "Transfer to another district of the Engineer Department at large," with effective date as last date of employment in that district, and by the district to which transfer is effected under the heading "Transfer from another district of the Engineer Department at large," with effective date as first date of employment in that district. Transfers from one station to another at public expense will be made only as the necessities of the service demand; and in all cases where the transfer is made in the interest of the employee, all expenses in connection therewith must be borne by the employee so transferred.

(f) Rules governing tender of transfer from one office of the Engineer Department to another.-(1) No employee of the Engineer Department shall be approached for the purpose of effecting his transfer to some other district unless the permission of the office under whom the employee serves has previously been obtained.

(2) Hereafter, when submitting to the Chief of Engineers a recommendation for transfer of an employee from one district of the Engineer Department to another, the District Engineer of the district to which the transfer is proposed shall include a statement as to whether it is probable that the employee will be recommended for promotion after the transfer has taken place. If recommendation for promotion is probable, information as to the duties and responsibilities which will be assigned the employee, if promoted, also shall be included. Such a request for transfer, whether made by letter or by telegram, shall be forwarded through the Division Engineer having supervision over the district to which the transfer is to be made. In forwarding the request to the Chief of Engineers, the Division Engineer shall include definite recommendation both as to the transfer and the possible promotion.

(g) Temporary detail pending permanent transfer to the same station.-In any case in which it is expected that an employee will be permanently transferred from one station of the Engineer Department to another, temporary detail at the second station, pending authorization of permanent transfer thereto, should not be requested. However, an employee may be reimbursed for expenses incurred while traveling under competent orders from his permanent station to a temporary duty station where such temporary duty is essential, notwithstanding the fact that his permanent transfer to the temporary station is pending` and may be approved during the travel period making a return under temporary station orders unnecessary. In such case the employee may not be paid per diem while at the temporary duty station.

1021.3. Transfers for the convenience of the employee.—In any case in which transfer is effected in the interest of the employee, all expenses incident to the transfer must be borne by the employee.

1021.4. (a) Referring to paragraph 1021.1 (b) above, when transfer of an employee from another bureau of the War Department is desired, recommendation therefor should be presented to the Chief of Engineers by letter. The letter should include definite statement as to whether the consent of the present employing officer has been obtained; if such consent has been obtained, a copy should accompany the recommendation for transfer.

(b) In any case in which transfer of an employee of another bureau of the War Department is desired at Government expense, full information should be furnished as to the necessity for transfer at Government expense.

1021.5. Transfers from or to another department or agency.-Referring to paragraph 1021.1 (c) above, transfers from other departments or independent agencies of the Federal Government are governed by the provisions of Civil Service Rule X. All requests for such transfers should be submitted to the Chief of Engineers by letter, accompanied by job sheet on Form CPD 8-1931. In order that proper courtesy may be shown to other departments and to avoid confusion and possible delays in effecting transfers, District Engineers shall ascertain, whenever practicable, whether the present employing officer would cbject to transfer. In all cases in which transfer from another department or independent agency is recommended, a definite statement should be furnished the Chief of Engineers as to whether the consent of the present employing office has been obtained. In any such case in which a written consent has been obtained, a copy should be furnished the Chief of Engineers.

1021.6. Report of requests of other departments for transfer of Engineer Department employees.—It is possible that other departments of the Government may communicate direct with District Engineers of the Engineer Department for information as to the availability of individual employees for transfer. In all such cases, the Chief of Engineers should be furnished copies of the correspondence as promptly as possible.

1021.7. Employees of the War Department at large. The Secretary of War considers that the interests of the service require that employees at large in the Department must be subject to orders in regard to transfers of station, and a refusal to obey such orders will be deemed a proper and sufficient reason for dismissal from the service. (See Cir. 26, A. G. O. 1901.)

1021.8. Transfers to duty within District of Columbia.-No employee in any branch of the service at large outside the District of Columbia shall be brought into the District of Columbia for duty, whether for special duty or for permanent or temporary transfer or detail, except upon authority of the Secretary of War previously obtained. It is further ordered that in each case the recommendation for the transfer or detail of an employee from outside the District of Columbia to duty within the District shall state fully the duties it is desired to assign him in the District, their relation to the general duties of the respective bureau in the Department, their relation to his position and station in the field service, the approximate length of time his transfer or detail within the District is desired, and any other information necessary to enable the Department to determine whether the proposed transfer or detail comes within the inhibition of the acts approved August 5, 1882 (22 Stats. 255) and June 22, 1906 (34 Stats. 449).

1021.9. Transfer to and from the Philippines.-For provisions regarding the transfer to and from the Philippine Islands of employees of the War Department, see GO 68, 1904, War Department. Increase in compensation upon transfer to the Philippines is not automatic but must be authorized in the manner prescribed under paragraph 1016 of these regulations.

1021.10. Method of effecting transfers.-When an employee is transferred from one position to another, both positions being in the Engineer Department 238342-40 5